[00:00:09]
>>> ORDER THE WEDNESDAY MAY 15, 2024, MEETING
[1. MINUTES]
OF THE BOARD OF PUBLIC WORKS . THE FIRST ITEM ON THE AGENDA IS THE APPROVAL OF MINUTES FROM MAY 20 , 2024 MEETING. ALL IN[2. BID OPENING AND AWARD]
FAVOR, PLEASE SAY AYE. MOTION CARRIES. TWO IS BID OPENING AND AWARDS. A BID AWARD FOR 22-ENG-06, INTERSECTION IMPROVEMENT, PENNSYLVANIA STREET ROUNDABOUT . JEREMY KASHMAN, DIRECTOR AND ENGINEERED.>> I AM STANDING IN FOR JEREMY. WE WOULD LIKE TO AWARD THIS PROJECT TO EMB PAVING LLC FOR $1,922,995 AND OR TEENS SENSE.
THEY WERE THE LOWEST RESPONSIBLE BIDDER.
>> MOVED TO APPROVE. >> SECOND. QUESTIONS? ALL IN FAVOR, PLEASE SAY AYE . MOTION CARRIES. 2B IS THE BID AWARD FOR INDUSTRIAL DRIVE WATER MAIN REPLACEMENT PROJECT. JOHN DUFFY
FROM UTILITIES SPEAKING. >> THANK YOU. GOOD MORNING. THE INDUSTRIAL DRIVE WATER MAIN REPLACEMENT PROJECT --
>> ALL IN FAVOR, PLEASE SAY AYE. MOTION CARRIES.
>> JOHN, NICE JOB . THAT REALLY WENT SMOOTHLY.
>> THE GUYS DID A GREAT JOB WITH THE TRAFFIC.
>> THEY REALLY DID. >> IT WAS A LITTLE SCARY, BUT
[3. TABLED ITEMS]
>> ITEM 3A IS A REQUEST FOR RESTRICTED PARKING SPACES, TRE ON MAIN-41 N. RANGELINE ROAD .
[4. CONTRACTS]
>> MOVED TO TABLE. >> THIS WILL REMAIN TABLED.
ITEM 4, CONTRACTS. REQUEST FOR AN AGREEMENT BETWEEN THE CITY OF CARMEL AND VENDOR, INDIANA HEALTH INCORPORATED. RENEWAL TO THE AFFILIATION AGREEMENT . CHIEF HABOUSH FROM FIRE .
>> GOOD MORNING. THIS IS JUST A SIMPLE ONE WE DO EVERY YEAR ALLOWING FC STUDENTS TO HAVE CLINICALS AT THEIR FACILITY.
OH, I'M SORRY. ANDREW YOUNG. >> THANK YOU.
>> MOVED TO APPROVE. SECOND. ALL IN FAVOR, PLEASE SAY AYE.
4B IS A REQUEST FOR AN AGREEMENT BETWEEN IN THE AMOUNT OF $95,000 WORTH OF BIKE-SHARE PROGRAMS. AMENDMENT NUMBER TWO, MIKE HOLLIBAUGH FROM THE DEPARTMENT OF COMMUNITY
RELATIONS. >> GOOD MORNING. ENQUEUE FOR THE PROMOTION TO COMMUNITY RELATIONS DEPARTMENT. TANDEM MOBILITY IS THE SERVICE PROVIDER FOR THE BIKE-SHARE PROGRAM, AND SO THIS IS JUST THE REGULAR UPDATE FOR THAT
AREA. >> THANKS FOR CATCHING THAT,
>> SECOND. ALL IN FAVOR, SAY AYE. MOTION CARRIES. 4C IS A REQUEST FOR THE PURCHASE OF GOODS AND SERVICES IN THE AMOUNT OF $1,922,995.14. 22-ENG-06 INTERSECTION IMPROVEMENT , PENNSYLVANIA STREET ROUNDABOUT. FROM THE
DEPARTMENT OF ENGINEERING. >> THIS IS THE SAME PROJECT
THAT YOU HAD JUST APPROVED . >> MOVED TO APPROVE.
