[00:00:08]
>> I AM CALLING TO ORDER THE WEDNESDAY DECEMBER 18, 2024 MEETING OF THE BOARD OF PUBLIC WORKS AND SAFETY. WE HAVE A
[1. MINUTES ]
QUORUM. FIRST UP ARE MINUTES FROM THE DECEMBER 4TH, 24REGULAR MEETING. >> LIKE A MOTION TO APPROVE .
[2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS ]
>> SECOND. >> BID OPENING RECOMMENDATIONS AND AWARDS. THE BID OPENING FOR NEIGHBORHOOD DRAINAGE IMPROVEMENT AT POND ROAD AND ALLMAN DRIVE LUKE . THIS COMES FROM BRAD PIECE. DIRECTOR OF ENGINEERING.
>> OKAY, THE FIRST -- THE WERE -- EIGHT BIDS.
AND THE FIRST BIT IS FROM ALL-STAR PAVING INC. AND THE BASE QUOTE AMOUNT IS 2 MILLION, $187,524.70.
THE SECOND BID IS FROM YOUR BERRY COMPANY INC.. THE BASE QUOTE AMOUNT. $1,860,631.
I SEE. THE THIRD ONE IS FROM INDIANA EXCAVATING SERVICES LLC. THE AMOUNT IS $1,339,500 EVEN.
NEXT ITEM IS -- CIVIL CONTRACTORS INC.. BASE QUOTE AMOUNT. $1,381,000 EVEN.
NEXT THE BID IS FROM OLC OH INK. BASE QUOTE AMOUNT.
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NEXT BID IS FROM WILLIAM CHARLES CONSTRUCTION COMPANY LLC. BASE QUOTE AMOUNT. $1,370,000 EVEN.THE NEXT BID IS FROM MORPHY CONSTRUCTION. THE BASE QUOTE AMOUNT. 1,000,597 THOUSAND EVEN.
NEXT BID IS FROM DNB PAVING LLC. BASE QUOTE AMOUNT, 1
MILLION, $487,295. THAT IS IT. >> THANK YOU. INTERSECTION IMPROVEMENTS FOR THE 106 WESTFIELD BOULEVARD. ROUNDABOUT
BRAD, DIRECTOR OF ENGINEERING. >> THERE FOUR BIDS.
FIRST THE BID IS FROM CALUMET CIVIL CONTRACTORS INC.. BASE BID AMOUNT. $2,307,500.
NEXT TO BID IS FROM REESE RILEY CONSTRUCTION COMPANY INC.. BASE BID AMOUNT. $2,587,433 AND ONE CENT.
NEXT BID IS FROM MORPHY CONSTRUCTION. BASE BID AMOUNT , $2,687,901 EVEN.
NEXT BID IS FROM E&B PAVING LLC. BASE BID AMOUNT.
$2,364,889.54. MADAM CHAIRMAN, THAT COMPLETES THE BIDS.
>> THANK YOU. WHAT COMPLICATES IT, SOMETIMES THE AMOUNTS ARE NOT IN THE SAME PLACE IN EVERY PACKET. SERGEI, IS THIS OUR LAST MEETING FOR PAPER BIDS? DO YOU KNOW OFFHAND? IF YOU WANT TO ANSWER THAT LEADER THAT IS FINE BUT --
>> I BELIEVE IT IS. I THINK IT IS. IT IS.
>> WE ARE NOT GOING TO MISS THIS. TWO C IS THE BID AWARD --
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STREET APARTMENT BUILDING UPRAISE. MATT HIGGINBOTHAMSTREET COMMISSIONER. CRYSTAL? >> MORNING BOARD, CRYSTAL EDMONDSON, OPERATIONS MANAGER FOR THE STREET DEPARTMENT. FOR THIS BID, THE HISTORY DEPARTMENT RECOMMENDS FOR THE BOARD TO AWARD TO KP AS COMMERCIAL CONSTRUCTION FOR $425,795 PER THAT IS THE BASE BID AND ALL ALTERNATES.
>> ANY QUESTIONS FROM THE BOARD? EMOTION?
