[00:00:10]
[1.MINUTES]
WE HAVE A QUARUM. FIRST UP WITH THE MINUTES FROM THE MEETING.[2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS]
ALL IN FAVOR, AYE. MOTION CARRIES.ITEM TWO, BID OPENINGS RECOMMENDATIONS AND AWARDS.
>> OKAY. ON THAT -- THE FIRST ITEM, THE FIRST BID WE HAVE IS FROM HOWARD COMPANIES.
THIS IS A -- ALL OF THESE WILL BE BASE BIDS. 5, $5,297,300.04. NEXT IS REESE CONSTRUCTION, $5,345,999.15. THE THIRD BASE BID IS FOR MILESTONE CONTRACTORS, $5,586,085.33.
FINAL BID IS E & B PAVING, LLC, IN THE AMOUNT OF $5,588,501.35. THESE ARE ALTERNATE BIDS.
THE FIRST WREATH AND REALLY CONSTRUCTION COMPANY, 1, 1,$505,687.10. HOWARD COMPANIES, $1,516,046.78. THREE, MILESTONE CONTRACTORS, LP, $1,547,968.25. ALTERNATE BID FOUR, E & B PAVING LLC, $1,608,458.99.
THESE ARE ALTERNATE BIDS, TOO. FIRST ONE FROM HOWARD COMPANIES, $39,790.00.
ALTERNATE BID NUMBER TWO, MILESTONE CONTRACTORS, LP, $47,312.40. ALTERNATE BID TWO, NUMBER THREE, WREATH REALLY CONSTRUCTION COMPANY, INC. , $47,313.75. ALTERNATE BID TWO, NUMBER FOUR, E & B PAVING, LLC, $52,395.00.
[00:05:01]
THAT'S IT.>> THANK YOU. 2B IS THE BID OPENING FOR 25-STR- 01, THE 106 BRIDGE REPAIR. STREET COMMISSIONER.
>> BID ONE, WREATH REALLY CONSTRUCTION, $939,658.97.
BID TWO, BAITY CONSTRUCTION, INC., 1 $1,015,500.06.
BID THREE, SUPERIOR CONSTRUCTION, CO, INC. , $1,180,000.00.
>> THANK YOU. 2C IS THE BID AWARD FOR 20-ENG- 13, INTERSECTION IMPROVEMENTS, 106 AND WEST FIELD ROUNDABOUT. THIS COMES FROM BRAD PEACE, DIRECTOR OF ENGINEERING.
>> WE RECOMMEND THIS BE AWARDED.
THE LOWEST RESPONSIBLE BIDDER.
[3. TABLED ITEMS]
AYE. MOTION CARRIES. 3, TABLED ITEMS. 3A, REQUEST FOR REVOCATION FOR CONSENT TO ENCROACH.TABLED NOVEMBER 6, 2024. THIS REMAINS TABLED.
[4. CONTRACTS]
SECTION 4 CONTRACTS, 4A IS A REQUEST FOR BUSINESS ASSOCIATE AGREEMENT, INDIANA UNIVERSITY HEALTH INCORPORATED, HEALTH DATA SHARING AGREEMENT.THIS COMES FROM THE CHIEF WITH THE CARMEL FIRE DEPARTMENT.
>> THIS IS BASICALLY A DATA SHARING AGREEMENT BETWEEN IU HEALTH AND THE CITY OF CARMEL.
WE ARE SERVICING AN MIHP PROGRAM BETWEEN THE TWO ENTITIES. WE SHARE DATA WITH THEM.
THEY SHARE DATA WITH US. IT'S DESIGNED TO PROTECT THAT DATA AND ULTIMATELY THE END USER OR DISCHARGED PATIENT BACK AT HOME.
>> DO WE HAVE THESE AGREEMENT -- DOES THE CITY HAVE AGREEMENTS LIKE THIS WITH OTHER HOSPITALS? DO YOU KNOW?
>> THANK YOU. ANY QUESTIONS OR MOTIONS?
MOTION CARRIES. THANK YOU. 4B IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES, PKS CONSTRUCTION INCORPORATED IN THE AMOUNT OF $85,509 FOR THE CITY HAUL DUMPSTER AND CLOSURE.
THIS COMES FROM REBECCA CARL, CHIEF OF STAFF.
IS ANYBDY HERE TO SPEAK ON IT?
>> GOOD MORNING. EKS CONSTRUCTION DID WORK AROUND A CITY BUILDING IN 2024. THIS ONE IS AN AMENDMENT TO DO SOME ADDITIONAL WORK TO ENCLOSE CITY HALL DUMPSTER ON THE SIDE OF A BUILDING ON THE NORTH SIDE OF THE BUILDING.
