Jul 21, 2025 City Council Meeting

[1. CALL TO ORDER]

[00:00:10]

>>> CALL THIS MEETING OF THE CARMEL COMMON COUNCIL TO ORDER FOR MONDAY, JULY 21ST. WE DO HAVE A QUORUM.

[2. AGENDA APPROVAL]

>> SECOND.

>> ALL RIGHT. PLEASE VOTE.

OUR AGENDA IS APPROVED. NEXT UP IS OUR INVOCATION.

TONIGHT WE HAVE CHAPLAIN DANIEL HESTER OF THE SHERIFF'S DEPARTMENT.

>> WOULD YOU JOIN ME IN PRAYER,PRAYER, PLEASE. OUR HEAVENLY FATHER, WE COME BEFORE YOU AND THANK YOU FOR THE PRIVILEGE WE HAVE TO LIVE IN THIS GREAT COUNTRY, THE OPPORTUNITY AND PRIVILEGE WE HAVE TO LIVE HERE IN THIS WONDERFUL CITY, A PLACE THAT IS CONSISTENTLY VIEWED AS ONE OF THE BEST PLACES IN THE COUNTRY TO LIVE, AND WE HAVE THE PRIVILEGE TO LIVE HERE.

MAY WE NEVER TAKE THAT FOR GRANTED.

MAY EACH AND EVERY ONE OF US REALIZE WE ARE STEWARDS, EVERY GOOD GIFT COMES FROM YOU AS IN THE BOOK OF JAMES.

THANK YOU FOR YOUR BLESSINGS, THANK YOU TO YOUR GOODNESS TO US.

WE THANK YOU FOR THE LEADERSHIP OF THIS CITY, FOR OUR MAYOR AND HER STAFF, FOR THE CITY COUNCIL, FOR EACH ELECTED OFFICIAL WE THANK YOU FOR THEIR DESIRE AND WILLINGNESS TO SERVE AND TO WORK TO MAKE THIS A GREAT PLACE AND CONTINUE TO MAKE THIS A WONDERFUL CITY, AN INNOVATING PLACE FOR EACH AND EVERY PERSON THAT IS HERE.

WE PRAY AND BLESS THEM, GIVE THEM STRENGTH AND WISDOM, GIVE THEM DISCERNMENT AS THEY LEAD.

MAY EACH AND EVERY ONE OF US REMEMBER AND BE REMINDED EACH AND EVERY PERSON THAT'S ELECTED IS ELECTED AND ORDAINED BY YOU AS LEADERSHIP.

GOVERNMENT COMES FROM YOU AS EACH AND EVERY ELECTED OFFICIAL OPERATES, MAY THEY REMEMBER AND MAY WE AS CITIZENS REMEMBER THAT EACH AND EVERY ONE OF US WILL GIVE AN ACCOUNT TO YOU ONE DAY FOR EVERYTHING WE DO AND SAY.

MAY WE HONOR AND GLORIFY YOU IN THIS MEETING.

MAY WE BE DIRECT, MAY WE BE THOROUGH, MAY WE BE HONEST, MAY WE BE KIND AND MAY WE BE GRACIOUS IN OUR CONVERSATIONS.

IN JESUS NAME REPRAY, AMEN.

>> THANK YOU, CHAPLAIN HESTER, FOR BEING WITH US TONIGHT.

NEXT UP IS THE PLEDGE OF ALLEGIANCE. IF OUR DEPUTY MAYOR OF THE EVENING WILL LEAD US IN THE PLEDGE.

>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

>> THANK YOU. NEXT ON OUR AGENDA IS

[6. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL]

YOU HAVE THREE MINUTES. BE SURE TO TURN IT ON, PRESS THE BUTTON AND TURN THE MIC ON. IT WILL TURN GREEN TO LET YOU KNOW YOUR TIME HAS STARTED. YELLOW MEANS YOU HAVE 30 SECONDS LEFT. RED MEANS WRAP IT UP IF YOU CAN.

AND YOU ARE SPEAKING TONIGHT ON PAVING OF NEIGHBORHOOD ROADS.

>> SO THIS? >> YES.

>> FIRST OF ALL, THANK YOU ALL FOR EFFECT OUR COMMUNITY. IT'S A REAL HONOR TO LIVE IN THIS CITY AND TO BE REPRESENTED BY SO MANY GREAT PEOPLE. I'M HERE BECAUSE EARLIER THIS SPRING I CONTACTED THE DEPARTMENT OF WORKS AND THE STREET DEPARTMENT AND ASKED ABOUT PAVING IN OUR DEVELOPMENT, PLUM CREEK FARMS ON THE FAR EAST SIDE.

THEY TOLD ME OUR STREETS WEREN'T IN A ROTATION TO BE PAVED ANYMORE. THEY WOULD BE CHECKED A DIFFERENT WAY, AND OURS DIDN'T LEND ITSELF TO BEING PAVED AT THIS TIME.

I'VE TAKEN SOME PHOTOS, AND I'LL SEND THEM TO YOU AS OUR REPRESENTATIVE, BUT IT LOOKS LIKE THE WHEAT FIELDS OF KANSAS IN SOME OF THE CRACKS ON OUR STREETS, AND I SEE THAT YOU'RE ALSO LOOKING AT APPROVING MONEY FOR PAVING, AND SO I WOULD ENCOURAGE YOU TO CONTINUE TO VOTE FOR THAT, AND I WOULD REQUEST -- I'M TRYING TO FIGURE OUT HOW TO RESUBMIT OUR REQUEST FOR PAVING. THANK YOU.

[00:05:03]

>> THANK YOU, ROSE. WHILE THIS ISN'T A DIALOGUE, I DO WANT TO LET YOU KNOW, ROSE, THIS ITEM IS ON THE AGENDA

[7. COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS]

>> OKAY. GOOD EVENING. MY A FIFTH GRADER IN ELEMENTARY AND I WILL BE DELIVERING TONIGHT'S MAYOR REPORT. SHE SPOKE ABOUT HOW OUR CITY HAS APPROACHED THOUGHTFUL DEVELOPMENT AND HOW TO CREATE A WORLD- CLASS CITY DESIGN EXPLAINING THAT THE REDEVELOPMENT ISN'T JUST ABOUT CREATING ARCHITECTURE BUT SPACES THAT CONNECT AND SERVE RESIDENCES AND BUSINESSES. THE FOLLOWING DAY THE MAYOR UNVEILED THE NEWEST PIECE IN THE COMMUNITY, THE TAKING FLIGHT SCULPTURE. THIS PIECE WAS THOUGHTFULLY PLACED BETWEEN OUR LIBRARY AND HIGH SCHOOL TO ILLUSTRATE THE BRIDGE BETWEEN LEARNING.

WE REMIND EVERYONE THAT DREAMS DO TAKE FLIGHT HERE IN CARMEL. LAST WEEK MAYOR FINKAM SPENT SEVERAL DAYS IN NEW YORK CITY AT THE BLOOMBERG HARVARD CITY INITIATIVE. THIS PROGRAM BRINGS TOGETHER MAYORS AND CITY OFFICIALS TO DIFFERENT APPROACHES TO CARMEL CITIZENS -- OH, SKIPPED A LINE. APPROACHES TO GOVERNMENT AND LEADERSHIP. HER PARTICIPATION WILL ENHANCE HER ABILITY BY PROVIDING CUTTING EDGE TOOLS AND BEST PRACTICES TO DRAW UPON WHEN ADDRESSING COMPLEX CHALLENGES FACING OUR COMMUNITY.

THIS MORNING THE MAYOR VISITED THE CHILDREN'S THERAPLAY WITH CHILDREN WITH DISABILITIES ON UNIQUE NEEDS RECEIVE DIFFERENT TYPES OF THERAPY USING THE MOVEMENT OF HORSES.

THE VERY FEW PROVIDE THIS LEVEL OF CARE, AND THE MAYOR IS PROUD THAT FAMILIES FROM INSIDE AND OUTSIDE OF CARMEL CAN HAVE ACCESS TO THE SERVICES THEY NEED TO THRIVE.

THANK YOU.

>> THANK YOU. YOU DID A GREAT JOB.

WE GAVE HIM LOTS OF MULTISYLLABLE WORDS IN THAT ONE, AND I DID WANT TO UNDERSCORE THE VISIT AT THERAPLAY. I HADN'T HAD THE OPPORTUNITY TO BE OUT THERE BEFORE. IT WAS AN AMAZING VISIT.

WHAT THEY WOULD LIKE TO DO IS MAKE SURE YOU KNOW AS COUNCILMEMBERS AND ANY COMMUNITY MEMBERS LISTENING TO THIS, THEY ARE WIDE OPEN FOR TOURS SO THEYTHEY SHARE THEIR STORY AND HOW THEY HELP CHILDREN.

IT'S A SPECIAL PLACE RIGHT IN OUR BACKYARD.

I WANT TO MAKE SURE YOU'RE WELCOME AT ANY TIME, COMMUNITY MEMBERS ARE WELCOME AT ANY TIME.

SHE SAID, PLEASE TAKE US UP ON THAT OFFER.

THANK YOU, MR. PRESIDENT.

>> THANK YOU. YOU DID A GREAT JOB.

YOU'RE WELCOME TO STICK AROUND BUT IT'S NOT RUDE IF YOU WANT TO GO GET PICTURES OR THE REST OF YOUR EVENING.

[8. CONSENT AGENDA ]

AND WIRE TRANSFERS IN THE AMOUNT OF $44,536,356.60.

DO I HAVE A MOTION?

>> SO MOVED.

>> MOVED AND SECONDED. PLEASE VOTE.

