[1. MINUTES]
[00:00:13]
>> I AM CALLING TO ORDER THE WEDNESDAY MARCH 5TH, 2025, MEETING SAFETY. WE HAVE A QUORUM. FIRST ON OUR AGENDA ARE THE MINUTES FROM THE FEBRUARY 19TH
[2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS]
>> I WILL MAKE A MOTION TO APPROVE.
CARMEL VEHICLES. CHIEF STERLING? >> DRAKE STERLING. LOOKING TO AWARD A HANDFUL OF BIDS TO INCLUDE GROUP ONE FROM EV FORD, GROUP TWO KELLY AUTOMOTIVE, GROUP THREE FROM EV FORD, AND
GROUP SEVEN FROM DANYA. >> ANY QUESTIONS OR A MOTION?
>> ANY DISCUSSION? ALL IN FAVOR?
>> AYE. >> I MOTION CARRIES. 2B IS A BETTER WORD . 99TH STREET PATH CONSTRUCTION BETWEEN WESTFIELD BOULEVARD AND HAVE HER STICK ROAD. BRAD, DIRECTOR OF
ENGINEERING. >> CITY CONTRACT IN 4D. PROJECT WILL START AS EARLY AS MAY 26TH . AND IT IS A THREE MONTH
PROJECT. >> ANY QUESTIONS OR A MOTION?
>> I WILL MAKE A MOTION TO APPROVE.
>> AYE. >> THE MOTION CARRIES. 2C. 106TH STREET BRIDGE REPAIR. THIS COMES FROM MATT HIGGINBOTHAM,
COMMISSIONER. >> CARMEL STREET DEPARTMENT. THE CARMEL STREET DEPARTMENT RECOMMENDS REESE RILEY TO WIN THE AWARD -- EXCUSE ME -- FOR THE 106TH STREET BRIDGE REPAIR PART OF THEIR TOTAL WAS $939,658.67 AND THAT THEY WERE THE LOWEST BID AND THEY WERE RESPONSIVE.
>> DO YOU KNOW HOW LONG THIS PROJECT WILL TAKE?
>> YES. THE SUBSTANTIAL COMPLETION IS JUNE 30TH A FINAL
COMPLETION BEFORE AUGUST. >> OKAY. QUESTIONS OR A MOTION?
[3. TABLED ITEMS]
>> MOVED TO APPROVE. >> I WILL SECOND.
>> I MOTION CARRIES. ITEM 3A. TO ENCROACH ON RANGE LINE. THIS WAS TABLED NOVEMBER 6TH, 2024. IT REMAINS TABLED DUE TO A UTILITY
[4. CONTRACTS]
RELOCATION DELAY. ITEM 4. CONTRACTS. 4A IS A REQUEST FOR AGREEMENT BETWEEN THIS YEAR CARMEL FIRE DEPARTMENT AND HAMILTON SOUTHEASTERN SCHOOLS FOR EMERGENCY MEDICAL SERVICES CLINICAL AFFILIATION AGREEMENT. THIS COMES FROM CHIEF DOLE FACTOR, CARMEL FIRE DEPARTMENT. CHIEF?>> THIS IS SOMETHING WE HAVE BEEN WORKING WITH CARMEL CLAY SCHOOL SO THEY HAVE IN EMT PROGRAM IN THE HIGH SCHOOL. THEY HAVEN'T BEEN ABLE TO CONDUCT THEIR EMT HOURS. SO EMT STUDENTS NEED 12 HOURS ON AN AMBULANCE. PRIVATE SERVICE AND SOME TRANSFER SERVICES, AND NOT REALLY GETTING A GOOD EXPERIENCE OF WHAT A 911 CALL REALLY LOOKS LIKE. SO PARTNERING WITH THE SCHOOL SO STUDENTS THAT ARE ELIGIBLE CAN RIDE WITH THE CARMEL FIRE DEPARTMENT. THEIR CURRENT AFFILIATION IS WITH HAMILTON SCHOOLS. THAT IS WHY INSTEAD WE SEE CARMEL SCHOOLS ON HERE. THEIR EMT PROGRAM IS AFFILIATED TO HMC. WE ARE WORKING WITH CARMEL SCHOOLS TO BE AFFILIATED ON THEIR OWN. SO THAT WILL BE COMING UP IN THE FUTURE. RIGHT NOW, ALLOW CARMEL STUDENTS TO RIDE ALONG WITH FIRE DEPARTMENT.