>> SECOND. ALL IN FAVOR, PLEASE SAY 22-ENG-06 . REQUEST FOR UTILITY REIMBURSEMENT AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR DUKE ENERGY IN THE AMOUNT OF $160,006.84.
[00:05:02]
18-ENG-03-3RD AVENUE SW . JEREMY KASHMAN, DEPARTMENT OFENGINEERING IS REQUESTING. >> YES, BOARD MEMBERS. THIS IS CHRIS AGAIN. THIS IS ONE OF A NUMBER OF AGREEMENTS THAT WE HAVE WITH DUKE DUE TO OUR ONGOING LAWSUIT WITH THEM. SO BASICALLY, THE LONG AND THE SHORT OF IT IS, WE ARE PAYING UP FRONT HALF OF THE ESTIMATED COST OF THIS PROJECT, AND IT'S
A PROJECT WE NEED TO HAPPEN. >> OKAY. VERY GOOD.
>> SECOND. ALL IN FAVOR, PLEASE SAY AYE. MOTION CARRIES. A REQUEST FOR AGREEMENT BETWEEN THE CITY OF CARMEL AND BUSINESS ASSOCIATE ARC DOCUMENT SOLUTIONS, LLC , THE HIPAA BUSINESS ASSOCIATE DIRECTOR, LISA HARTZ OF HUMAN RESOURCES.
>> THANK YOU. LISA HARTZ, DIRECTOR OF HUMAN RESOURCES FOR THIS EDDIE. THIS AGREEMENT IS A HIPAA BUSINESS ASSOCIATE AGREEMENT BECAUSE WE ARE ELECTRONIC SIZING SOME EMPLOYEE RECORDS AND WE NEED TO MAKE SURE THAT THE HIPAA DETECTED INFORMATION IS HANDLED CORRECTLY.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, SAY AYE . MOTION CARRIES. 4F IS A REQUEST FOR AGREEMENT BETWEEN THE CITY OF CARMEL AND BUSINESS ASSOCIATE VIRGIN PULSE. SECOND AMENDMENT TO THE APPLICATION SERVICE PROVIDER AGREEMENTS.
LISA, DO YOU WANT TO SPEAK ON THIS, TOO?
>> THIS IS JUST AN UPDATE TO VIRGIN PULSE WHO IS ONE OF OUR WELLNESS INITIATIVES THAT SUPPORT OUR EMPLOYEE HEALTH INSURANCE PROGRAM. THIS IS JUST AN UPDATE TO THE AGREEMENT OF
THE STANDARD LANGUAGE. >> MOVED TO APPROVE.
>> SECOND. ALL IN FAVOR, PLEASE SAY AYE. MOTION CARRIES . I THOUGHT IT WAS A WALK WITH THE MAYOR COMING UP. THE EMPLOYEE WALK WITH THE MAYOR. WHAT DATE IS THAT?
>> YES, IT'S ONE OF OUR WELLNESS INITIATIVES THROUGH WALK WITH THE MAYOR AS WELL AS VIRGIN PULSE. WE WILL BE AWARDING EMPLOYEES POINTS IF THEY PARTICIPATE IN THIS WELLNESS EVENT. IT IS NEXT WEDNESDAY. I DON'T KNOW THE TIME OFF THE TOP OF MY HEAD, BUT IT'S A ONE IN THE AFTERNOON TO SUPPORT THE MAYOR'S INITIATIVES.
>> YOU GOT SOME OF YOUR STEPS IN AT THIS MEETING.
>> THAT'S RIGHT. >> A REQUEST FOR GOODS AND SERVICES , SMOCK FANSLER CORP, AND THE AMOUNT OF $19,700.17.