AYE. MOTION CARRIES. 4C IS A REQUEST FOR PROFESSIONAL SERVICES, YARD GROUP LLC, DOING BUSINESS AS YARD & COMPANY IN THE AMOUNT OF $70,500 FOR CONSULTING SERVICES, ADDITIONAL SERVICES AMENDMENT.
THIS COMES FROM THE DIRECT OF THE DEPARTMENT OF COMMUNITY SERVICES. MIKE, DO YOU WANT TO SPEAK TO THAT?
>> GOOD MORNING, BOARD. DIRECTOR OF COMMUNITY SERVICES.
WHAT WE'RE ASKING FOR IS THE THIRD STAGE OF THE HOME PLACE PROJECT THAT STARTED LAST APRIL.
THIS IS -- WE HAVE GONE THROUGH AN EXTENSIVE PUBLIC INPUT. NOW WE'RE KIND OF TAKING THE WORKING GROUP. WE HAVE AN ACTUAL WORKING GROUP OF RESIDENTS AND BUSINESSOWNERS AND CREATING A FRAMEWORK FOR A PLAN THAT WE THINK WILL HAVE
[00:10:01]
GREAT ACCEPTANCE IN THE NEIGHBORHOOD.AYE. MOTION CARRIES. THANK YOU.
4D IS A REQUEST FOR PURCHASE OFS GOOD AND SERVICES.
CIVIL CONTRACTORS IN THE AMOUNT OF 2 $2,300,507, FOR THE ROUNDABOUT.
>> THIS IS THE CONTRACT THAT ACCOMPANIES THE BID AWARD FROM 2C.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES. 4E, A REQUEST FOR PERSONAL SERVICES, CROSSROAD ENGINEERS, PC, IN THE AMOUNT OF $430,000.
24-ENG-07, TOWN ROAD ROUNDTHE ABOUT AND PEDESTRIAN CROSSWALK IMPROVEMENT.
>> THIS IS FOR SEVEN DIFFERENT ROUNDABOUTS FOR THE DESIGN AND CONSTRUCTION OF RAISED
CROSSWALKS. >> MOVED TO APPROVE.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
BRAD, YOU ARE UP FOR A WHILE. 4F IS A REQUEST FOR PROFESSIONAL SERVICES, CROSSROAD ENGINEERS, PC. IN THE AMOUNT $279,000.
THE 116TH THOROUGHFARE STUDY. ADDITIONAL SERVICES AMENDMENT NUMBER TWO.
BRAD. >> THIS WILL LOOK AT TRAFFIC ACCESS, ET CETERA, AND PROVIDE RECOMMENDATIONS FOR 116TH STREET IN THE AREA MENTIONED.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
4G, REQUEST FOR PROFESSIONAL SERVICES, CROSSROAD ENGINEERS PC IN THE AMOUNT OF $494,850, 24-ENG-02.
ROUNDABOUT. >> THIS IS FOR DESIGN INSPECT, CONSTRUCTION SCHEDULE TO BE DETERMINED.
>> MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. 4H, REQUEST FOR PROFESSIONAL SERVICES, INDIANAPOLIS PARKING LLC, $200,000.
24-ENG-23. PARKING STUDY IN THE CENTRAL CORE OF CARMEL.
>> AS PART OF THE 2024 LEASE RENTAL BOND PROCESS, CITY COUNCIL WANTED US TO LOOK AT PARKING IN THE CENTRAL CORE AREA. THAT'S WHAT THIS STUDY WILL DO. LOOK AT ALL THE PARKING LOCATIONS, STRUCTURED PARKING. THAT WAY IT CAN GUIDE US MOVING FORWARD AS FUTURE REDEVELOPMENT TAKES PLACE.
>> GOOD TO SEE THE RESULTS OF THAT.
>> SECOND. ALL IN FAVOR? AYE. THANK YOU. 4I IS A REQUEST FOR MEMORANDUM OF UNDERSTANDING, CITY OF CARMEL, 2024 LEASE RENTAL BONDS.
>> THIS OUTLINES THE CITY COUNCIL ROLES AND RESPONSIBILITIES AS IT RELATES TO THE '24 BOND.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
4J, REQUEST FOR PURCHASE OF SERVICES WILLIAM CHARLES CONSTRUCTION COMPANY LLC, IN THE AMOUNT OF $1,378,000.
24-04. >> I'M ASKING YOU TABLE THIS.
THERE'S FEDERAL FUNDING INVOLVED AND DIFFERENT CONTRACTS WE HAVE TO EXECUTE BEFORE WE CAN AWARD THIS CONTRACT.