>> GOOD EXPLANATION. ANY EXPLANATIONS? OKAY. A MOTION?
>> I MAKE A MOTION TO APPROVE. >> ALL IN FAVOR? AYE. THE MOTION CARRIES. 4 FIREFIGHTERS INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 44 UNION AGREEMENT. CHIEF JOEL THACKER?
>> YES. GOOD MORNING. THIS IS A REQUEST TO SIGN OFF BETWEEN LOCAL 44 -44 IN THE CITY OF CARMEL. IF THERE IS ANY
[00:05:06]
ADDITIONAL QUESTIONS, REQUEST APPROVAL.>> OKAY. AND THIS WAS APPROVED BY THE CITY COUNCIL. DO YOU HAVE ANY QUESTIONS? OKAY. AND A MOTION.
>> MOVED TO APPROVE. >> I WILL SECOND.
>> ALL IN FAVOR? AYE. THE MOTION CARRIES. 4C CITY OF CARMEL AND POLICE UNION AGREEMENT. CHIEF GREG STERLING FROM THE CARMEL
POLICE DEPARTMENT. >> HI, THERE. THIS IS IDENTICAL WITH CHIEF THACKER'S LOCAL UNION. THE SAME CONTRACT HAS BEEN NEGOTIATED ON THE FOP SIDE.
>> MOTION TO APPROVE. >> SECOND.
>> ALL IN FAVOR? AYE. MOTION CARRIES. 4D'S REQUEST FOR GOODS AND SERVICES. IN THE AMOUNT OF $575,000. 22-05 FOR THE 99TH STREET MULTIUSE PATH FROM WESTFIELD BOULEVARD TO HAVE HER
STICK ROAD. >> HI, AGAIN. THIS IS THE CONTRACT FOR THE PROJECT THAT WAS JUST AWARDED.
>> QUESTIONS OR A MOTION? >> MOVED TO APPROVE.
>> I WILL SECOND. >> ALL IN FAVOR?
>> AYE. >> THE MOTION CARRIES. THE AMOUNT OF $1295.02. 20-01 SMOKEY ROAD RECONSTRUCTION FROM OLD MERIDIAN ROAD TO RANGE LINE ROAD IS A CHANGE ORDER NUMBER 9.
>> THIS WILL BE THE FINAL CHANGE ORDER ON THIS CONTRACT.
>> I WILL SECOND. >> ALL IN FAVOR? AYE. THE MOTION CARRIES. 4F IS A REQUEST FOR GOODS AND SERVICES. ANGEL OAK TREE CARE. ANGELS TOUCH LAWN CARE INC. THE AMOUNT OF $75,000 FOR TREE STUMP REMOVAL WORK. ADDITIONAL SERVICES AMENDMENT.
CRYSTAL? >> THIS CONTRACT IS FOR TREE REMOVAL AND STUMP GRINDING THROUGHOUT CARMEL. TYPICALLY, WE DO THAT IN HOUSE BUT THESE ARE FOR SOME AREAS THAT WOULD TAKE ADDITIONAL STAFF AND THINGS LIKE THAT.
>> QUESTIONS OR A MOTION? >> MOVED TO APPROVE.