[10.a. Finance, Utilities and Rules Committee]

ACTION ON MAYORAL VETOES. WE HAVE NONE THIS EVENING.

COMMITTEE REPORTS, FINANCE, UTILITIES AND RULES COMMITTEE. COUNCILMEMBER TAYLOR.

>> THE FINANCE AND RULES COMMITTEE MET AT 4:00 P.M.

THIS AFTERNOON REGARDING ORDINANCE D-2774-25. THE COMMITTEE REVIEWED AND HAD DISCUSSED THE ADDITIONAL APPROPRIATION FOR STREET REPAVING AND A POSITIVE RECOMMENDATION PASSED UNANIMOUSLY TO APPROVE

[10.b. Land Use and Special Studies Committee]

>> THANK YOU. LAND USE AND SPECIAL STUDIES

[00:10:01]

>> THANK YOU, MR. PRESIDENT. WE MET LAST WEEK, THE DISCUSSION CENTERED AROUND THE MOBILITY, MICRO MOBILITY IN THE CITY OF CARMEL. WE WILL NOT HAVE A MEETING THIS WEEK. IT IS CANCELED.

SO JUST WANT TO LET THE GENERAL PUBLIC KNOW. THANK YOU.

[11.b. Carmel Historic Preservation Commission (Quarterly – January, April, July, October)]

>> ALL RIGHT. MOVING ON WE HAVE OTHER REPORTS, CARMEL HISTORIC PRESERVATION COMMISSION QUARTERLY REPORT. MARK?

>> GOOD EVENING. BEFORE I JUMP INTO THE REPORT, I WANTED TO SAY HOW MUCH I APPRECIATED A COMMENT THAT WAS MADE BY THE CHAPLAIN, WHO, UNFORTUNATELY, HAS LEFT. BUT HE SAID, I QUOTE, MAY WE BE STEWARDS OF WHAT YOU HAVE GIVEN US. AND I FEEL LIKE, IN A WAY, THAT IS, MAYBE BY EXTENSION, WHAT THE HISTORIC PRESERVATION COMMISSION IS HERE TO DO. THIS IS WHAT IS ALREADY PRESENT, WHAT IS EXISTING AS BUILT ENVIRONMENT IS WHAT WE HAVE BEEN GIVEN AND THAT'S WHAT WE'RE HERE TO WORK WITH.

SO THANK YOU ALL FOR LISTENING THIS EVENING.

JUST TO HIT A FEW HIGHLIGHTS OF MY REPORT, THE LAST QUARTERLY REPORT THATTHAT GAVE SEVERAL OF THE COUNCILMEMBERS EXPRESSED AN INTEREST IN BEGINNING TO LOOK AT THE DIAGNOSIS OF NORTH RANGE LINE ROAD AND WHAT IS INTACT IN THAT PART OF THE COMMUNITY, AND SO WE HAVE BEGUN WORK ON THE VERY BEGINNINGS OF A PRESERVATION PLAN.

WE'VE LOOKED AT THE BOUNDARIES, WHICH WOULD PRETTY MUCH BE FROM MAIN TO THE ROUNDABOUT AND THEN ON THE OTHER SIDE OF RANGE LINE.

IT'S NOT MUCH MORE COMPLEX THAN THAT. BUT ALSO LOOKING AT PROPERTY OWNERSHIP, WHO WOULD NEED TO BE NOTIFIED IF WE WERE GOING TO BEGIN THIS PROCESS AND THEN HOW TO BRING THEM IN TO THE CONVERSATION. SO THAT HAS STARTED.

WE ARE ALSO SORT OF JUST AT THE VERY BEGINNING EDGES OF REOPENING CONVERSATION ABOUT JOHNSON ADDITION AS WELL BASED ON SOME FEEDBACK WE'VE HAD FROM SOME NEIGHBORS IN THAT NEIGHBORHOOD.

ANOTHER CONVERSATION I'VE BEEN HAVING I WAS ASKED TO MEET WITH THE CONGREGATION, THE COMMITTEE OF THE CONGREGATION OF ST. ELIZABETH OF SETON CATHOLIC CHURCH ON EAST 106TH STREET. THEY HAVE ACQUIRED -- DID ACQUIRE NOW A COUPLE MONTHS AGO÷÷ -- THE ONLY HISTORIC REMAINING SCHOOL BUILDING LEFT IN THE CITY, WHICH FOR DECADES SERVED THE PRIVATE RESIDENTS, BUT NOW THEY'RE KIND OF STRUGGLING A LITTLE BIT ABOUT, OKAY, WHAT DO WE DO WITH THIS BUILDING NOW THAT WE OWN IT, BECAUSE THEY ACQUIRED THAT PROPERTY FOR A DIFFERENT REASON, BUT NOW THEY'RE LOOKING AT WHAT DO WE USE THE BUILDING FOR AND HAVE ANTI- ED INTO A CONVERSATION WITH MYSELF AND SEVERAL OF THE COMMISSIONERS ON THE HISTORIC PRESERVATION COMMISSION. FOR THOSE WHO HAVE BEEN ON COUNCIL FOR A LONGER PERIOD OF TIME, I KNOW, JEFF, YOU STAND OUT FOR ME ON THIS ONE.

THE THOMPSON RCA BUILDING OVER ON MERIDIAN.

WE'VE NOW RE- ENTERED CONVERSATIONS WITH THE CURRENT OWNERS, BUT WE TALKED ABOUT THIS BUILD BUILDING BACK YEARS AGO AND WHERE IT WAS GOING.

THEY'RE INTERESTED IN OFFICE AND HOUSING CONVERSION AND THE COMMISSION HAS MADE A FACADE GRANT TO THE OWNERS TO ADDRESS SOME ISSUES WITH IT. IN ADDITION WHERE THE CONVERSATION WENT WAS KIND OF INTERESTING BECAUSE I ASKED THEM IF THEY'D EVER EXPLORED LOOKING AT THE HISTORIC TAX CREDITS WHICH COULD COVER UP TO 20% OF THE COST OF REHABILITATION. IT'S ONLY A 31-YEAR- OLD BUILDING, SO THE QUESTION ABOUT, IS IT HISTORIC? ISN'T IT? MIGHT GO ONE WAY OR THE OTHER, BUT WE'RE ASKING THE STATE TO PROVIDE A DETERMINATION ON ITS ELIGIBILITY. IF THEY COULD, IT COULD UNLOCK THOSE CREDITS FOR THOSE DEVELOPERS, AND THAT'S SOMETHING I'M EAGER TO SEE HAPPEN BECAUSE AS A MICHAEL GRAVES DESIGNED PIECE OF ARCHITECTURE, IT'S A VERY UNIQUE PART OF THIS COMMUNITY'S HERITAGE EVEN THOUGH IT IS JUST 31 YEARS OLD.

SO WE'RE WORKING WITH THE DEVELOPERS ON THAT GOING FORWARD. WE DID DO OUR SPRING ROUND OF FACADE GRANTS. THOSE WERE APPROVED FOR EIGHT OUT OF THE TEN APPLICANTS TOTALING 49,821.13.

THEY ARE ALL FOLLOWING HISTORIC GUIDELINES OF THE COMMISSION. AND FINALLY, JUST BY

[00:15:04]

THERE ANY QUESTIONS? >> COUNCIL?

>> I HAVE A QUESTION. OR A COMMENT. SO ON THE NORTH RANGE LINE WHEN WE BROUGHT UP THIS IDEA, AND I KNOW DIRECTOR MITESKY CAME IN, I WOULD ENCOURAGE YOU TO WORK WITH OUR REDEVELOPMENT EFFORTS TO BOTH SEE HOW WE CAN PRESERVE THE CHARACTER IN THAT AREA BUT, ALSO, I KNOW THERE ARE SOME EMPTY LOTS, MAYBE SOME BUILDINGS THAT AREN'T OCCUPIED AT THE MOMENT. THERE MAY BE A WAY WE CAN INJECT LIFE IN THE AREA WHILE HAVING LOW- DENSITY HISTORIC CHARACTER PRESERVED, AND IT DOESN'T HAVE TO BE AN EITHER/OR SITUATION.

I THINK THAT COULD BE A REAL BIG WIN WITH THINGS LIKE COFFEE SHOPS, THINGS LIKE THAT, THAT ARE ADDING CHARACTER BUT ALSO, YOU KNOW, FITTING WITH THE OVERLAY.

>> YEP, WE CAN DO THAT.

>> ANY OTHER QUESTIONS OR COMMENTS?

[11.j. Finance Department Budget Update (Quarterly – April, July, October, January (for the 4th quarter of the previous year))]

>> THANK YOU.

>> MOVING ON WE HAVE OUR FINANCE DEPARTMENT QUARTERLY BUDGET UPDATE AND ZACH JACKSON AND KIRSTEN WILL PRESENT.

>> I ALMOST TIPPED MY CHAIR OVER.

DID YOU SEE THAT? ALL RIGHT.

THANK YOU, COUNCIL, FOR THE OPPORTUNITY TO PRESENT TONIGHT. WE HAVE OUR QUARTERLY BUDGET UPDATE AS WELL AS AT THE VERY END OF THAT I WANT TO GO OVER MEETINGS CALENDAR WE'VE PUT TOGETHER. I THINK YOU GUYS ALL GOT THE -- ALL THESE DOCUMENTS EMAILED OUT TO YOU ALONG WITH THERE WERE SOME QUESTIONS THAT YOU POSED LAST MEETING. BETTER DESCRIPTIONS, WANTING TO SEE SOME OF THIS DATA IN DIFFERENT FORMATS, AND SO WE SENT THAT ALONG. JUST LET ME KNOW IF YOU HAVE ANY QUESTIONS ABOUT THAT. AS WE DIVE INTO THE DATA FOR THIS LAST QUARTER, AGAIN, OUR GOAL HERE WAS TO SET UP KIND OF MONTHLY TARGETS.