>> MOVED TO APPROVE. ANY DISCUSSION? ALL IN FAVOR? PLEASE SAY I. MOTION CARRIES. 2D IS A BID RECOMMENDATION. THE 160 BID REPAIR. MATT HIGGINBOTHAM, STREET
COMMISSIONER. CRYSTAL? >> FOR THIS BID WE RECOMMEND TO REJECT THIS BID. IT CAME AT A TIME WHEN THERE WERE STATE BIDS HAPPENING. WE WERE ONLY ABLE TO RECEIVE ONE BID WHICH CAME IN ALMOST DOUBLE THE ENGINEERS ESTIMATE. OUR GOAL IS TO REBID IN JANUARY WHEN WE CAN HAVE MORE COMPETITIVE RESULTS.
>> ANY QUESTIONS OR EMOTION TO REJECT THE BID? ALL IN FAVOR, I. TWO E IS A BID AWARD. SURFACE REPLACEMENT. MATT HIGGINBOTHAM STREET COMMISSIONER. CRYSTAL?
>> WE RECOMMEND TO AWARD CHARLES WILLIAM CONSTRUCTION AGENCY. $730,000. THEY WERE THE LOWEST BID AND THEY WERE RESPONSIVE. ALSO I WANT TO NOTE FOR LETTER C , THEY WERE THE LOWEST BID AND RESPONSE APPEARED
>> A MOTION? >> MAKE A MOTION .
>> ALL IN FAVOR SAY I . THE MOTION CARRIES. TWO F IS A BID
AWARD . JOHN? >> THANK YOU , GOOD MORNING.
FOR WELL 29 . NATIONAL WATER SERVICES. DOLLAR AMOUNT IS 840 THOUSAND -- THEY WERE THE LOWEST MOST RESPONSIVE.
>> ANY QUESTIONS OR A MOTION ? ALL IN FAVOR PLEASE SAY I.
MOTION CARRIES. 2G IS A BID AWARD FOR BOOSTER PUMP STATION,
JOHN DUFFY. >> FOR THE WESTSIDE PUMP STATION WE WISH TO AWARD -- 5 MILLION $440,000 PER THEY WERE
THE LOWEST MOST RESPONSIVE. >> I APPRECIATE THE EXPLANATION YOU SENT US YESTERDAY. ANY QUESTIONS OR A MOTION?
>> I WILL MAKE A MOTION. >> S.E.C. APPEARED ALL IN FAVOR
>> TWO H IS A BID AWARD STORAGE TANK. JOHN DUFFY.
>> FOR THE WEST SIDE GROUND STORAGE TANK. PRELOAD LLC.
DOLLAR AMOUNT. $6,280,000. AGAIN, THEY WERE THE LOWEST
MOST RESPONSIVE. >> QUESTIONS OR A MOTION?
[3. TABLED ITEMS ]
>> MOVED TO APPROVE. >> SECOND.
>> ALL IN FAVOR, I. MOTION CARRIES. THANK YOU, JOHN. ITEM THREE, TABLE ITEMS. THREE A IS A REQUEST FOR REVOCATION OR CONSENT TO ENCROACH 49 RANGELINE. NOVEMBER 6, 24, THIS
[4. CONTRACTS ]
REMAINS TABLED. FOUR CONTRACTS. GOODS AND SERVICES. UNITED CONSTRUCTION SERVICES AMOUNT OF $3943. DOSH MULTIUSE PATH. BRADPIECE DIRECTOR OF ENGINEERING >> MORNING BOARD, PRETTY
STRAIGHTFORWARD. >> FOR ALL THESE THERE WAS INFORMATION IN THE PACKET BUT IF YOU HAVE QUESTIONS FOR THE
MOTION. >> ANY DISCUSSION, ALL IN FAVOR, SAY I. FOUR BECOME UNITED CONSTRUCTION SERVICES.
20 DOSH -- MULTIUSE PATH. BRAD PEACE.
[00:15:09]
>> MOVED TO APPROVE. >> ALL IN FAVOR, I. MOTION CARRIES. FOUR C IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES, JK ES INC. DOING BUSINESS AS SMITH PROJECTS. IN THE AMOUNT OF $7250. FOR ADDITIONAL PUMPS FOR THE SPRING MILLED RUN
REPLACEMENT. BRAD? >> THERE WAS SOME ANTICIPATED --
>> I WILL MAKE A MOTION. >> SECOND.
>> ALL IN FAVOR, I. MOTION CARRIES. FOUR D, IN THE AMOUNT OF $170,420. FOR THE NEWARK SIDEWALK AND DRAINAGE.