>> I WILL SECOND. >> ALL IN FAVOR? AYE. THE MOTION CARRIES. 4G IS A REQUEST FOR GOODS AND SERVICES. DOING BUSINESS AS HOWARD COMPANIES IN THE AMOUNT OF $6,853,166.82. 25-
STR-02. >> WE EXPECT TO HAVE A SUBSTANTIAL COMPLETION BEFORE SCHOOL STARTS AND THEN FINAL
COMPLETION BY NOVEMBER. >> OKAY. MOTION?
>> WE WILL MAKE A MOTION TO APPROVE.
>> SECOND. >> ALL IN FAVOR? AYE. AND MOTION CARRIES. AND 4H. FOR MULCHING. CRYSTAL?
>> THESE AREAS ARE THE TREE RINGS AROUND CARMEL, SO IT IS JUST TMT INSTALLING THE MULCH THIS SPRING.
>> AYE. MOTION CARRIES. 4I IS A REQUEST FOR GOODS AND SERVICES.
-202,000 -- $202,037 FOR CHANGE ORDER NUMBER ONE. JOHN DUFFY, DIRECTOR OF UTILITIES. ANYBODY FROM THAT DEPARTMENT? SERGEI?
>> A MORNING. SERGEI. THIS IS A FINAL CHANGE ORDER FOR A GROUND STORAGE TANK FROM UTILITIES. AS YOU CAN SEE, THIS IS A SUBTRACTION OF OVER $200,000. SO THERE WERE SOME ADDITIONAL CALCULATIONS MADE, AND THAT RESULTED IN THE SUBTRACTON OF THAT COST. SO THE CONTRACT WOULD BE REDUCED BY ALMOST -- OVER
>> IS THAT A NEW RECORD? >> YOU KNOW, I AM NOT SURE THAT IS A NEW RECORD, BUT THAT IS PROBABLY THE MOST SUBSTANTIAL
[5. REQUEST TO USE CITY STREETS/PROPERTY]
NUMBER I HAVE SEEN IN THE LAST THREE YEARS.>> ALL RIGHT. A MOTION? >> I WILL MAKE A MOTION TO
>> ALL IN FAVOR? AYE. THE MOTION CARRIES. 5 IS A REQUEST TO USE CITY STREETS AND PROPERTY. 5A IS A REQUEST USE THE JAPANESE
[00:10:01]
GARDEN . SPECIAL REQUEST USE ELECTRICITY FOR THE CHERRY BLOSSOM FESTIVAL MAY 4TH, 2025. 8:00 A.M. TO 6:00 P.M. EVAN CRUDE SIR. CARMEL SISTER CITIES. AYE. 5B. SPECIAL REQUEST TO USE ELECTRICITY FOR THE MIDTOWN BLOCK PARTY MAY 10TH, 2025, 8:00 A.M. TO 10:00 P.M. COMING FROM TIER A BUSH, CITY OF CARMEL.>> MOTION TO APPROVE. >> SECOND.
>> ALL IN FAVOR? AYE. MOTION CARRIES. 5C IS A SPECIAL REQUEST USE ELECTRICITY IN REFLECTING ROOM RESTROOM FOR THE REALTY CEREMONY MAY 23RD, 2025, 7:00 A.M. TO 10:00 P.M.
>> MOVED TO APPROVE >> I WILL SECOND.
>> ALL IN FAVOR? >> THE MOTION CARRIES. 5D IS A REQUEST USE CIVIC SQUARE FOUNTAIN AREA AND CIVIC SQUARE GAZEBO AND LAWN. ADDITIONAL REQUEST TO USER CLOSE CITY STREETS. SPECIAL REQUEST USE ELECTRICITY AND RESTROOMS FOR THE EVENT ON MAY 31ST, 2025, FROM 8:00 A.M. TO 5:00 P.M.
COMING FROM ASHER MADNEY WITH THE COMMITTEE.
>> I WILL MAKE A MOTION TO APPROVE.
>> SECOND. >> ALL IN FAVOR? AYE. 5E IS THEIR QUEST TO USE MIDTOWN PLAZA FOR THE CARMEL CLAY PARKS FOUNDATION VIRTUAL SUMMER FUND RUN WALK 213 2025 3:00 P.M. TO 7:00 P.M. THIS COMES FROM CARRIE BERGER, CLAY PARKS AND
RECREATION. >> MOVED TO APPROVE.