AFTER WE PUT TOGETHER THE REVENUE FORECAST FOR THE ENTIRE YEAR, WHAT WOULD WE REASONABLY EXPECT TO COLLECT AND ALSO ON THE SPENDING SIDE, YOU PASS A BUDGET, WE ASK DEPARTMENTS TO ESTIMATE HOW MUCH THEY'RE GOING TO SPEND EACH MONTH AND THEN WE JUST EVALUATE THAT AT THE END OF EVERY MONTH TO SEE ARE WE RUNNING AHEAD OR RUNNING BEHIND ON SPENDING. AND SO THE REVENUE RESULTS FIRST. ESSENTIALLY WE PROJECTED RIGHT AT 76 MILLION FOR THE FIRST TWA -- TWO QUARTERS OF THE YEAR. I WILL TALK YEAR TO DATE EVEN THOUGH WE LOOK EVERY MONTH. THE ACTUAL REVENUES FOR THE FIRST TWO QUARTERS OF THE YEAR CAME IN CLOSER TO 79 THOUGH. WE'RE UP ALMOST 3 MILLION.

IT'S OUR PROPERTY TAX COLLECTIONS THAT ARE AHEAD OF TARGET RIGHT NOW, BUT THAT REALLY IS JUST A TIMING ISSUE. WE KNOW THE GRAND TOTAL THAT WE'RE GOING TO GET BUT WE DON'T ALWAYS KNOW EXACTLY WHICWHICH WE'RE GOING TO GET THAT.

WHILE WE'RE AHEAD RIGHT NOW, A LOT OF THAT WILL SMOOTH OUT AS THE YEAR PROGRESSES. AND JUST AS A REMINDER, WE'RE PROBABLY ON TRACK -- I BELIEVE WE'RE STILL ON TRACK TO COME IN RIGHT AT THAT ORIGINAL TARGET FOR THIS YEAR AT 147. 2 MILLION.

SOME ARE COMING IN HEAVIER THAN EXPECTED AND OTHERS ARE COMING IN LOWER. I STILL THINK THAT TARGET IS REASONABLE. ON THE SPENDING SIDE, RIGHT NOW WE'RE JUST TRACKING GENERAL FUND SPENDING AND MVH SPENDING.

PLANNED SPENDING FOR THE FIRST HALF OF THE YEAR, WE

[00:20:02]

LET ME SEE IF IT'S BETTER ON THIS ONE.

YEP, SORRY. ESSENTIALLY OUR PLANNED SPENDING WAS 72 MILLION, SO THAT'S AN ERROR ON THE DOCUMENT THERE. IT'S 72. 1, WHEREAS ACTUAL SPENDING WAS 69.2. SO OUR SPENDING RIGHT NOW IS 4% UNDER WHERE WE EXPECTED TO BE AT THIS POINT IN THE YEAR, OR 2. 9 MILLION UNDER.

AND THEN ON MVH WE THOUGHT WE WOULD BE AT 10. 7 AT THIS POINT IN THE YEAR.

WE'RE ACTUALLY CLOSER TO 9.6. SO RIGHT NOW WE UNDERSPENT THOSE APPROPRIATIONS BY 10. 7% OR 1. 1 MILLION. AND THEN I DIDN'T INCLUDE THIS HERE BUT IN THE PACKET YOU HAVE THE INDIVIDUAL DATA FOR EACH DEPARTMENT OR EACH REVENUE SOURCE, AND I'M HAPPY TO PULL UP THAT SHEET IF YOU HAVE ANY INDIVIDUAL QUESTIONS ON THOSE REVENUE SOURCES.

>> SO, ZAC, I KNOW WE'RE GOING TO GET INTO SOME CONVERSATION ABOUT THE BUDGET PROCESS. BEFORE THAT I WANTED TO OPEN IT UP TO COUNCIL QUESTIONS ABOUT SPENDING FOR THIS QUARTER? ANY SPECIFIC QUESTIONS? COUNCILMEMBER MINNAAR?

>> WAITING FOR MY JOKE, ZAC.

>> ME ALMOST FALLING OUT OF MY CHAIR, TIPPING IT OVER, THAT COUNTS.

>> YOU'RE OFF THE HOOK. NUMBER ONE, WITH NICK MOVING TO HIS NEW ROLE AS CHIEF OF STAFF, THE MONEY THAT WAS ALLOCATED FOR HIS DEPARTMENT, WHAT'S HAPPENING WITH THOSE FUNDS?

>> YEAH, I WOULD NEED TO DOUBLE- CHECK TO SEE IF THERE'S STILL ANY OTHER OPERATING TYPE EXPENSES POSTING THERE. THERE ARE NO LONGER ANY PAYROLL TYPE EXPENSES. WHATEVER IS NOT SPENT WILL REVERT BACK TO THE GENERAL FUND, BUT I CAN FIND OUT FOR SURE IF NICK -- STILL ECONOMIC DEVELOPMENT TYPE EXPENSES THAT MIGHT POST THIS YEAR.

>> THAT'S GREAT. I NOTICED ESPECIALLY HIS BUDGET FOR CONSULTING FEES LOOKED LIKE HE ONLY SPENT ABOUT 35, SO THAT 125 -- I JUST WAS CURIOUS ABOUT THAT. AND THEN THE OTHER QUESTION I HAD WAS ABOUT THE TIF SPENDING.

THERE WAS A TIF ANALYTIC TOOL THAT NICK USED SEVEN TIMES DURING HIS TENURE AS OUR EOC DIRECTOR.

WERE THOSE SEVEN SPECIFIC PROJECTS OR -- I DON'T KNOW IF THERE'S SOMETHING YOU CAN ANSWER SPECIFICALLY. IS THERE A TOOL THAT WE ALREADY

USE? >> YEAH, UNFORTUNATELY, I WILL HAVE TO GET BACK WITH YOU.

>> I CAN SEND YOU THOSE IN AN EMAIL IF THAT'S OKAY, IF YOU COULD FOLLOW UP WITH THAT. I'M SORRY, JUST A COUPLE MORE QUESTIONS. WHEN IT COMES TO THE MAC DEPARTMENT WE APPROVED A PART- TIME PERSON, I BELIEVE, FOR ONE OF OUR EMPLOYEES THAT WAS ON FML, AND MY UNDERSTANDING IS THAT POSITION WAS GOING TO BE ELIMINATED ONCE THAT PERSON RETURNED. ARE WE THERE?

>> JUST TO CLARIFY, I THINK YOU ADDED 17,600 FOR PART- TIME HOURS. I WOULD NEED TO DOUBLE-CHECK. I KNOW OUR PERSON WHO IS OUT ON LEAVE IS BACK, BUT I'LL FIND OUT IF THEY'RE STILL USING ANY OF THOSE PART- TIME HOURS.

>> BECAUSE MY UNDERSTANDING WAS ONCE SHE CAME BACK, THOSE HOURS WOULD BE GONE.

OKAY, GREAT, THANK YOU SO MUCH. APPRECIATE THAT.

>> COUNCILOR, QUESTIONS?

>> SORRY, NO. IT JUST LOOKS LIKE WE MIGHT HAVE ANSWER ON THAT QUESTION, SO I WANTED TO SEE IF WE COULD CLARIFY THAT.

>> HI, GOOD AFTERNOON. SO, ACTUALLY, WE HAVE THIS PERSON IN PLACE AND IT'S PARTICIPATE OF THE PREGNANT WORKERS ACT TO MAKE ACCOMMODATIONS FOR SOMEBODY THAT AFTER THEY'VE HAD A PREGNANCY AND AS THEY'RE RECOVERING, THIS IS TO HELP EVENT STAFF. IT'S A VERY PHYSICAL ROLE.

AND SO THIS ALLOWS OUR MEMBER TO HAVE SOMEBODY TO ASSIST HER IN LIFTING THINGS WHEN SHE'S AT DIFFERENT EVENTS AS WELL AS GIVING HER TIME WHEN SHE NEEDS BREAKS TO DO CERTAIN THINGS WHILE SHE'S HERE IN THE OFFICE. SO IT JUST GIVES US THAT ADDITIONAL COVERAGE.

>> AND HOW LONG IS THAT COVERAGE GOING TO BE?

>> UNTIL THE END OF THE YEAR. I THINK TECHNICALLY IT'S FOR A

[00:25:06]

>> JUST TO CLARIFY, YOU'RE NOT HAVING AN EXTRA EMPLOYEE JUST TO LIFT THINGS?

>> WELL --

>> I DIDN'T WANT IT TO COME OFF --

>> NO. I MEAN, IT IS A PHYSICAL JOB THAT, YOU KNOW, IS A LITTLE BIT DIFFERENT THAN RETURNING BACKBACK LIKE AN OFFICE JOB, RIGHT? SOMEBODY THAT'S SITTING BEHIND A DESK IS GOING TO HAVE A LOT LESS PHYSICAL DEMANDS PLACED UPON THEIR BODY THAN SOMEBODY THAT'S ON THE EVENTS STAFF, SO IT'S JUST FOR THOSE ASSISTANTS IN THIS TIME PERIOD WE ARE LEGALLY OBLIGATED TO BE RESPONSIBLE FOR. AND WE HAVE IT UP TO 20 HOURS. IT'S NOT NECESSARILY WE HAVE TO HAVE IT FOR THE ENTIRE 20 HOURS, AND JUST AS OUR ONE INDIVIDUAL WAS NOT HERE FOR -- SHE HAD TIME OFF, AND WE ALSO TOOK THE TIME OFF FOR HER PERSON THAT WAS THERE TO ASSIST.