24-STR-01 VAULT INSTALLATION, CHANGE ORDER NUMBER ONE. THIS
COMES FROM MATT HIGGINBOTHAM. >> CRYSTAL EDMONDSON, OPERATIONS DIRECTOR. THE VAULT INSTALLATION PROJECT WHICH WAS INSTITUTED A MONTH OR SO AGO IS TO REPLACE THE VAULT WHICH HOUSES THE PUMPS AT THE REFLECTING PONDS. THIS CHANGE ORDER IS TO ADD A PERFORATED PIPE, ADD SOME STONE, AND INSTALL MULTIPLE PIPES TO HOOK UP THE VAULT. THE TOTAL CHANGE IN THE CONTRACT WOULD BE A LITTLE OVER EIGHT PERCENT.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, PLEASE SAY AYE. MOTION CARRIES. 4H IS A REQUEST FOR AGREEMENT FOR PROFESSIONAL SERVICES , TANK INDUSTRY CONSULTANTS INC. IN THE AMOUNT OF $50,000 FOR REHABILITATION OF THE PLANT 5 CLEAR WELL AERATION AND STANDPIPE IN CARMEL , ADDITIONAL SERVICES AMENDMENT. JOHN DUFFY .
>> THANK YOU. THIS IS AN AGREEMENT WITH TANK INDUSTRY CONSULTANTS, WHO DOES ART ENGINEERING CONSULTANTS FOR OUR WATER TOWERS . SOME OF THE TANKS ARE IN NEED OF REHABILITATION, THEY COME IN AND THE CONTRACTOR DOES NOT.
IT'S JUST A MATTER OF THEM WRITING AND EXPECTING FOR
[5. REQUEST TO USE CITY STREETS/PROPERTY]
INITIAL CONTRACTING. >> MOVED TO APPROVE.
>> SECOND. ALL IN FAVOR, PLEASE SAY AYE. MOTION CARRIES. 5A, REQUEST TO USE SUBIC SQUARE GAZEBO IN MONON. THIS COMES
FROM JENNIFER NELSON. >> MOVED TO APPROVE. ALL IN FAVOR, PLEASE SAY AYE. 5B IS A REQUEST YOU CITY STREETS FOR
[00:10:03]
THE CARMEL 5K FOR HAITI ON JULY 27, FROM 4:00 A.M. TO 12:00 P.M. THIS COMES FROM JEFF HINES, CARMEL 5K FOR HAITI.>> MOVED TO APPROVE. SECOND. ALL IN FAVOR. 5C IS A REQUEST TO USE THE MIDTOWN PLAZA AND CLOSE CITY STREETS FOR BRUISE ON THE BOULEVARD ON AUGUST 3RD, 2024, ARE MADE:00 TO 12:00 A.M.. THIS COMES FROM SONDRA SCHWIETERMAN.
>> MOVED TO APPROVE. >> 5D IS A REQUEST TO USE THE SUBIC SQUARE GAZEBO AND LAWN, SPECIAL REQUEST TO USE ELECTRICITY AND FOUNTAIN RESTROOMS FOR THE GHDT GALA ON AUGUST 17, 2024 FROM 4:00 P.M. TO 9:00 P.M.. THIS COMES FROM TUHINA CHAKRABARTI FROM THE GREGORY HANCOCK DANCE THEATER.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, PLEASE SAY AYE. 5E IS A REQUEST TO USE OR CLOSE CITY STREETS FOR THE CARMEL HIGH SCHOOL 2024 HOMECOMING PARADE ON SEPTEMBER 20, 2024 12:45 P.M. TO 1:30 P.M. THIS COMES FROM AMY SKEENS-BENTON FROM CARMEL HIGH SCHOOL. SECOND. ALL IN FAVOR, PLEASE SAY AYE. 5F. A REQUEST TO USE THE MONON AND MAIN PLAZA AND CITY STREETS SPECIAL REQUEST TO USE ELECTRICITY FOR THE BRAIN ANEURYSM AWARENESS EVENT ON SEPTEMBER 21, 2020 OR, 9:00 A.M. TO 12:00 P.M.. THIS CONCERNS STEPHANIE IRWIN.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR PLEASE SAY AYE. 5G IS A REQUEST TO USE OR CLOSE CITY STREETS FOR THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS , BLOCK PARTY, MAY 21 , 2024, 2:00 P.M. TO 12:00 A.M. THIS COMES FROM JOEL HEAVNER . SECOND. ALL IN FAVOR. PLEASE SAY AYE. 5H. REQUEST TO AMEND APPROVAL TO USE MIDTOWN PLAZA , AMENDING THE EVENT START TIME ORIGINALLY APPROVED BY THE BOARD ON APRIL 17, 2024.