>> I WILL SECOND. ALL IN FAVOR? AYE. 5F IS A REQUEST USE THE CIVIC SQUARE GAZEBO AND LAWN IN THE FOUNTAIN RESTROOM FOR THE ASSOCIATE FAMILY PICNIC JUNE 29TH, 2025, 11:30 A.M. TO 4:00
P.M. OFF GROUP REQUESTS. >> I WILL MAKE A MOTION TO
>> ALL IN FAVOR? AYE. 5G IS A REQUEST USE THE CARMEL CITY CENTER AND SPECIAL REQUEST USE ELECTRICITY FOR OKTOBERFEST COME OCTOBER 3RD, 2025, 7:00 A.M. TO 11:00 P.M. CITY OF CARMEL
>> I WILL SECOND THAT. >> ALL IN FAVOR? AYE. SECOND REQUESTED USE CITY STREETS . SPECIAL REQUEST USE ELECTRICITY FOR THE COMMUNITY WINE FESTIVAL OCTOBER 4TH, 2025, FROM 8:00 A.M. TO 8:00 P.M. SONDRA SCHEMIEDERMAN.
>> MOVED TO APPROVE. >> SECOND.
>> ALL IN FAVOR? AYE . SPECIAL REQUEST USE ELECTRICITY IN THE JAMES RESTROOMS FOR THE DIWALI CELEBRATION OCTOBER 18TH, 2025, 8:00 A.M. TO 12:00 A.M. FOR COMMITTEE REQUESTS.
[6. OTHER]
>> MOVED TO APPROVE. >> I WILL SECOND.
>> ALL IN FAVOR? AYE. THE MOTION CARRIES. ALL RIGHT. WE ARE MOVING ONTO SIX OF THE REQUEST FOR RESTRICTIVE PARKING SPACES.
89 VETERANS WAY VELE PARKING. BREAD PIECE?
>> THIS IS FOR TWO VELE SPOTS. THEY HAVE THE SAME CONDITIONS AS THE OTHER BELLY WE HAVE ON MID STREET. WE ARE REVIEWING A LARGER PROCESS FOR VELE PARKING. BUT THIS HAS ALL THE CONDITIONS
OF THE PREVIOUS VALETS . >> QUESTIONS OR A MOTION?
>> MOVED TO APPROVE. >> I WILL SECOND.
>> ALL IN FAVOR? AYE. THE MOTION CARRIES. 6B. 25-01. A RESOLUTION OF THE PUBLIC BOARD OF WORKS OF THE CITY APPOINTING A POLICE OFFICER. DRAKE STERLING?
>> PRETTY EXCITED TO REQUEST TO APPOINT BRITNEY SANDER AS A SERVICE OFFICER FOR THE CITY OF CARMEL POLICE DEPARTMENT.
GRANTING HURST -- SPECIAL POLICE POWERS, BRITNEY CAME TO US AS AN ANIMAL CONTROL OFFICER FROM LOUISVILLE METRO. SHE IS SECOND-GENERATION LAW-ENFORCEMENT. HER FATHER HELPED START THE CSO PROGRAM MANY YEARS AGO. SHE CAME OUT ON
[00:15:01]
TOP OF 70 APPLICATIONS. I THINK SHE WILL DO A GREAT JOB.>> MAKE A MOTION TO APPROVE. >> SECOND.
>> ALL IN FAVOR? AYE. THE MOTION CARRIES.
>> ALL RIGHT. STATE YOUR NAME. I DO SOLEMNLY SWEAR ON THE CONSTITUTION OF THE STATE OF INDIANA THAT I WILL FAITHFULLY AND IMPARTIALLY PERFORM MY DUTIES AS A SPECIAL POLICE OFFICER ACCORDING TO THE LAW ACCORDING TO MY ABILITY.