>> ZAC, YOU MENTIONED -- COUNCILOR LOCKE, BEFORE I GO.

>> UNDER SPENDING, JUST TO CLARIFY, IT COULD BE BUDGETING MORE THAN WE NEED OR DID WE MAKE CUTS ANTICIPATING KIND OF THE BUDGET SITUATION IN THE FUTURE?

>> IT'S A LITTLE BIT OF BOTH. TO AN EXTENT PART OF IT IS TIMING FROM THE STANDPOINT OF AS WE STARTED TO GET A BETTER IDEA OF WHAT THE GENERAL ASSEMBLY WAS GOING TO PASS THIS YEAR, WE PAUSED SOME SPENDING JUST TO SEE HOW THINGS WOULD SHAKE OUT. SOME OF THOSE THINGS WE PROBABLY WON'T PURCHASE NOW. OTHERS ARE -- WE'RE GOING TO PROCEED. IT'S JUST LATER THAN EXPECTED.

I THINK WE'RE ON TRACK TO UNDERSPEND IN TOTAL OUR GENERAL FUND IN THE BALLPARK OF $3 BILLION THIS YEAR. LAST YEAR WE UNDERSPENT BY, I THINK IT WAS $6 MILLION TO $7 MILLION. OUR ZERO- BASED APPROACH, WE BUDGETED TIGHTER, SO I THINK WE'LL HAVE $3 MILLION UNDERSPEND, LEFT OVER WHEN IT'S ALL SAID AND DONE THIS YEAR.

>> COUNCILOR LOCKE?

>> I APPRECIATE THE PROCESS HERE AND THAT YOU TAKE A LOOK AT IT KNOWING THAT YOU'RE GOING TO SEND IT TO US TO ASK QUESTIONS. THAT'S A GOOD UTILIZATION OF THE BRAIN POWER BUT WITH THIS BEING THE SECOND AS YOU LOOKED AT IT AND ARE GOING THROUGH IT KNOWING THAT WE'RE LOOKING AT A BUDGET THAT WOULD BE TIGHTER, ANYTHING THAT STOOD OUT TO YOU IN THESE NUMBERS THAT IS WORTHWHILE OBJECTIVELY AS WE GET INTO THE BUDGET CYCLE? ANYTHING THAT SURPRISED YOU OR THAT YOU FOUND MERIT IN AS YOU WENT THROUGH THE PROCESS OF KIND OF PREPARING FOR TONIGHT THAT GAVE YOU OBJECT THE BUDGET SIDE AND THEN THE FINANCIAL SIDE MORE INSIGHT INTO HOW WE CAN DO A BETTER JOB WITH OUR BOOKS?

>> YEAH, I THINK OVERALL I WOULD SAY THAT WE ARE BUDGETING KIND OF AT -- I DON'T WANT TO SAY AT THE MAX, BUT WHEN WE BUDGET, WE BUDGET WITH THE ASSUMPTION THAT FOR A GIVEN DEPARTMENT, EVERY SINGLE POSITION WILL BE FILLED THERE ALL YEAR LONG. AND, YOU KNOW, WHEN YOU LOOK AT SOME OF OUR BIGGER DEPARTMENTS LIKE POLICE AND FIRE, THERE ARE SOME -- THE TIMING OF RECRUITING CLASSES, THINGS LIKE THAT THAT MATTER. AS WE LOOK AT SOME DEPARTMENTS LIKE THOSE NEXT YEAR, I THINK WE CAN BE A LITTLE BIT MORE STRATEGIC AND KIND OF LINE UP, OKAY, YEAH, I KNOW YOU'RE GOING TO FILL SOME POSITIONS NEXT YEAR, BUT WHAT'S THE TIMING OF THAT RECRUITING CLASS? IF IT'S, HYPOTHETICALLY, JULY, WE DON'T NECESSARILY NEED TO BUDGET FOR SOME VACANT POSITIONS TO SIT THERE FOR SIX MONTHS. SO THAT'S SOME OF WHAT YOU'RE SEEING IN THE UNDERSPEND, BUT OVERALL A LOT OF IT IS JUST ANY DIFFERENCES WE'RE SEEING I THINK ARE LARGELY DUE TO WHERE WE'VE TEMPORARILY PAUSED SPENDING. NOW IT'S SEEING WHAT WILL STILL POST AND WHAT IS TRUE SAVINGS THAT ARE GOING TO HIT THE BOOKS.

>> AND I'M WONDERING FROM THIS YEAR'S PROJECTS, WE CREATE ADD BUDGET IN A DIFFERENT WAY. IN THEORY ZERO BASE TIES US CLOSER TO THE ACTUAL SPEND, OBVIOUSLY THEORY, BUT WONDERING IF THAT'S METING ITSELF OUT QUARTER TO QUARTER, MONTH TO MONTH FROM LAST YEAR'S BUDGET ACTUAL TO THIS YEAR'S, JUST IF THERE'S ANY KIND OF -- OBVIOUSLY WITH THE CHANGE IN SPENDING AND THE PAUSE OF CERTAIN THINGS, THAT MAY NOT BE AS CLOSE AS IT COULD HAVE BEEN, BUT ARE YOU SEEING A DIFFERENTIAL THERE

[00:30:01]

>> IT'S BEEN GOOD DATA AS WE'RE STARTING THESE BUDGET CONVERSATIONS. WE HAD A DEADLINE OF JULY 1 ST FOR DEPARTMENTS TO SUBMIT THEIRTHEIR TO OUR DEPARTMENT, AND KIRSTEN HAS BEEN GOING THROUGH ALL OF THOSE, ARE ALL THE FORMULAS RIGHT? DO WE UNDERSTAND EXACTLY WHAT THOSE REQUESTS ARE? BUT NOW AS WE'RE MEETING WITH DEPARTMENTS, SEEING THE SPENDING THIS YEAR YEAR TO DATE AS WELL AS LAST YEAR'S SPENDING, ONE THING -- MAYBE IT WASN'T VERY OBVIOUS LAST -- WITH THE LAST BUDGET AND TRANSITIONING TO A NEW WAY OF BUDGETING THIS YEAR, THERE WERE SOME SPECIFIC LINES IN DEPARTMENTS WHERE HYPOTHETICALLY THE OLD APPROPRIATION FOR THAT LINE WAS 5 GRAND BUT THEN IN THIS BUDGET IT WAS 10 GRAND AND IT LOOKED LIKE, WHY DID THAT JUMP BY 100%? WELL, BECAUSE SPENDING WAS ALREADY OVER THAT 5 GRAND IN THE PRIOR YEAR.

THE BUDGETS HAD NEVER BEEN TRUED UP ON AN ITEM-BY- ITEM BASIS.

THAT'S WHAT WE'RE SEEING NOW IS THE FURTHER WE GET FROM LIKE THE '24 BUDGET, THE LINE ITEMS MATCHING UP A LITTLE BIT BETTER WITH THE ACTUAL SPENDING.

>> COUNCILOR GREEN?

>> GOING BACK TO TRY TO PROJECT THE COST OF PERSONNEL AND WHAT YOU MENTIONED. EVEN THOUGH WE'VE GONE TO A NEW BUDGETING PROCESS, THERE MIGHT BE HISTORICAL DATA COMING UP WITH A VACANCY CREDIT AND WHETHER IT'S BY DEPARTMENT OR OVERALL SHAVING 5% OR WHATEVER IT IS TO SAVE SOME OF THE COST AND GET A LITTLE MORE ACCURATE FIGURE ON PERSONNEL COST.

>> LARGELY WE DO NOT HAVE A LOT OF TURNOVER AT THE CITY.

I MEAN, YOUR CURRENT EMPLOYER, MY FORMER, YOU COULD COUNT ON A LOT OF DEPARTMENTS HAVING 10% TURNOVER EVERY YEAR, AND IT JUST DOES NOT EXIST AT THAT LEVEL HERE. THERE'S RETIREMENTS.

I THINK WE GET HIT A LOT MORE BY RETIREMENTS AS OPPOSED TO PEOPLE JUST -- ATTRITION.

>> COUNCILOR?

>> ZAC, THANK YOU FOR DOING THIS.

I APPRECIATE IT. IT KEEPS EVERYONE INFORMED WHERE WE ARE. I AM GOING TO APOLOGIZE FIRST IF WHAT I'M ASKING FOR IS ALREADY IN HERE, BUT IT WAS NOT OBVIOUS TO ME.

>> OKAY.

>> WHEN I'M LOOKING AT HOW DEPARTMENTS ARE DOING AND WHERE THEY STAND IN THE BUDGET, AND YOU DID JUST ADDRESS IT NOW, BUT WHAT RUNS THROUGH MY MIND IS HEAD COUNT, AND WHAT SPOTS ARE VACANT, WHAT SPOTS WE ARE UNABLE TO FILL, AND DID I MISS IS THERE A RUNNING TOTAL OF HEAD COUNT IN HERE SOMEWHERE?

>> THERE IS NOT ONE IN HERE.

>> THAT'S ALL I NEED TO HEAR.

>> BUT, ONE, I DO GET THAT NUMBER ON A MONTHLY BASIS AND WE DO PUT IT ON THE TRANSPARENCY PORTAL EVERY MONTH AS WELL.