THIS IS FOR GLOBAL RUNNING DAY ON JUNE 5, 2024, FROM 2:00 P.M.
TO 10:00 P.M.. IT COMES FROM SHERRY HUNT WITH THE WRITERS FORUM. ALL IN FAVOR, PLEASE SAY AYE . A REQUEST TO USE SUBIC SQUARE GAZEBO LAWN AND CITY STREETS AT A SPECIAL REQUEST TO USE FOUNTAIN RESTROOMS. ONE-MILE PEACE WALK TO RAISE AWARENESS FOR GUN VIOLENCE ON JUNE 7, 2024, 6:00 P.M. TO 9:00 P.M. THIS COMES FROM MOM'S DEMAND ACTION. ALL IN FAVOR , AYE. 5J IS A REQUEST TO USE OR CLOSE CITY STREETS FOR THE SUPERCARS OVER KEYSTONE , JUNE 8TH, 2024, 1:00 P.M. TO 8:00 P.M.. THIS COMES FROM MEG OSBORNE. WOULD SOMEBODY FROM FIRE LIKE TO SPEAK ON THIS?
>> GOOD MORNING , DIVISION OF PLANNING AND COMMUNICATIONS WITH THE CARMEL FIRE DEPARTMENT INCOORDINATION OF THE CARMEL POLICE DEPARTMENT AND PUBLIC SAFETY. WE DID NOT MOVE FORWARD WITH THE APPROVAL OF THIS REQUEST PARTICULARLY BECAUSE THE CLOSURE OF THIS ROAD , THIS INTERSECTION FOR THIS TYPE OF EVENT WAS NOT IN THE BEST INTEREST OF PUBLIC SAFETY DUE TO THE FACT THAT IS OUTSIDE OF THE SCOPE OF OUR NORMAL EVENTS.
IT IS NOT A CLOSURE THAT IS NOT A MAIN THOROUGHFARE. IN THE INTEREST OF PUBLIC SAFETY FOR THE TYPE OF EVENT AND FOR THE
LOCATION, WE WOULD DENY IT. >> WE NOTICED THAT ENGINEERING DEPARTMENT , POLICE DEPARTMENT ARE NOT IN FAVOR OF THIS AS
WELL. >> IT WOULD BE POLICE, FIRE, AND STREET DEPARTMENTS. WE WORKED WITH OUR NORMAL PARTNERS IN THIS DISCUSSION AND THEY AGREED TO UNDERSTAND OUR
CONCERNS. >> UNDERSTOOD. ANY QUESTIONS?
>> NO QUESTIONS. I'M NOT GOING TO MAKE A MOTION TO APPROVE.
>> YOU CAN EITHER TABLE IT OR JUST HAVE A MOTION TO DENY.
>> MOVED TO DENY. >> SECOND. ALL IN FAVOR OF DENYING THIS REQUEST, PLEASE SAY AYE. AYE. THE REQUEST HAS
[6. OTHER]
BEEN DENIED. THANK YOU FOR COMING. ITEM SIX, OTHER. SIX A[00:15:09]
IS A WAIVER OF DPW RESOLUTION NUMBER 04-28-17-01 , 4427 E 116TH STREET . THIS COMES FROM DUKE ENERGY.>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR. AYE.
6B A REQUEST FOR WAIVER OF DPW RESOLUTION 04-28-17-01 , TRANSMISSION LINE MAINTENANCE.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR. AYE.
6C , REQUEST FOR OPEN PAYMENT CUT AND LANE RESTRICTION, 313 CARMEL DRIVE , CENTERPOINT ENERGY. ALL IN FAVOR, AYE. 6D IS A REQUEST FOR LANE RESTRICTION, 1701 E 116TH STREET . THIS COMES FROM S-MART REAL ESTATE.
>> MOVED TO APPROVE . >> SECOND. ALL IN FAVOR. XC IS A REQUEST FOR LANE RESTRICTION FROM CSU INC.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, AYE.