>> THANK YOU. >> CONGRATULATIONS. HEY. WE HAVE
[7. ADD-ONS]
ONE ADD-ON. SERGEI, WOULD YOU LIKE TO INTRODUCE IT?>> GOOD MORNING. SERGEI. COUNSEL. THERE IS ONE ADD-ON FOR YOU TODAY. IT COMPRISES OF TWO DOCUMENTS, BUT THEY ARE RELATED DOCUMENTS. ONE IS A RESOLUTION APPROVING THE SECOND SUBLEASE AND MANAGEMENT AGREEMENT BETWEEN THE CITY AND CLAY TOWNSHIP FOR FIRE DEPARTMENT HEADQUARTERS BUILDING. SO JUST TO GIVE YOU A LITTLE BIT OF A BACKGROUND ON THIS, THE CLAY TOWNSHIP AND CITY OF CARMEL EXECUTED THE ORIGINAL AGREEMENT IN 2019. IN ANTICIPATION OF THE HEADQUARTERS BEING CONSTRUCTED. HEADQUARTERS WERE CONSTRUCTED, I BELIEVE, SOMETIME, SUBSTANTIAL COMPLETION IN 2022. THEN IN 2023 THERE WAS A FIRST AMENDMENT TO UTILIZE THE THIRD AND FOURTH FLOOR OF THAT BUILDING FOR AN EVENT SPACE. AND MTS COLLECTIVE INC.. BY SEPTEMBER 25TH, 2045, THE FIRE DEPARTMENT EXPRESSED INTEREST IN CONTROLLING THAT BUILDING FOR VARIOUS REASONS. AND CHIEF THACKER, IF YOU HAVE ANY QUESTIONS SPECIFIC TO THOSE REASONS, HE WILL BE THE BEST PERSON TO ASK ABOUT THOSE. BUT SO THIS RESOLUTION AUTHORIZES THE EXECUTION OF THAT SECOND SUBLEASE AND MANAGEMENT AGREEMENT. IT DEMANDS THAT. SO IT REMOVES THE EVENT SPACE BEING UTILIZED BY MTS COLLECTIVE AND TRANSFERS. THE MANAGEMENT OF DEAD SPACE ON THE FOURTH FLOOR FOR THE FIRE DEPARTMENT. AND THEN, ALSO, THE RESOLUTION AUTHORIZES REPRESENTING OFFICER TO EXECUTE THE ACTUAL SUBLEASE AGREEMENT. ON THE BEHALF.
>> SO I WILL TAKE A MOTION TO ADD THIS ONTO THE AGENDA.
>> I WILL SECOND. >> ALL IN FAVOR? AYE. THE MOTION CARRIES. SO WE ARE FREE TO DISCUSS ANY QUESTIONS FOR CHIEF
THACKER. >> GOOD MORNING. JOEL THACKER, CARMEL CHIEF FIRE DEPARTMENT. GRATEFUL FOR THE WORK BETWEEN CITY AND TOWNSHIP ON THAT. REALLY, NOW, IN MY SIX MONTHS SEEN THE NEED THAT WE HAVE FOR ADDITIONAL SPACE FOR FIRE DEPARTMENT MEETINGS, FOR TRAININGS, TODAY WE HAVE -- CURRENTLY WE HAVE CPD, AND COLLABORATIVE ATTORNEY TOGETHER ON RESPONSE TO SPECIAL SITUATIONS. AND THE SPACE THAT WE HAVE IS KIND OF TIGHT. SO OPENING UP THE THIRD AND FOURTH FLOOR FOR US PROVIDES A LOT OF OPPORTUNITIES. AND VERY EXCITED.
WE WOULD ASK FOR YOUR APPROVAL ON THIS.
>> ANY QUESTIONS OR A MOTION? >> ALL IN FAVOR?
* This transcript was compiled from uncorrected Closed Captioning.