>> OKAY, GREAT. WHEN I'M LOOKING AT THIS INFORMATION, I'M LOOKING BY DEPARTMENT. I WAS CURIOUS HOW MANY POSITIONS MIGHT BE UNFILLED, YOU KNOW, IF SO -- I JUST DON'T HAVE ANY IDEA.

SO I KNOW POLICE AND FIRE HAVE MORE THAN ANYONE ELSE PROBABLY, BUT I THINK, YOU KNOW, WE NOW DON'T HAVE A CHIEF INFRASTRUCTURE OFFICER, THAT KIND OF THING.

I'M CURIOUS, IS THERE ANY WAY THAT COULD BE WEAVED INTO THIS

REPORT? >> WE CAN TRY IT.

I'LL SAY, ODDLY ENOUGH, AND THIS WON'T MAKE MUCH SENSE, WE DON'T HAVE POSITIONS IN THE CITY. WE HAVE TITLES AND WE HAVE THE MAXIMUM PAY FOR THAT, BUT IN TERMS OF THERE'S NOTHING OUT THERE THAT SAYS THIS IS THE NUMBER OF PATROL OFFICERS OR THIS IS THE NUMBER OF FIREFIGHTERS OR, FRANKLY, EVEN THIS IS THE NUMBER OF CFOS. THERE'S A TITLE AND A PAY, AND SO --

>> WELL, I APPRECIATE WHAT YOU'RE SAYING.

IF I'M GOING TO LOOK AT A DEPARTMENT THAT IS UNDERSPENT BY 50%, I HAVEHAVE -- I WOULD LIKE TO KNOW IF THERE'S A PERSONNEL COMPONENT TO THAT.

I DON'T REALLY CARE HOW YOU DEFINE IT, BUT THAT'S WHAT I WAS TRYING TO FIGURE OUT, OKAY, WELL, WHAT'S DRIVING A 50% UNDERSPEND IN ONE DEPARTMENT?

>> COULD YOU DO THAT BY FTES? THIS DEPARTMENT NORMALLY

[00:35:07]

>> WE CAN GET THERE. IT'S MORE OF AN ART THAN IT IS A SCIENCE.

>> YEAH.

>> THERE IS NO SUCH THING AS A VACANT POSITION IN OUR CITY BECAUSE WE JUST DON'T TRACK POSITIONS. THERE IS NO -- BUT I GET YOUR POINT AND I CAN GIVE YOU THE EQUIVALENT OF -- WE FUNDED TEN PEOPLE FOR THAT DEPARTMENT BUT THERE'S ONLY NINE THERE CURRENTLY. I CAN GIVE YOU THAT.

>> WE'RE GOING TO GET INTO THE BUDGET PROCESS.

YOU KNOW, YOU TELL US THIS FOR HOW MANY PEOPLE AND THIS IS HOW MUCH MONEY.

IS THERE ANYTHING FROM A COUNCIL PERSPECTIVE WE HAVE ENOUGH MONEY TO PAY FOR TEN PEOPLE, FOR YOU TO TURN AROUND AND SAY, YOU KNOW WHAT, WE'RE GOING TO TAKE THAT SAME POT OF MONEY AND WE'RE GOING TO HIRE FIVE PEOPLE AT DOUBLE THE SALARY.

WE'RE GOING TO PUT UP A DIFFERENT POSITION, A DIFFERENT GRADE. COUNCIL DOESN'T HAVE ANY --

>> WE'RE CONSTRAINED BY THE SALARY ORDINANCE AND ALSO --

>> THE SALARY DOESN'T SAY HOW MANY OF EACH POSITION, THOUGH.

>> IT DOES NOT. BASED UPON OUR CALL THIS MORNING, WE'RE TRYING TO REALLY IMPROVE OUR OVERALL CLASSIFICATION SCHEME THAT WE HAVE FOR EMPLOYEES AND GETTING AWAY FROM THE -- SOME OF THE WILLY-NILLY TYPE OF CHANGES OVER THE YEARS.

WHAT YOU'RE HYPOTHESIZING, YEAH. COULD IT? SURE. BUT IN REALITY, OUR HR DEPARTMENT I WOULD PUSH BACK ON SOME OF THOSE THINGS.

THIS HYPOTHETICAL WORK IS A GRADE SEVEN ALL DAY.

THAT'S JUST THE LIMIT OF THE COMPLEXITY OF IT, THE SKILLSET THAT IS REQUIRED FOR IT.

NOW WE'RE GOING TO TURN IT INTO A GRADE 14 TO PAY PEOPLE MORE.

IT SIMPLY WOULD NOT CLASSIFY TO THAT HIGH OF A DEGREE.

>> I'M NOT -- THERE'S NO GOTCHA HERE. I KNOW THERE ARE THREE POSITIONS THAT I CAN THINK OF RIGHT NOW THERE WAS A HUMAN BEING IN THAT. I KNOW WE DON'T HAVE POSITIONS BUT IN THAT TITLE --

>> THEY WERE FUNDED.

>> -- 60 DAYS AGO, THEY'RE NO LONGER THERE TODAY.

THAT'S WHAT I, FOR REFERENCE, AND THERE COULD BE FOUR MORE I DON'T KNOW ABOUT.

IT'S ALL I'M TRYING TO DO.

>> COUNCILOR GREEN?

>> FOR THE BUDGET PROCESS WE'RE PROBABLY GOING TO WANT A HEAD COUNT DEPARTMENT BY DEPARTMENT.

>> IT WILL BE IN THE PRESENTATION.

>> COUNCILOR LOCKE?

>> I FOUND ANOTHER TRANSPARENCY PORTAL.

IT'S THREE TABS IN, IF YOU GO TO THE TOP AND FIND TRENDS, SCOOTCH ON DOWN. THE TOTAL CITYWIDE HEAD COUNSELED IS THE ONLY ONE THAT DOESN'T HAVE THE CHART UNDERNEATH IT.

YOU CAN AGGREGATE THEM THROUGH THE OTHERS BUT WONDERING IF WE COULD WORK WITH A VENDOR TO GET THAT ADDED, THAT WOULD BE A GREAT PLACE TO STORE THAT INFO.

THANK YOU. TO YOUR POINT, COUNCILOR WORRELL, THE LINE GRAPH IS SHORTER NOW THAN IT WAS IN APRIL.

>> ZAC, DO WE HAVE ANY IDEA -- WE'RE PROJECTED TO HAVE ABOUT $3 MILLION UNSPENT IN THE GENERAL FUND AT THE END OF THE YEAR. I TRIED TO DO A QUICK SEARCH TO SEE÷÷SEE THAT WOULD COMPARE TO PAST YEARS. I WASN'T SUCCESSFUL BECAUSE THE PAST ADMINISTRATION WHEN THEY PUT OUT THE RELEASES THEY PUT ALL THE FUNDS, ANY KIND OF RESERVE ACCOUNT, SO IT LOOKED LIKE THERE WAS $85 MILLION.

SO I COULDN'T GET IT BROKEN DOWN BY GENERAL FUND.

MAYBE COUNCILOR GREEN OR WORRELL, DOES $3 MILLION SOUND AROUND WHERE WE NORMALLY WERE? HOW DOES THAT COMPARE TO PAST YEARS WHERE UNSPENT DOLLARS AT THE END OF THE GENERAL FUND?

>> WELL, I USED TO GET -- I USED TO GET A COPY OF THE CASH FLOW REPORT, THE PNL.

I DON'T SEE THAT ANYMORE. I THINK THREE OR FOUR YEARS AGO $17 MILLION WOULD BE MORE THE NUMBER, BUT IN THE CASH -- AT THE END, AND THAT COULD INCLUDE SOME OF THE OTHERS, BUT IN THE CASH FLOW REPORT IT WOULD BE MORE LIKE IN THE 6 OR 7, THAT KIND OF RANGE.

I THINK YOU'RE DOING GREAT IF WE DID ZERO- BASED BUDGETING.

>> WHAT I'M SHOWING UP ON THE SCREEN THE TWO HIGHLIGHTEDHIGHLIGHTED THERE, THEY'RE PRESENTED AS NEGATIVES BUT ESSENTIALLY THAT'S THE AMOUNT OF THE GENERAL FUND APPROPRIATIONS FOR THE LAST TWO YEARS THAT WE UNDERSPENT.

SO IN 2023 WE UNDERSPENT THE APPROPRIATIONS BY 6. 2 MILLION AND LAST YEAR WE UNDERSPENT BY 7.2 MILLION.

>> ANY OTHER QUESTIONS ON THE EXPENSES BEFORE WE MOVE ON TO REVENUE? ALL RIGHT.

[00:40:02]

>> I'VE ALREADY TALKED ABOUT REVENUE, SO --

>> I MEANT THE BUDGET PROCESS THAT WE'RE LOOKING AT. COUNCILOR TAYLOR, BEFORE WE MOVE ON REAL QUICK.

>> ONE BIG GLARING THING TO ME WAS THE UNDERPAYMENT OF SUPPLEMENTAL -- WHY WAS -- WHY WAS THAT -- OBVIOUSLY WE'VE ALREADY RECEIVED OUR COLLECTION FOR THE YEAR, AND WE PROJECTED 12. 2 BUT ONLY RECEIVED 10.

4, AND THAT'S A LITTLE SHOCK TO THE

SYSTEM. >> YEAH.

AND I'M FAIRLY CONFIDENT THAT WE WILL MAKE THAT UP IN OTHER AREAS THIS YEAR.

FOR EXAMPLE, OUR INTEREST EARNINGS ARE, I THINK, GOING TO BE TWICE WHAT WE EXPECTED THIS YEAR. THE STATE COLLECTS THE DOLLARS, DOES THOSE DISTRIBUTIONS.