ADDITIONAL SERVICES AMENDMENT TWO A. BRAD PIECE.
>> I WAS SICK APPEARED >> ANY DISCUSSION, ALL IN FAVOR. I. MOTION CARRIES. FOUR E. CROSSROAD ENGINEERS IN THE AMOUNT OF $75,000. ON-CALL ENGINEERING AND INSPECTION SERVICES ADDITIONAL SERVICES AMENDMENT 12. BRAD?
>> THIS IS FOR VARIOUS THAT MIGHT NOT BE WITHIN
>> MOTION TO APPROVE. >> SECOND.
>> ALL IN FAVOR, I. MOTION CARRIES. FOUR F IS AN AGREEMENT FOR CONSULTING SERVICES IN THE AMOUNT OF $54,000. SISTER CITIES AND COMMUNITY ENGAGEMENT CONSULTANT. KELLY DOUGLAS.
DIRECTOR OF MARKETING. KELLY? >> HI, THIS IS IN REFERENCE TO JUST RENEWING OUR CONTRACT AND THE SERVICES THAT HE PROVIDES WITH THE SISTER CITIES.
>> ANY QUESTIONS? MOTION. >> MOTION APPROVED.
>> SECOND. >> ALL AND WAIVER. I. MOTION CARRIES. FORGEY IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES, HOWARD COMPANIES IN THE AMOUNT OF $23,760. 24 SDR 03 FOR PATH PRESENTATION. MATT HIGGINBOTHAM, STREET
COMMISSIONER. CRYSTAL? >> THIS IS FOR A 14% INCREASE TO THE CONTRACT FOR PATH PRESERVATION FOR ADDITIONAL
ASPHALT REPAIR. >> DETAILS WERE IN THE PACKET.
QUESTIONS WERE A MOTION? >> MOVED TO APPROVE.
>> SECOND. >> ALL IN FAVOR, I. MOTION CARRIES. FOUR AGES REQUEST FOR PURCHASE OF GOODS AND SERVICES.
HOWARD COMPANIES IN THE AMOUNT OF $189,435.44. 24 -- PAVING FOR CO NUMBER TWO. MATT HIGGINBOTHAM. CRYSTAL?
>> THIS CHANGE ORDER WILL TOTAL THE CONTRACT INCREASED TO 6.76%. AND IT IS FOR ADDITIONAL CONCRETE.
>> MOVED TO APPROVE. >> SECOND.
>> ALL IN FAVOR. I MOTION CARRIES. REQUEST FOR PURCHASE OF GOODS AND SERVICES. CUSTOM TRUCK IN THE AMOUNT OF $167,541 . MATT HIGGINBOTHAM, STREET COMMISSIONER. CRYSTAL?
>> THIS IS FOR A PURCHASE OF A TRUCK, BOOM LIFT, CHIPPER BOX INTO THE BACK ALL IN ONE CHASSIS.
>> MOVED TO APPROVE. >> SICK APPEARED
>> ALL IN FAVOR. I PEERED MOTION CARRIES. FOUR IS REQUEST FOR PURCHASE OF GOODS AND SERVICES. KEVIN SULLIVAN BUILDERS INC. DOING BUSINESS AS KPBS COMMERCIAL CONSTRUCTION IN THE AMOUNT OF $425,795. DEPARTMENT BUILDING UPGRADES.
CRYSTAL? >> THIS IS THE CONTRACT FOR THE PROJECT AT THE STREET DEPARTMENT FOR BUILDING UPGRADES THAT WAS AWARDED PREVIOUSLY.
>> MOVED TO APPROVE. >> SECOND.
>> ANY DISCUSSION. ALL IN FAVOR PLEASE SAY I PEERED MOTION CARRIES. FOUR K IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES. MEANS KEEP INCORPORATED IN THE AMOUNT OF
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$77,894. FOR SNOW REMOVAL, ADDITIONAL SERVICES AMENDMENT.CRYSTAL? >> THIS IS FOR SNOW REMOVAL AND SIDEWALK STRUCK THE CITY. FROM THAT MAIN SCAPE, THEY PERFORM THE WORK FOR US WAS THE LAST FEW YEARS.
>> MOVED TO APPROVE. >> SECOND.
