GOOD MORNING. I'VE CALLED A MEETING OF THE BOARD OF WORKS AND SAFETY TO ORDER.
[MEETING CALLED TO ORDER]
[00:00:04]
IT'S WEDNESDAY, AUGUST 22ND.[1. MINUTES]
THE FIRST ITEM ON THE AGENDA, THE MINUTES FROM JULY 28TH.IS THERE A MOTION TO APPROVE THE MINUTES SUBMITTED BY THE CLERK AND OF APPROVAL? NOW. SECOND, ANY CHANGES HERE AGAIN? ALL IN FAVOR. PLEASE INDICATE BY SAYING HI.
HI, I. TO 2 TO 0 AND IT PASSES ABSTENTION.
NEXT, WE HAVE THE BID OPENING FOR THE CLAY TOWNSHIP CENTER EDITION PROJECT.
[2. BID/QUOTE OPENINGS AND AWARDS]
QUALITY PLUMBING AND HEATING INC.SOME QUALITY PLUMBING AND HEATING.
QUALITY PLUMBING AND HEATING FOR THE HVAC.
FROM QUALITY PLUMBING AND HEATING.
IT DOES NOT SPECIFY WHICH PART OF THE PROJECT.
THIS IS FOR SITE WORK FROM WHITE CONSTRUCTION 432,000 EVEN.
FREDERICK'S INC FOR SITE WORK.
THIS IS FROM. FREDERICKS INCORPORATED PENDLETON, INDIANA FOR SITE WORK $331,880. FREDERICKS FOR ROUGH CARPENTRY.
FREDERICKS INCORPORATED ROUGH CARPENTRY $97,145.97 145.
TRYING TO KEEP ALL THESE SEPARATE FREDERICKS FOR CONCRETE.
$90,240. FREDERICK'S FOR ELECTRICAL.
FREDERICK'S ELECTRICAL $189,631.
169774. I'M CODE FOR TECHNOLOGY.
$85,800. THIS IS FOR IT'S FROM JTV MASONRY FOR THE MASONRY PACKAGE. LET SOMEBODY ELSE FIGURE OUT ALL THESE DIFFERENT CATEGORIES.
I DON'T THINK THEY'VE NAMED THEM THE SAME.
AND EACH JTB MAY VERY WELL SEE 139,000 139,000 EVEN.
I THINK THAT WOULD BE THE SAME AS THE CONCRETE, BUT I'M NOT SURE.
OKAY. THAT'S IT. IS THIS THE NEXT ONE? OKAY. IF SOMEBODY WHO'S OPERATING THIS PROJECT WOULD LIKE TO PICK THESE UP.
[00:05:03]
THEN EITHER TODAY OR AT THE NEXT MEETING, WE CAN AWARD THE BID BASED ON AFTER THEY'VE BEEN REVIEWED, MAKE SURE THEY'RE RESPONSIVE AND THE LOWEST.THE NEXT ITEM IS A BID OPENING FOR 2020 SILVER LINING PROJECT AND A 36.
THAT'S OUR REGULAR SEWER LINE PROJECT.
FIRST WAS FROM INSIGHT PIPE CONTRACTING.
THE INSIDE SEALED ITSELF TO THE OUTSIDE.
WELL, NO ONE'S GOING TO OPEN IT BEFORE THE MEETING.
BASE BID AMOUNT $183,052 183052.00 FROM INSITE PIPE CONTRACTING LLC AND SET YOU FARM.
IST TO A FORM IS TO A FORM TECHNOLOGIES USA LLC FOR THE SILVER LINING 181,507. SRK AND SRK CONSTRUCTION.
$218,404. THIS IS SRK CONSTRUCTION LLC FOR THE LEARNING CONTRACT.
SO PEER INSIGHTS, INSIGHT SOLOIST, BUT YOU MIGHT TAKE A LOOK AT THOSE.
AND HE'LL RETURN AT THE NEXT MEETING OR TODAY.
BEFORE WE HAVE JOHN SPEAK, LET'S MOVE TO A PRIVATE SO WE CAN DISCUSS IT.
THE WASTEWATER UTILITY HAS A 36 INCH, WHAT WE CALL NORTH-SOUTH SEWER INTERCEPTOR.
IT'S A CONCRETE LINE THAT IS ON THE BACK OF IT.
THE WASTEWATER UTILITY HAS A 36 INCH CONCRETE PIPE THAT WE CALL OUR NORTH-SOUTH SEWER INTERCEPTOR.
IT WAS SERVED THE CITY VERY WELL.