ALL IN FAVOR? AYE. THIS HAS BEEN TABLED. THANK YOU. 4K, REQUEST FOR PROFESSIONAL SERVICES. THE AMOUNT OF $108,561 FOR THE FINANCIAL REPORT. ADDITIONAL SERVICES REPORT.
ANYBODY TO SPEAK ON IT? THANK YOU.
>> THIS ITEM IS AS WRITTEN ANNUAL COMPREHENSIVE FINANCIAL REPORT.
THIS IS SUBMITTED TO STATE BOARD OF ACCOUNTS.
WE HAVE USED THEM FOR A COUPLE YEARS NOW.
THEY DO GOOD WORK. WE WILL CONTINUE USING THEM FOR THIS YEAR AS WELL. THIS IS AN ESTIMATED AMOUNT OF
[00:15:02]
$108,561, THEY BILL HOURLY. THAT MIGHT BE A LITTLE BIT LESS AT THE END OF THE YEAR. THIS IS WHAT WE ESTIMATE FOR SERVICES FOR THIS YEAR.ALL IN FAVOR? AYE. 4L, REQUEST FOR AGREEMENT BETWEEN CITY OF CARMEL AND PRIME LIFE ENRICHMENT INCORPORATED IN THE AMOUNT OF $100,000.
FUNDING FOR OPERATIONAL EXPENSES.
REQUESTED BY ZACH JACKSON, CHIEF FINANCIAL OFFICER. SERGEI?
>> THIS ITEM -- I WILL GIVE YOU HISTORY ON THAT.
COUNSEL IN LATE 2024 ALLOCATED $100,000 TO BE USED AS A GRANT FOR PRIME LIFE ENRICHMENT INCORPORATED, A NON-PROFIT HERE IN CARMEL. THIS AGREEMENT OUTLINES -- THIS IS A GRANT AGREEMENT, OUTLINES RESPONSIBILITIES BY PRIME LIFE ENRICHMENT OF HOW TO SPEND THOSE FUNDS.
BASICALLY, MOST OF THEM OPERATIONAL EXPENSES. THAT'S WHAT IT'S FOR.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES. 4M, REQUEST FOR PURCHASE OF GOODS AND SERVICES, AVI SYSTEMS INCORPORATED IN THE AMOUNT OF $131,473. CITY OF CARMEL, 2025 SERVICE PLAN. ADDITIONAL SERVICES AMENDMEN.
KEVIN, DIRECTOR OF INFORMATION COMMUNICATIONS SERVICES.
>> GOOD MORNING. I'M THE DIRECTOR OF INFORMATION AND COMMUNICATION SERVICES.
THIS IS A CONTRACT TO DO PREVENTATIVE MAINTENANCE FOR AUDIO AND VISUAL LOCATIONS WE HAVE AROUND THE CITY IN TERMS OF CONFERENCE ROOMS AND OTHER PUBLIC SPACES AND THAT THAT CONTINUES TO KEEP THOSE UP TO DATE AND DO ANY PREVENTATIVE MAINTENANCE ACTIVITIES WE NEED ON
MOTION CARRIES. KEVIN, I THINK THIS IS YOUR FIRST TIME AT ONE OF OUR MEETINGS.
>> THIS IS EXCITING. >> WELCOME.
>> THANK YOU. 4N, REQUEST FOR PURCHASE OF GOODS AND SERVICES, EMERGENCY RADIO SERVICES IN THE AMOUNT OF $239,317.10. FIVE NEW TORNADO SIGH
SIRENS. >> IT SAYS NEW, THAT'S THE REPLACEMENT OF FIVE TORNADO SIRENS.
THERE'S BEEN CHANGES IN 20 YEARS IN TERMS OF TECHNOLOGY AND THAT GOING FROM BELT DRIVEN TO GEAR DRIVEN.
OVER THE NEXT FOUR YEARS, WE WILL CONTINUE TO TRY TO REPLACE FIVE AT A TIME TO GET THROUGH ALL 21 TORNADO SIRENS HERE IN THE CITY.
THIS IS THE FIRST SET OF THOSE, FIRST FIVE THAT WILL BE REPLACED. WE WILL CONTINUE TO DO THAT YEAR OVER YEAR.