THE LAST THREE MONTHS OF LAST YEAR WERE UNCHARACTERISTICALLY LOW COMPARED TO THE RECEIPTS FOR THE FIRST NINE MONTHS OF THE YEAR.

AND SO KIND OF AT THE TIME WE WERE BUILDING THE FORECAST FOR THIS YEAR BASE IT ON THE FIRST NINE MONTHS BUT WITH THE 10TH, 11TH AND 12TH MONTH CAME IN LOWER, AND THAT'S WHAT OUR INFLUENCES ARE SUPPLEMENTAL

PAYMENT. >> THANK YOU, SIR. MAKES SENSE.

>> YOU'RE AWARE THE STATE DOES A HOLDBACK SO THAT THEY CAN KIND OF MAKE SURE THEY HAVE ENOUGH DOLLARS TO DISTRIBUTE. WHEN THAT REACHES 15% OR 25% OF THE ANNUAL AMOUNT, ANYTHING IN EXCESS THEY KICK THAT OUT TO THE SUPPLEMENTAL DISTRIBUTION.

>> COUNCILOR LOCKE?

>> ONE FOLLOW- UP AND THIS MIGHT BE FOR CITY LEGAL BUT OTHER DEPARTMENTS IF WE'RE GIVING PREGNANCY ACCOMMODATIONS TO ONE DEPARTMENT ARE WE ENSURING WE'RE DOING THE SAME FOR OTHERS AS WELL? I JUST WANT TO VERIFY THAT WE'RE FOLLOWING THAT PROCESS ACROSS THE BOARD IF WE NEED TO BE.

>> AND I CAN CHIME IN FROM THE HR PERSPECTIVE, WE ARE INTENTIONAL ANYTHING WE DO, WE'RE CAREFUL ABOUT SETTING PRECEDENTS AND REALIZING WHATEVER WE OFFER TO ONE EMPLOYEE, THAT'S HOW WE'LL TREAT

>> ALL RIGHT. ZAC WILL TALK TO US ABOUT YOUR PLAN FOR THE BUDGET PROCESS GOING FORWARD.

>> YEAH, AND HAPPY TO -- I'LL SEND THIS OUT ONCE WE'RE DONE HERE TALKING THROUGH IT. SO THIS IS --

>> CAN I FRAME IT A LITTLE BIT --

>> PLEASE.

>> I ADVOCATED FOR A LOT OF THESE CHANGES AFTER LAST YEAR'S BUDGET PROCESS. AND LET ME GIVE YOU AN OVERVIEW AS TO WHY ADAM AND I AND ZAC MET AND ARE MAKING THIS RECOMMENDATION.

ONE IS IT GETS US MORE DETAIL EARLIER ON IN THE PROCESS.

IT ENSURES INSTEAD OF THE THREE OF US GOING TO MEET WITH A DEPARTMENT AND NOT HEARING THAT PRESENTATION THAT WE'RE ALL HEARING -- WE'RE ALL GETTING THE SAME INFORMATION AT THE SAME TIME AND ALL SEEING THE SAME PRESENTATION FROM DEPARTMENTS AT THE SAME TIME AS MUCH AS POSSIBLE. AND THEN IT ALSO ADDS EXTRA MEANING TO THE PROCESS SO WE ENSURE WE HAVE SUFFICIENT TIME AND ACTUAL COUNCIL MEETINGS AND HAVE ALL THE DATA NEEDED THAT BY THE TIME WE GET TO THE LAST TWO COUNCIL MEETINGS IN OCTOBER WHEN WE'RE REQUIRED TO APPROVE AND SUBMIT OUR BUDGET TO THETHE BY THE DEADLINE, RETROACTIVELY GOES BACK TO THE PREVIOUS YEAR'S BUDGET, THIS PROVIDES SIGNIFICANT MORE TIME, MEETINGS AND INFORMATION THROUGHOUT THE BUDGET PROCESS. SO I JUST WANTED TO MAKE SURE EVERYBODY UNDERSTOOD WHY -- UNDERSTANDS WHY WE SORT OF WORK THROUGH THIS PROCESS. AND ZAC HAS COMMITTED DURING STEP ONE HE'LL GO OVER THAT YOU'LL BE PROVIDED MORE UNDERLYING DETAIL THAT FEEDS EACH GENERAL LEDGER ACCOUNT OR WHAT IS THE OFFICIAL TERM WE WANT TO CALL IT NOW? WE CALL IT GENERAL LEDGER AND THE PUBLIC.

>> WELL, PROGRAMS AND LINE ITEMS.

>> PROGRAMS AND LINE ITEMS. EACH INDIVIDUAL PROGRAM AND LINE ITEM, A MISCELLANEOUS BUDGET LINE ITEM YOU'LL HAVE MORE DETAIL AND WON'T HAVE TO WAIT UNTIL OUR OCTOBER MEETINGS OR BUDGET WORKSHOPS TO ASK FOR THAT INFORMATION.

>> BEFORE WE OPEN IT UP TO DISCUSSION ABOUT THIS, DID YOU WANT TO GO THROUGH AND MAYBE TALK ABOUT WHAT WILL HAPPEN AT EACH OF THESE MEETINGS FOR

[00:45:02]

>> YEP. SO, LIKE LAST YEAR, MY INTENTION IS TO SEND OUT WE CALL IT THE BUDGET BILL, THE BUDGET REPORT. THE STATUTE IS THE REPORT OF BUDGET ESTIMATES. I'LL SEND YOU OUR PROPOSED BUDGETING AND THE SUPPORTING INFORMATION BY EMAIL ON LABOR DAY AND THEN AFTER KIND OF THAT IS SITTING OUT THERE FOR A WEEK AND DIGESTING AND CONVERSATIONS ABOUT IT, THE MAYOR AND I WILL PRESENT TO COUNCIL ESSENTIALLY THE SAME INFORMATION I SENT OUT AS AN EMAIL.

THE REVENUE ESTIMATES, ALL THOSE THINGS, FUND BALANCES, AND THEN WE HAVE THAT SET FROM 9:00 TO 11:00 AND THEN JUMP FORWARD ANOTHER WEEK, AND SO NOW WE'RE TWO WEEKS AFTER I SENT THE BUDGET OUT, THE REPORT OF ESTIMATES OUT, WE'VE GOT TWO DAYS OF BUDGET WORKSHOPS 9:00 TO 3:00 ON SEPTEMBER 15TH AND SEPTEMBER 16TH. AND THEN ONE OF THOSE NEW DAYS COUNCILOR TAYLOR WAS MENTIONING IS THIS SEPTEMBER 23RD DAY, THE GOAL THERE IS AFTER WE'VE HEARD FEEDBACK THAT YOU'VE GIVEN US WHETHER IT WAS THE HIGH LEVEL THAT THE MAYOR AND I PRESENTED OR THE DEPARTMENT DEPARTMENT BUDGETS, HERE'S HOW WE'VE MADE SOME CHANGES.

WE'VE ACCOMMODATED YOUR FEEDBACK AND PROVIDING YOU WITH AN UPDATED REPORT OF BUDGET ESTIMATES, AND THEN JUST THE OTHER TWO, NOW THE OFFICIAL COUNCIL MEETINGS IN TERMS OF THE FIRST READING. I DID LAYER INTO HERE THE -- I THINK THE BUDGET GOES TO FINANCE COMMITTEE AS WELL AS THE COMMITTEE OF THE WHOLE, BUT ESSENTIALLY GOT THE 2ND OCTOBER MEETING AS A PASSAGE OF THE BUDGET AND THE TAX LEVY ORDINANCE.

>> AND TO GO BACK, WE'RE GOING TO GET REPORTS SENT TO US EARLIER, A PRELIMINARY MEETING BEFORE THE WORKSHOPS THAT WE DIDN'T HAVE BEFORE, AND THE REAL KEY, I THINK, IS THIS SEPTEMBER 23RD MEETING WHERE, IN THE PAST, AFTER THE BUDGET WORKSHOPS WHEN COUNCILORS MAY HAVE MADE A SUGGESTION, THOSE WERE DONE AT THE SECOND COUNCIL MEETING.

THAT WENT UNTIL 11:00 P.M. THAT NIGHT.

IT WAS SOMETHING LATE. IT WAS A LONG MEETING.

NOW WE'LL HAVE IT EARLIER AND IN PUBLIC. ONE THING THAT IS MISSING WE MENTIONED IN THE PAST, BECAUSE WE DIDN'T HAVE AL THESE MEETINGS, COUNCILORS WOULD KIND OF SPLIT UP AND TWO WOULD MEET WITH THE DEPARTMENT, KIND OF GET AN OVERVIEW OF THE BUDGET, AND THEN THEY WERE SUPPOSED TO KIND OF COMMUNICATE WITH EACH OTHER. THE FEEDBACK I HEARD THAT IT WASN'T WORKING PERFECTLY. WEREN'T ASSIGNED TO THAT DEPARTMENT WANTED TO LEARN ABOUT IT AND THEN WE HAD TO FIGURE THAT OUT AND THEN IF THEY WEREN'T SHARING WHAT THEY LEARNED IN THAT MEETING WITH THE REST OF THE COUNCIL, THEN SOME PEOPLE WERE KIND OF HEARING ABOUT THINGS FOR THE FIRST TIME DURING THE WORKSHOPS. NOW RECENTLY I DID HEAR FROM SOME COUNCILORS THEY WANTED TO HAVE MEETINGS IN ADDITION TO THIS.