IN ADDITION TO THAT, DURING THIS INSPECTION, WE DISCOVERED THAT COLE CREEK AND THIS IS ALL SOUTH OF 116TH STREET AND EAST OF HAZEL DALE ROAD, COAL CREEK HAS CARVED A NEW PATHWAY, HAS GOTTEN VERY, VERY CLOSE TO THE PIPE AND ACTUALLY EXPOSED A SMALL PORTION OF THE PIPE. GIVEN THESE TWO THINGS AND THE IMPORTANCE OF THIS PIPE AND THE THE CONSEQUENCE OF FAILURE IS NOT GOOD AT ALL.
[00:10:01]
I FELT THAT IT WAS NECESSARY TO MOVE ON THIS QUICKLY.JONES AND HENRY ARE CONSULTING ENGINEER RECOMMENDED THE SAME.
I WENT AND TALKED TO MR. OBERLANDER AND HE CONCURRED THAT THIS WAS AN EMERGENCY AND FIT UNDERNEATH THAT STATUTE.
SO WE STILL HAD TO GET THREE QUOTES FROM THREE REPUTABLE FIRMS, AND WE DID THAT.
THERE WAS THREE OF THEM IN SUCH FORM.
TECHNOLOGIES COULD GET THE WORK DONE IN 56 DAYS FOR $399,774 AND LINER SOLUTIONS WAS 105 DAYS AND THEIR PRICE WAS 389, 540 AND AND CONSTRUCTION WAS 90 DAYS AND THEIR PRICE WAS $785,160.
ALL THREE OF THESE FIRMS ARE REPUTABLE AND THEY'RE GOOD, AND SUCH FORM WAS $10,000 HIGHER THAN LINE OR HOWEVER THEY CAN GET THE WORK DONE 3 TO 4 DAYS QUICKER BY THEIR ESTIMATE.
SO SO, JOHN, THIS IS THE MAIN PIPE THAT BRINGS ALL THE SEWAGE INTO OUR SANITARY SEWER PLAIN, ISN'T IT? I WOULD SAY ON THE EAST SIDE, ABOUT ROUGHLY 70% OF IT.
YOU HAVE A RECOMMENDATION THEN? WHICH ONE WOULD YOU LIKE APPROVED? I WOULD LIKE TO RECOMMEND THAT WE AWARD TO INSTITUTE FORM TECHNOLOGIES IN THE DOLLAR AMOUNT OF $399,774.
GOOD MORNING, MAYOR AND BOARD JOHN OVERLAND CORPORATION COUNCIL.
YEAH, THERE IS A STATUTE IN INDIANA, CODE 36 112 NINE WHICH PERMITS EMERGENCY PUBLIC WORKS PROJECTS IF CERTAIN PROCEDURES ARE FOLLOWED BY THE BOARD.
WE HAVE TO THE BOARD WOULD HAVE TO INVITE QUOTES FROM AT LEAST TWO QUARTERS OR BIDDERS, AND THEN THE BOARD WOULD HAVE TO DECLARE AN EMERGENCY FOR THE PROJECT AND READ THE NAMES OF THE RESPONSIVE QUARTERS OR BIDDERS INTO THE RECORD SO THAT THE MINUTES REFLECT BOTH OF THOSE.
I THINK THAT THIS PROJECT ABSOLUTELY QUALIFIES AS AN EMERGENCY.
BASED ON MR. DUFFY'S EXPERT OPINION AND THAT OF THE PROJECT ENGINEER, THAT IT NEEDS TO BE DONE WITH EXTRAORDINARY HASTE.
SO DO WE NEED TO DO IT IN TWO PARTS? WE NEED TO DECLARE THE EMERGENCY AND THEN AWARD THE QUOTATION.
I THINK THAT WOULD BE THE BEST PROCESS.
WELL, LET'S MAYBE POSSIBLY HAVE THAT WITHDRAWN FOR NOW.
HE AGREED TO WITHDRAW OR WITHDRAWN.
IS THERE A MOTION TO DECLARE THIS PIPE FAILURE IN EMERGENCY UNDER THE CODE SECTION THAT MR. OBERLANDER CITED? YES, I DECLARE IT AN EMERGENCY.
ANY DISCUSSION OR QUESTIONS FOR JOHN OR JOHN? HERE AND THEN ALL IN FAVOR OF DECLARING THIS PIPE FAILURE AN EMERGENCY.
AND IS THERE A MOTION TO OR THE CONTRACT.
THE NAME OF THE VENDOR AGAINST THE NATIONAL VENDOR, ISN'T IT? JOHN DUFFY? YES.
THE COMPANY'S NAME IS IN SITU FORM TECHNOLOGIES USA.