>> REPLACEMENTS FOR ONES THAT ARE UP THERE THAT NEED TO BE REPLACED. WE LOOKED AT WHAT'S OUT THERE AND SAID, THESE ARE PROBABLY THE OLDEST ONES IN OPERATION OR THE ONES WE HAVE HAD THE MOST PROBLEMS WITH. WE PUT THOSE FIRST ON THE LIST TO GET THOSE REPLACED. NEXT YEAR, WE WILL COME WITH ANOTHER SET UNTIL WE GET THROUGH
>> KEVIN, IS THERE A MANDATE OR SOME TYP OF -- HOW MANY SIRENS CITIES SHOULD HAVE?
>> I DON'T KNOW IF THERE'S EXACTLY A MANDATE.
WHAT I CAN SAY IS THAT WHAT WE'RE TRYING TO DO IS EACH TORNADO SIREN COVERS ABOUT A MILE, 360 DEGREES AROUND IT. IN TERMS OF TRYING TO COVER ALL THE SQUARE FOOTAGE OF CARMEL, ALL OF THOSE 21 THAT ARE OUT THERE ARE PLACED SO THAT THEY CAN DEFINITELY COVER ALL OF THE PERIMETER OF CARMEL. I THINK WE HAVE AN EXTRA ONE HERE CLOSER TO -- IN THE DOWNTOWN AREA TO ENSURE THAT WITH PUBLIC EVENTS WE HAVE OUT HERE THAT PEOPLE ARE ABLE TO HEAR THAT.
WITH THE 21 THAT WE'RE AT, WE ARE COVERING AND GO A LITTLE BEYOND THE BORDER, IF YOU WERE TO LOOK AT A MAP, WHICH COULD BE PROVIDED. WE HAVE A MAP THAT SHOWS WHAT THE COVERAGE LOOKS LIKE.
>> MOVE TO APPROVE. >> SECOND.
>> 4O, REQUEST FOR PROFESSIONAL SERVICES, AMERICAN STRUCTURE POINT INCORPORATED IN THE AMOUNT OF $102,060.
THIS IS THE CONTRACT FOR AMERICAN STRUCTURE POINT TO PROVIDE SPECTORS FOR THE REPAIR DONE AT 106 AND KEYSTONE BRIDGE, SPRING AND SUMMER.
IT'S PRE-CONSTRUCTION, DURING CONSTRUCTION AND POST-CONSTRUCTION.
[00:20:01]
>> CRYSTAL, A QUICK QUESTION. WAS THE BRIDGE --
>> WE ARE HOPING TO HAVE IT REPAIRED IN 2025.
>> DO YOU GO AFTER -- THE CITY GO AFTER PEOPLE
THAT -- >> CORRECT ME IF I'M WRONG, WE DID FILE A TORT CLAIM.
WE WILL BE COMPENSATED FOR IT.
4P, REQUEST FOR AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR TPI UTILITY CONSTRUCTION LLC IN THE AMOUNT OF $705,675 FOR THE 2024 WATER MAIN IMPROVEMENTS. JOHN DUFFY, DIRECTOR OF UTILITIES.
THIS PROJECT HAS PREVIOUSLY BEEN AWARDED TO TPI. WHAT IS BEFORE YOU IS THE CONTRACT SIGNING AND ACKNOWLEDGEMENT.
>> MOVE TO APPROVE. >> SECOND.
ALL IN FAVOR? AYE. MOTION CARRIES. 4Q, REQUEST FOR AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR TPI UTILITY CONSTRUCTION LLC IN THE AMOUNT OF $917,450 FOR THE RIVER ROAD WATER MAIN EXTENSIONS. JOHN?
>> AGAIN, THIS PROJECT HAS BEEN PREVIOUSLY BID AND AWARDED. THIS IS THE CONTRACT SIGNING THAT IS BEFORE YOU.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
[5. REQUEST TO USE CITY STREETS/PROPERTY]
THANK YOU, JOHN. >> THANK YOU.
>> SECTION 5 IS REQUEST TO USE CITY STREETS AND PROPERTY.
5A, TO USE ELECTRICITY FOR LIVE MUSIC WEDNESDAYS MARCH 5, 5:30 TO 9:15 P.M., JEFF BLAIR.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
5IBILIT 5B, USE CITY STREETS FOR THE MARATHON, MARCH 22, 2025, 6:00 A.M. TO 2:00 P.M. COMING FROM TERRY TOWNSEND.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES. 5C IS A REQUEST TO USE CIVIC SQUARE FOUNTAIN AREA AND GAZEBO AND LAWN.