>> ALL IN FAVOR, I PEERED MOTION CARRIES. FOUR L, REQUEST FOR PURCHASE OF GOODS AND SERVICES. PEARSON FOR INCORPORATED. IN THE AMOUNT OF $126,995. FOUR 25 FORD MAVERICK XLT ALL-WHEEL-DRIVE . CRYSTAL?
>> THIS FOR THE PURCHASE OF FOUR HYBRID MAVERICKS FOR THE
HISTORY DEPARTMENT FLEE. >> OKAY.
>> MOVED TO APPROVE. >>SECOND.
>> ALL IN FAVOR, I. FOUR M, REQUEST FOR PURCHASE OF GOODS AND SERVICES. WILLIAM CHARLES CONSTRUCTION COMPANY. LLC. IN THE AMOUNT OF $730,000. 24 -- PALLADIUM SURFACE REPLACEMENT.
THIS IS THE LAST ONE. >> THIS IS THE CONTRACT FOR WILLIAM CHARLES CONSTRUCTION TO REDO THE SURFACE AT THE PALLADIUM LOADING DOCK. IN THE RAMP AREA. THAT WAS AWARDED
[5. REQUEST TO USE CITY STREETS/PROPERTY ]
EARLIER IN THE MEETING. >> MOVED TO APPROVE.
>> SECOND. >> ALL IN FAVOR. I PEERED MOTION CARRIES. THANK YOU, CRYSTAL. REQUEST TO USE CITY STREETS FOR PROPERTY. ON EACH OF THESE DEPARTMENTS THAT ARE INVOLVED HAVE SIGNED OFF. SO, FIVE A IS REQUEST TO USE MIDTOWN PLAZA FOR THE SUMMER. MAY 17TH JUNE 21ST, AUGUST 16, 2025. FROM 8 A.M. TO 11 A.M. COMING FROM CINDY OGLE FIRE AND FLOW YOUR. MOTION OR DISCUSSION?
>> I MOVED TO APPROVE. >> ALL IN FAVOR. MOTION
CARRIES. >> A SPECIAL REQUEST TO USE ELECTRICITY FOR A WEDDING CEREMONY ON AUGUST 23RD. 2025.
FROM 2 P.M. TO 630 P.M. THIS COMES FROM OUR DAVIS.
>> MOVED TO APPROVE. >> SECOND. ALL IN FAVOR.
>> A REQUEST TO USE PALLADIUM EAST PATIO. A SPECIAL QUEST TO USE ELECTRICITY FOR A WEDDING CEREMONY ON SEPTEMBER 20TH. 25
TO 2:00 -- TO 6 P.M. >> MOVED TO APPROVE.
[6. OTHER ]
>> SECOND. >> SIX A IS REQUEST FOR STORMWATER TECHNICAL STANDARD WAIVER. 13280. BENJAMIN LANDMARKS ENGINEERING. ANYBODY TO SPEAK OR A MOTION? BRAD, DO
YOU WANT TO SPEAK? >> WE WORKED WITH PETITIONER
[7. ADD-ONS ]
>> I MOVED TO APPROVE. >> SECOND.
>> ALL IN FAVOR, I, MOTION CARRIES. SEVEN ADD-ONS, WE DO
HAVE FOUR ADD-ONS. SERGEI? >> GOOD MORNING, SERGEI.
CORPORATION COUNSEL. I HAVE A FIRST TWO ADD-ONS. I WILL PRESENT THE LAST TWO. THE FIRST ONE IS A HUB INTERNATIONAL AGREEMENT. THIS IS A RETIREMENT PLANNING AND FINANCIAL WELLNESS ADVISER. THAT THE CITY HIRED IN RELATION TO CITIES FOR HUNDREDS 450 7B IN 401(K) FUNDS. DEFERRED COMPENSATION FUNDS.
JUST TO BE CLEAR, THIS DOES NOT CHANGE THE ADMINISTRATOR. JUST CHANGES THE FINANCIAL ADVISER FOR CITY EMPLOYEES.
>> FOR THREE NEED A MOTION TO ADD ON.
>> ALL IN FAVOR. ANY QUESTIONS FOR A MOTION.