WHERE ARE THEY LOCATED? THEY HAVE A LOCAL INDIANAPOLIS OFFICE, BUT I BELIEVE THEIR CORPORATE IS IN.
NEBRASKA, I BELIEVE, IS WHERE HOME OFFICE IS BASED.
AND THEY HAD THE MATERIAL AVAILABLE AND THE OTHERS DIDN'T.
YEAH. THAT'S BEEN MOVED AND SECONDED THAT WE APPROVE TO SEE.
ANY FURTHER QUESTIONS OR DISCUSSION.
HERE AND THEN ALL IN FAVOR PLEASE INDICATE BY SAYING HI.
I GO TO SEE EMERGENCY CONTRACT AWARD IS APPROVED.
THANKS TO EVERYONE THAT WORKED ON THIS.
THANK YOU VERY MUCH. NEXT WE HAVE FOR FARMERS BOND APPROVALS AND RELEASES.
[3. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS]
WE HAVE TWO TODAY, THREE A AND THREE B IS OUR EMOTION.I'M OF APPROVAL OF THREE A AND B SECOND DISCUSSION FAVOR.
NEXT WE HAVE CONTRACTS A THROUGH J FOR A THROUGH J IS OUR MOTION TO APPROVE APPROVAL FOR ARTHUR J.
[4. CONTRACTS]
SECOND. ANY DISCUSSION, ANY OF THEM IN FAVOR OF THEM.[00:15:01]
HI. HI. HI.OKAY. WE'VE DONE THEM ALL. OKAY? YEAH. YEAH.
[5. REQUEST TO USE CITY STREETS/PROPERTY]
WE HAVE A THROUGH O A AS AN AMENDMENT.THE OTHER THROUGH ARE STANDARD USE REQUESTS.
THERE'S A MOTION TO APPROVE A THROUGH 058 THROUGH ALL.
OKAY. WE WILL MAKE IT SUBJECT TO.
ALL THE REQUIREMENTS LAID OUT BY STANDARDS.
YES. WITH ANY CONDITIONS OF THE CITY ENGINEER BEING MET SECOND.
OCH, IT'S BEEN MOVED THAT A THROUGH O BE APPROVED SUBJECT TO ANY CONDITIONS LAID OUT BY THE CITY ENGINEER'S OFFICE BEING MET AND IT'S BEEN SECONDED ANY DISCUSSION FOR FIVE EIGHT WILL.
HERE. AND THEN ALL IN FAVOR, PLEASE INDICATE BY SAYING I.
[6. OTHER]
TECHNICAL STANDARD WAIVERS AGAIN BEEN REVIEWED BY STAFF.IS THERE A MOTION TO APPROVE? 6A3JJ WITH ANY CONDITIONS BEING MET? SECOND DISCUSSION QUESTIONS.
ALL IN FAVOR. PLEASE INDICATE BY SAYING I.
NEXT TOTAL, WE HAVE OUR REQUEST FOR TO ADD ONS TO THE AGENDA.
THE FIRST IS RESTATING THE LIST OF CERTAIN STREETS WITHIN PROXIMITY OF SCHOOL PROPERTY WHERE NO PARKING OR IDLING SIGNS HAVE BEEN APPROVED BY THE ENGINEER'S OFFICE AND OTHER BODIES. AND B REQUESTS TO USE MIDTOWN PLAZA BY THE CITY ATTORNEY FOR THE INDIANA CHAPTER OF THE AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS, REQUESTING TO SHOW A VIDEO ABOUT FREDERICK LAW OLMSTED, THE LANDSCAPE ARCHITECT THAT WAS VERY FAMOUS IN THE 19TH CENTURY, DESIGNED CENTRAL PARK IN NEW YORK, AND SAVED IT FROM DEVELOPERS.
IT'S OUR MOTION TO ADD ON SEVEN A AND B, I MOVE WE AND ON SEVEN A AND B SECOND.
HERE AND THEN ALL IN FAVOR OF ADDING SEVEN AND BEYOND TO THE AGENDA.
SO EMOTIONAL. APPROVED SEVEN, EIGHT AND SEVEN B.
ALL IN FAVOR OF HER PROGRAM MAY HAVE STATED IT INCORRECTLY.
THE FIRST TIME THE FIRST VOTE WAS TO ADD THEM TO THE AGENDA OF THIS VOTE IS TO APPROVE.
BECAUSE IN FAVOR OF APPROVING SEVEN A AND B, PLEASE INDICATE BY SAYING HI.
OR ANY OTHER ITEMS BEFORE THE SPORT TODAY.
HEARING THEN WILL BE ADJOURNED UNTIL OUR NEXT MEETING.
THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.