REQUEST FOR SIDEWALK CLOSURE AT THE PRESIDIUM. THIS COMES FROM SIGN CRAFT. SECOND. ALL IN FAVOR. AYE. 6G , REQUEST FOR LANE RESTRICTION ON THE ROHRER ROAD PATH CONFLICT ANALYSIS CON
, DUKE ENERGY. >> MOVED TO APPROVE.
>> SECOND. AYE. A REQUEST FOR OPEN PAYMENT CUT AND LANE RESTRICTIONS, 690 PRO MED LANE. THIS COMES FROM CEC, INC..
SECOND. ALL IN FAVOR . AYE. SIX I IS A REQUEST FOR ROAD CLOSURE, CHERRY TREE ROAD BRIDGE REPLACEMENT.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, AYE.
6J . REQUEST FOR SECONDARY PLAT, THE EDGE OF WEST CARMEL,
CEC, INC.. >> MOVED TO APPROVE. SPECINT
>> SECOND. REQUEST FOR SECONDARY PLAT, 520 NORTH
RANGELINE ROAD . >> MOVED TO APPROVE.
>> WE ARE GOING TO TABLE THIS ONE. WE NOTE WE NEED MORE
INFORMATION. >> THIS ONE IS NOT READY TO GO.
WE RECEIVED INFORMATION IT IS NOT READY TO BE APPROVED YET AS
A SECONDARY PLAT. >> SO TABLE.
>> SECOND. THIS ITEM HAS BEEN TABLED. WE ARE GOING TO TAKE 6L THROUGH 6 DD ALTOGETHER. THESE ARE THE ARTS GRANTS FROM THE CITY. SO ALAN, WOULD YOU LIKE TO MAKE A MOTION TO MOVE ITEM
6L THROUGH CAPITAL SIX GG? >> MOTION TO APPROVE.
>> ALL IN FAVOR, SAY AYE. MOTION CARRIES . 6HH IS RESOLUTION DPW 04-17-24-24, A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND PRESENTATION OF PISTOL AND BADGE TO DWIGHT D FROST FOR 29 YEARS OF MERITORIOUS SERVICE.
THIS COMES FROM CHIEF DRAKE STERLING WITH THE CARMEL POLICE DEPARTMENT. CHIEF, WOULD YOU LIKE TO SPEAK?
>> YES. WE LIKE TO AWARD DWIGHT HIS RETIREMENT BADGE AND WEAPON FOR 29 YEARS OF SERVICE. THIS IS CUSTOMARY. IT IS APPROVED INDIANA CODE THAT WE CAN DO THROUGH AFTER 20 YEARS OF SERVICE, SO WE LIKE TO DO THAT.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR, SAY
[7. ADD-ONS]
AYE. WE ARE GRATEFUL FOR YOUR SERVICE . NUMBER SEVEN. WE HAVEAN ADD ON. >> THE MORNING, BOARD. WE DO HAVE AN ADD ON . WE APOLOGIZE FOR THE LATE NOTICE. WE JUST RECEIVED SIGNATURE ON IT. IT IS AN AGREEMENT WITH FIRST PERSON INC. FOR A TOTAL AMOUNT OF $29,500, AND IT'S A PROFESSIONAL SERVICES AGREEMENT FOR HR. AND THEY WILL BE PERFORMING A COMPREHENSIVE ANALYSIS OF OUR COMPENSATION STRUCTURE AND BENEFIT THAT WE OFFER TO EMPLOYEES, AND THERE WILL BE MARKET ANALYSIS AND ALSO COMPARATIVE ANALYSIS TO CITIES OF SIMILAR SIZE AS CARMEL . ALL THE INFORMATION WAS PRESENTED TO YOU IN THE PACKET. I WOULD BE HAPPY TO ANSWER ANY TECHNICAL QUESTIONS. LISA HARTZ IS HERE IF YOU HAVE
[00:20:04]
ANY. BUT WERE LOOKING FOR A MOTION TO APPROVE.>> SECOND. ALL IN FAVOR, PLEASE SAY AYE. OKAY. THIS HAS BEEN
ADDED ON. >> MOVED TO APPROVE.
>> SECOND. ALL IN FAVOR. AYE.
* This transcript was compiled from uncorrected Closed Captioning.