ADDITIONAL REQUEST TO USE OR CLOSE CITY STREETS, SPECIAL REQUEST TO USE ELECTRICITY FOR FOUNTAIN REST ROOMS -- NO, SPECIAL REQUEST TO USE ELECTRICITY, FOUNTAIN REST ROOMS AND JAMES BUILDING REST ROOMS FOR THE CARMEL FESTIVAL FIREWORKS AND PARADE, JULY 2 THROUGH JULY 5, 2025, 10:00 A.M. TO 10 A.M. :00 A.M.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES. 6A CONSENT TO ENCROACH,
[6. OTHER]
AUTUMN LAKE OVERLOOK. COMING FROM THE PROPERTY OWNERS.>> ALL OF THE PETITIONERS IN A THROUGH D HAVE WORKED WITH THE ENGINEERING DEPARTMENT AND DOCS WHERE APPROPRIATE.
WE RECOMMEND APPROVAL OF ALL OF THEM SUBJECT TO THE CONDITIONS THAT WE PUT BEFORE THEM.
>> THERE'S SPECIFIC INFORMATION IN YOUR PACKET.
>> I'M GOOD WITH THE INFORMATION.
DO YOU WANT TO TAKE ALL THESE TOGETHER?
>> YEAH. I THINK SO. IT WILL BE 6A THROUGH D.
>> MOVE TO APPROVE ITEMS 6A THROUGH D.
>> SECOND. ANY QUESTIONS? ALL IN FAVOR? AYE.
WE WILL DO THE SAME WITH 6E, F AND G.
UNIFORM CONFLICT OF INTEREST, SCOTT OSBORNE.
GREGORY WEBB. MICHAEL MCDONALD.
>> MOVE TO APPROVE 6E, F AND G.
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES. 6H IS RESOLUTION BPW, 01-08-25-01. RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA.
APPROVING THE TRANSFER AND PRESENTATION OF PISTOL AND BADGE TO LIEUTENANT JONATHAN ALLEN FOSTER FOR 23 YEARS.
>> I WANT TO MAKE A CORRECTION. 32 YEARS OF SERVICE FOR LIEUTENANT FOSTER. SERVED WELL FOR OUR DEPARTMENT FOR A LONG TIME. RETIRED A COUPLE WEEKS AGO.
WE WOULD LIKE TO PRESENT HIM WITH HIS RETIREMENT BADGE AND GUN.
[00:25:03]
>> SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.
>> 6I IS A NOMINATION TO THE CARMEL PLANNING COMMISSION.
[7. ADD-ONS]
AYE. MOTION CARRIES.ITEM 7, ADD ONES. WE HAVE THREE.
SERGEI, DO YOU WANT TO SPEAK TO THESE?
>> GOOD MORNING. THREE ADD ONS RELATED TO UTILITY PROJECTS. JOHN DUFFY IS HERE TO ANSWER ANY TECHNICAL QUESTIONS YOU HAVE.
FRANKLY, I'M NOT AN EXPERT AT ALL.
IT'S QUITE COMPLICATED, IF YOU HAVE LEGAL QUESTIONS, I'M HERE TO ANSWER THEM. FIRST IS A COMBINED BOOSTER PUMP STATION STORAGE TANK.
THAT ONE IS WITH FILLMAN CONSTRUCTION IN THE AMOUNT OF BASE BID WAS $5,497,000 WITH A $49,000 ALTERNATE BID. YOU AWARDED IN THE PAST.
THIS ONE IS JUST APPROVAL OF THE CONTRACT WITH THEM. IF I MAY, I WILL PRESENT ALL THREE OF THEM. THEY ARE ALL RELATED.
SECOND ITEM IS WEST GROUND STORAGE TANK INSTALLATION WITH PRE-LOAD.
ENGINEERS IS JONES AND HENRY ENGINEERS.
AMOUNT OF CONTRACT IS $6,288,000 WITH A $75 ADDITIONAL AMOUNT. AGAIN, THAT WAS AWARDED IN YOUR PREVIOUS MEETING. THIS IS JUST THE CONTRACT.
FINALLY, A THIRD ITEM IS WELL 29 WITH THAT CONTRACT IS NATIONAL WATER SERVICES, JONES AND HENRY ENGINEERS ON THE PROJECT AS WELL. TOTAL AMOUNT IS $848,800.48.
WE REQUEST THOSE BE ACTED UPON
TODAY. >> CAN WE APPROVE AT THE SAME TIME? DO YOU HAVE QUESTIONS?
>> NO, I DON'T. I MOVE WE ADD ON THOSE THREE ITEMS.
>> SECOND. ALL IN FAVOR? AYE. THESE HAVE BEEN ADDED ON.
>> MOTION TO APPROVE ALL THREE. ALL IN FAVOR? AYE. MOTION CARRIES.
>> THANK YOU. THAT'S ALL I HAVE.
>> WE HAVE NO OTHER BUSINESS ON OUR AGENDA. WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.