>> MOTION APPROVED. >> ANY DISCUSSION? ALL IN
>> SECOND ITEM IS A GRANT FOR NEW WORK -- NEIGHBORHOOD WHICH IS A COMMUNITY DEVELOPMENT LAW GRANT THAT ARE ISSUED BY THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT EVERY YEAR. IT IS THE COUNTY BUT IT ACTUALLY APPLIES FOR THE GRANT AND THEN DISTRIBUTES THE GRANTS ACCORDING TO THE APPLICATION. BUT THEN THE COUNTY AND SUB- COUNTY PROJECTS AS WELL. DEPARTMENT OF ENGINEERING AND DEPARTMENT OF COMMUNITY SERVICES. FOR ALL MEN TO WORK IMPROVEMENTS. IN THE NEIGHBORHOOD INCLUDING 5870 LEADING YOUR FEED OF NEW
[00:25:05]
SIDEWALK. STORMWATER IMPROVEMENTS, CURBS, ET CETERA'S. WE APOLOGIZE FOR LATE NOTICE ON THIS ONE BUT YOU REALLY NEED TO FINALIZE IT BEFORE THE NEW YEAR.>> MOVED TO ADD ON. >> SECOND.
>> ALL IN FAVOR, I. THIS HAS BEEN ADDED ON. ANY QUESTIONS
FROM THE BOARD? >> MOVED TO APPROVE.
>> SECOND. >> ALL IN FAVOR, I PEERED MOTION CARRIES. ALL RIGHT. BENJAMIN.
>> GOOD MORNING. I HAVE A COUPLE OF ADD-ONS FROM YOU COMING FROM THE POLICE DEPARTMENT. THE FIRST IS REQUEST TO PURCHASE A BEARCAT. IT IS A SQUAD ARMORED VEHICLE.
AND THAT IS SOMETHING THAT POTENTIALLY THERE ARE PRICE INCREASES. THAT MAY COME INTO EFFECT IN THE FUTURE. WANT TO HOPEFULLY GET THIS DONE THIS YEAR.
>> MOVED TO ADD ON. >> SECOND.
>> WE RECEIVED EMAILS ABOUT ALL OF THESE WITH INFORMATION. WHAT
ARE THE QUESTIONS? >> IS THIS THE SOLE PROVIDER?
>> IT IS SOUL SOURCED. THEY'RE THE ONLY ONES THAT MAKE THIS PARTICULAR PRODUCT. WE HAVE ALSO BEEN PROVIDED IS A STATEMENT AND REQUEST FOR SPECIAL PURCHASE UNDER THIS PROVISION. ACTION REQUIRES A WRITTEN DETERMINATION. SO -- I HAVE A SIGNATURE BLOCK FOR YOU ON THAT TO DETERMINE THAT THIS
QUALIFIES >> YOU HAVE REQUESTED DETERMINATION. THAT QUALIFIES AS A SPECIAL PURCHASE UNDER
THAT PROVISION OF STATUTE. >> THANKS FOR CLARIFYING. ANY
OTHER QUESTIONS? >> MOTION TO APPROVE.
>> SECOND. >> ALL IN FAVOR, I. MOTION
>> LAST ONE. THIS IS A PURCHASE OF TWO F-150S. THIS IS ALSO PEARSON FORD INC. THE YOU ALREADY HAD BEFORE YOU TODAY WITH HISTORY DEPARTMENT. THE INTENTION WAS TO PURCHASE ONE BUT THERE IS ANOTHER ONE THAT WE CAN ALSO OBTAIN THE GOVERNMENT DISCOUNT ON. ONE FUNDS ARE AVAILABLE FOR IT.
APOLOGIES FOR THE DELAY. GETTING THIS TO YOU. THE REQUEST WOULD BE THAT YOU ADD THIS ON TODAY.
>> GOOD THAT WE CAN GET IT IN. >> MOTION TO ADD ON.
>> SECOND. >> ALL IN FAVOR, I. MOTION
CARRIES. >> I WILL ADD ON THIS ONE PARTICULAR, IT QUALIFIES FOR THAT GOVERNMENT DISCOUNT AND
>> MOTION APPROVED. >> SECOND.
>> ALL IN FAVOR, I. MOTION CARRIES. THANK YOU, BENJAMIN.
ALL RIGHT, WE HAVE NO OTHER BUSINESS BUT I DID WANT TO ANNOUNCE COME OUR NEXT MEETING WILL BE JANUARY 8TH BECAUSE OF THE HOLIDAY, WE ARE MEETING THE SECOND AND FOURTH WEDNESDAYS OF THE MONTH. WE ARE ADJOURNED. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.