DO YOU HAVE ANY THOUGHTS ON HOW TO ACCOMMODATE THAT?

>> I WOULD SAY IF THAT'S YOUR GOAL TO MEET WITH DEPARTMENTS, I WOULD JUST ASK THAT -- WAIT UNTIL AFTER SEPTEMBER 1ST. I FIGURE WE'LL BE DONE ARRANGING ALL THE PIECES AND GETTING THEM TO FIT TOGETHER WITHIN OUR AVAILABLE REVENUES, PROBABLY, YOU KNOW, SOMEWHERE AROUND THE 28TH OR 29TH OF AUGUST AND I'LL SPEND THE NEXT 48 HOURS GENERATING REPORTS. AFTER SEPTEMBER 1ST AND THE NEXT TWO, TWO AND A HALF WEEKS --

>> AND WE'LL TRY TO BE RESPECTFUL BUT IF A COUNCILOR SAYS I WANT TO MEET WITH THE MAC DEPARTMENT AND MEET WITH THEM, THEY WON'T BE DENIED? THEY'LL GET THE OKAY FROM YOU AND THE MAYOR TO MEET WITH THEM?

>> YEP.

>> OKAY. MADAM MAYOR?

>> I WOULD JUST ASK WE DON'T HAVE NINE INDIVIDUAL MEETINGS WITH DEPARTMENT HEADS. PERHAPS EVEN CONSIDERING WAITING UNTIL AFTER THE 15TH AND 16TH WHEN YOU'VE HEARD YOU'VE GOTTEN THE DATA, YOU'VE REVIEWED THE BUDGET, THE PAGES AND PAGES OF INFORMATION WE GIVE YOU, YOU GET TWO DAYS OF HEARINGS, MAYBE WAIT UNTIL A COUPLE WEEKS LATER TO HAVE THE MEETINGS FOR DEPARTMENT HEADS FOR CLARIFICATION AT THAT POINT.

>> AND THAT'S WHAT I'LL OPEN UP TO HEAR. IN THE PAST WE STRUCTURED IT, WE ASSIGNED PEOPLE AND YOU WENT AND HAD THE TIMES.

WOULD YOU PREFER ME NOT TO ASSIGN PEOPLE AND THEN THOSE WHO WISH TO HAVE MEETINGS CAN DO IT ON THEIRTHEIR AND

[00:50:03]

>> I THINK, TO YOUR POINT, WHEN WE WERE TALKING ABOUT THE TWO BY TWOS, PART OF THE PROBLEM WAS THE DISCONNECT WITH ALL THE NEW COUNCILORS AND NOT UNDERSTANDING THE ACTUAL PROGRAMMING OFOF MEETINGS. I MEAN, I FOUND THEM VALUABLE, THE TIME THAT I SPENT WITH THE PEOPLE, THE DEPARTMENT HEADS I SPENT TIME WITH. I'M NOT OPPOSED TO CONTINUING ON THE TWO BY TWOS IF THAT'S WHAT THE REST OF THE COUNCIL WANTED TO DO.

THIS TIME AROUND WE HAVE MORE EXPERIENCE.

THE NEW COUNCILORS HAVE MORE EXPERIENCE AND UNDERSTAND WHAT IT IS WE'RE REALLY SUPPOSED TO BE DOING.

>> COUNCILOR TAYLOR?

>> MY PROBLEM WITH IT WAS THAT INFORMATION WASN'T REPORTED BACK TO ME, AND I DIDN'T HAVE THE BENEFIT OF SPEAKING TO THOSE DEPARTMENT HEADS, SO A BUDGET WAS BROUGHT TO US AT THE WORKSHOP. THE BUDGETS WAS SENT OUT.

I STARTED DOING SOME MATH, AND I SEE A MAJOR INCREASE IN FTES AND PERSONAL SERVICES COSTS BUT THAT WAS NEVER EXPLAINED TO ME BY THE PEOPLE WHO MET WITH THAT DEPARTMENT, AND THAT WAS A CHALLENGE FOR ME.

AND I DO ENJOY, OBVIOUSLY, MEETING WITH DEPARTMENT HEADS AND TALKING NUMBERS WITH THEM. I OBVIOUSLY ENJOY THAT.

BUT I FELT LIKE I MISSED OUT, WASN'T ABLE TO HAVE A PART OF ANY OF THOSE OTHER CONVERSATIONS AND IT WASN'T ARTICULATED TO ME. SO JUST TRYING TO FIND A BETTER MOUSETRAP.

>> COUNCILOR WORRELL?

>> I APPRECIATE THE TIME YOU PUT INTO THIS COUNCILOR TAYLOR AND, ZAC, YOUR OPENNESS. TO DO THE TWO BY TWOS IS A WASTE OF TIME, BUT I WOULD SAY, FOR ME, IF I HAVE ALL OF THE INFORMATION ON WHOEVER IS RUNNING THAT MACHINE OVER THERE -- OKAY, SEPTEMBER 1ST.

>> SORRY. I WAS CLEANING OUT MY SPREAD

SHEET. >> PERFECTIONIST, ARE YOU? THAT'S GOOD. BUT SEPTEMBER 1ST, SO I WOULD HAVE THE INFORMATION, BUT I WOULD THINK -- I WOULD BE MORE COMFORTABLE ASKING QUESTIONS THAT ARE MAYBE JUST A HAIR UNCOMFORTABLE IN PRIVATE GIVING THE DEPARTMENT HEAD AN OPPORTUNITY TO EXPLAIN OR GO INTO ALL THE DETAIL ABOUT WHY THIS RATHER THAN DOING IT HERE IN OPEN SESSION BECAUSE I THINK JUST IN FAIRNESS THAT'S HOW WE ALWAYS TRY AND DO THINGS IS ASK YOUR QUESTIONS AHEAD OF TIME SO NO ONE IS SURPRISED.

SO THIS WHOLE THING WE JUST HEARD ABOUT FROM MAC I WOULD HAVE BEEN AFRAID TO ASK THAT QUESTION, BUT WHAT IS GOING ON WITH THE PERSON.

I JUST WOULD THINK IT'S MORE RESPECTFUL TO DO IT, IF YOU HAVE AN ISSUE, YOU HAVE A QUESTION, WOULD BE MORE RESPECTFUL TO SET UP AN APPOINTMENT BEFORE THE PUBLIC HEARINGS ON THE 15TH AND 16TH, SO EITHER YOU BRING IT UP OR YOU'VE GOTTEN YOUR QUESTION ANSWERED AND IT'S NOT IMPORTANT.

THE OTHER THING THAT I WANTED TO ASK WAS REALLY CRITICAL TO ME, MAYOR FINKAM, COUNCILOR GREEN PROBABLY REMEMBERS, WE HAD DOCUMENTS THAT I HAVE BEEN SOMEWHAT MISSING BECAUSE TO BE ABLE TO SEE THE ACTUAL -- AND I KNOW IT CHANGED WITH ZERO- BASED BUDGETING -- BUT TO BE ABLE TO SEE THE CHANGE OF ONE YEAR'S LINE ITEM TO THE NEXT YEAR WITH AN EXPLANATION.

I REALLY DID MISS THAT. SO TO COUNCILOR TAYLOR'S POINT ABOUT THIS UNDERLYING INFORMATION, NOW IF YOU'RE SPENDING ME WHOLE NOTEBOOKS OF IT, THAT'S GOING TO BE DIFFICULT, BUT IT WAS PRETTY SUCCINCT TO BE ABLE TO DRILL IN AND GO, WHY THE HECK DID THIS GO UP 12% AND TO FIND THE ANSWER VERY QUICKLY. SO I'M GOING TO ADVOCATE FOR

THAT. >> WELL, THE SEPTEMBER 1ST THING, WHEN YOU GET IT SENT OUT, IT WILL HAVE THE CONTACT INFORMATION FOR EACH DEPARTMENT.

SO WHAT I'M GOING TO SUGGEST, IF THAT'S OKAY, I'M NOT GOING TO ASSIGN, BUT, ZAC, COULD YOU LET THE DEPARTMENT HEADS BE PREPARED THEY MAY GET COUNCILORS WHO ASK FOR INDIVIDUAL MEETINGS IN ADDITION TO THIS? TO THE MAYOR'S POINT I WOULD SAY PLEASE BE RESPECTFUL AND NOT HAVE THEM HAVE NINE INDIVIDUAL MEETINGS.

IF YOU CAN TEAM UP WITH ANOTHER COUNCILOR, PLEASE DO SO.

AND PLEASE BE RESPECTFUL OF THEIR TIME.

I WON'T CONTROL THE PROCESS. I'LL LET EVERYONE DECIDE ON THEIR OWN IF THEY WANT TO HAVE ADDITIONAL MEETINGS ON TOP OF THIS. THAT SOUNDS GOOD. COUNCILOR LOCKE?

>> I LOVE ANARCHY. IT'S A REAL JOY.

THE QUESTION I HAVE IS WE DID HAVE TWO DAYS OF BUDGET PROCESS LAST YEAR, SO WE STARTED -- I DON'T REMEMBER HOW LONG THEY

[00:55:01]

I WANT TO MAKE SURE WE BUILD THAT FLOAT IN.

>> MY HOPE IS THAT -- AND YOU'RE EXACTLY RIGHT, COUNCILOR LOCKE, ESSENTIALLY A LOT OF THE EDITS WERE AT THAT LAST MEETING, AND MY HOPE IS THAT THROUGH MORE INFORMATION ON THE FRONT END AND ALSO KIND OF THIS -- BUILDING THIS REVISED -- THIS REVISION IN THAT WE CAN SCOOT ANY OF THAT AND GET IT ADDRESSED A MONTH EARLIER THAN WE DID LAST YEAR.

>> AND I SHARE THAT I WORRY TIME WISE, IT'S MORE MEETINGS BUT IT'S LESS TIME THAN WE DID TOTAL LAST YEAR, AND, GRANTED, WE'RE MORE WELL OILED, MORE PREPARED, WE'LL HAVE NUMBERS EARLIER, SO WE'LL BE ABLE TO HAVE A LOT OF THOSE CONVERSATIONS BEFORE WE GET TO THE LAST MINUTE. I JUST WANT TO BE STRATEGIC ABOUT SAVING CALENDARS IF WE'RE GOING TO SAVE MOST OF THE MONTH OF SEPTEMBER FOR THIS PROCESS.

>> TO THAT I THINK LAST YEAR ONE THING WE RAN INTO AT THE BUDGET WORKSHOPS WERE WE HAD DIFFERENT DEPARTMENTS SCHEDULED AT DIFFERENT TIMES TO PRESENT, AND I THINK WE GOT WAY OFF SCHEDULE. SOME MAY HAVE BEEN SHORTER BUT THERE WERE SOME DEPARTMENTS WHERE WE SPENT AN HOUR AND A HALF TO ALMOST TWO HOURS TALKING WITH A DEPARTMENT AND PEOPLE SAT HERE WAITING. SO MAYBE ONE THING WE CAN DO IS, ONE, WE SHOULD OBVIOUSLY TRY TO BE BRIEF, BUT IF WE CAN ANTICIPATE SOME OF THAT, HEY, LAST YEAR THIS DEPARTMENT TOOK A LITTLE BIT LONGER AND WE'LL SCHEDULE THAT OUT A LITTLE BIT

MORE. >> I'M TRYING TO, AS I PUT A DRAFT SCHEDULE TOGETHER, TRIED TO DO IT SO IT'S A BIG DEPARTMENT FOLLOWED BY A SHORT DEPARTMENT, JUST HOPING THAT WE CAN KIND OF CATCH UP A LITTLE BIT ON SOME OF THOSE.

>> MAYOR FINKAM, DID YOU WANT TO TALK A LITTLE BIT ABOUT -- I KNOW THERE WILL BE PUBLIC MEETINGS TO TALK ABOUT REVENUE IMPACTS.

>> THANK YOU FOR THE REMINDER. YES.

THE DOCTOR WITH THE CARMEL SCHOOLS AND MYSELF AND BOB SWEENEY FROM THE LIBRARY WILL BE DOING, I BELIEVE RIGHT NOW, TENTATIVELY, AUGUST 21ST , LIKE A ZOOM MEETING. THE BUDGET SPEND PROCESS WILL BE GOING THROUGH RESPECTIVE BOARDS AND COUNCILS, SINCE THERE IS SO MUCH INTEREST FROM THE COMMUNITY ON THE LOCAL MUNICIPAL BODIES WE FELT LIKE DOING IT TOGETHER WOULD BE EFFICIENT AND WOULD BE ONE PLACE FOR A RECORDING TO BE IF PEOPLE WANT TO SEE WHAT'S IMPACTING IT.

RIGHT NOW IT'S 8/21 TENTATIVELY 6:00ISH.

BUT THAT'S NOT BEEN IRONED OUT. WE WERE TALKING ABOUT IT EARLIER, BUT WE REALIZED WE WERE CLOSE TO GETTING THE REVISED NUMBERS AUGUST 1 SO WE DON'T HAVE TO REVISE THE NUMBERS AND COME BACK OUT.

WE FELT LIKE THAT WOULD BE A GOOD WAY TO GET US ALL OUT TOGETHER FOR THE PUBLIC TO EASILY SEE THE IMPACTS FROM THE REVENUE SIDE.

>> AND THAT WILL BE OPEN TO THE PUBLIC AND YOU'LL SEND OUT A MEETING --

>> IT'S JUST GOING TO BE DIGITAL. IT WON'T BE A PUBLIC MEETING AS FAR AS PEOPLE IN A ROOM. MAYBE EACH OF US ON OUR OWN COMPUTERS DOING A ZOOM PRESENTATION AND, YES, A NOTICE WILL BE SENT OUT.

>> WILL THERE BE ANY OPPORTUNITY FOR THE PUBLIC TO ASK QUESTIONS?

>> I DON'T THINK SO. SHORT AND SWEET.

THE BUDGET PROCESS FOR ALL OF US IS RIGHT ON THE HEELS OF THIS. JUST MORE PRESENTING THE INFORMATION THERE. IF WE CAN POTENTIALLY FIGURE OUT A ZOOM MEETING WHERE A QUESTION CAN BE SENT IN TO AN ADMINISTRATOR OR SOMETHING LIKE THAT, POTENTIALLY WE COULD DO THAT. MORE TO COME ON THAT. WE HAVEN'T FIGURED OUT WHAT MEDIUM WE'RE GOING TO USE QUITE

YET. >> ANY OTHER QUESTIONS FROM THE COUNCIL? ALL RIGHT.

>> I JUST KIND OF WANTED TO GO BACK TO THE SCHEDULE A LITTLE BIT. OBVIOUSLY THIS IS GOING TO BE AN IMPORTANT PIECE OF EVERYTHING THAT WE DO FOR THE NEXT YEAR. I DO THINK THAT THERE IS PROBABLY GOING TO BE MORE QUESTIONS THAN MAYBE YOU'RE BUDGETING FOR IN THAT ONE HOUR TIME PERIOD ON THAT 23RD MEETING JUST BASED ON THE FACT THAT WE HAD SO MANY THE FIRST YEAR, UNDERSTANDING THAT WE NOW UNDERSTAND THINGS A LITTLE BETTER, BUT STILL LOOKING TO THAT SCHEDULE TO MAYBE BE A LITTLE BIT MORE FLEXIBLE AND, BELIEVE ME, I AM THE MOST IMPACTED BY THE SCHEDULE ON A TUESDAY MORNING, BUT I CAN SAY THAT IT'S IMPORTANT TO ME TO HAVE THE TIME TO BE ABLE TO ASK THOSE QUESTIONS AND HAVE THEM ANSWERED SO THAT WE DON'T FEEL LIKE WE GO INTO THE FIRST READING OF THE BUDGET STILL WITH TOO MANY OPEN QUESTIONS. I THINK IT WOULD BE HELPFUL.

>> LET'S GET THAT TIME EXTENDED IF WE CAN ON THAT 23RD.

[01:00:05]

>> I WAS GOING TO ASK, WE'LL PROBABLY NEED MORE TIME, LIKE DR. JOSHI WAS SAYING. AND THEN I COMPLETELY AGREE WITH UPDATING THE PROCESS. AND I AGREE WITH TWO OF THE THINGS COUNCILOR WORRELL SAID, DON'T DO TWO BY TWO JUST FOR THE SAKE OF DOING IT AND A LOT OF INDIVIDUAL DISCUSSIONS ARE IMPORTANT TO ASK THOSE QUESTIONS AND NOT JUST FOR THE COUNCIL TO GET UNDERSTANDING AND MORE COMFORTABLE BUT FOR THE DEPARTMENT HEAD, JUST BE WARY IF IT'S NOT CONTROLLED AT ALL HAVING NINE INDIVIDUAL MEETINGS WITH MARKETING AND POLICE DEPARTMENT AND FIRE DEPARTMENT.

THE GOOD THING WITH TWO BY TWO THERE WAS KIND OF LOVE FOR ALL THE DEPARTMENTS. THERE WILL LIKELY BE A NUMBER OF DEPARTMENTS THAT NO ONE MEETS WITH, AND MORE THAN LIKELY WE WILL ALL GRAVITATE TO FIRE, POLICE, STREETS AND ENGINEERING, MARKETING, SO JUST BE WARY IF IT'S NOT CONTROLLED AT ALL, YOU KNOW, MAYBE HAVING ONE PERSON CENTRALIZE OR FOCUSED TO SCHEDULE STUFF. I'M NOT VOLUNTEERING FOR ANYTHING.

>> CAREFUL THERE.

>> I THINK THAT'S A GREAT POINT.

WOULD WE USE -- IF I WANT TO TALK TO THE POLICE DEPARTMENT I SHOULD SEND A REQUEST AND ASK MAYBE JESSICA TO KIND OF HELP, ASSUMING YOU HAVE THE BAND WIDTH TO DO THAT, BUT I THINK IT'S A GREAT POINT, BECAUSE OTHERWISE THERE'S NO WAY TO KNOW THAT THEY'VE ALREADY HAD FOUR MEETINGS.

>> LET'S GIVE THIS MORE CONSIDERATION HOW TO FIGURE THIS OUT, BUT IT'LL PROBABLY DEFINITELY BE DIFFERENT THAN WE DID LAST YEAR.

ALL RIGHT. ANY OTHER COMMENTS, QUESTIONS?

[12.a. Eleventh Reading of Ordinance D-2762-25; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 8, Article 5, Sections 8-37, 8-47, and 8-48 of the Carmel City Code; Sponsor: Councilor Aasen. Remains in the Land Use and Special Studies Committee. ]

WE WILL MOVE ON TO OUR REGULAR AGENDA.

OLD BUSINESS, 11TH READING OF ORDINANCE D-2762- 25, AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, AMENDING CHAPTER 8, ARTICLE 5, SECTION 8- 37, 8- 47, AND 8- 48 OF THE CARMEL CITY CODE.

[12.b. Sixth Reading of Ordinance D-2772-25; An Ordinance of the Common Council of the City of Carmel, Indiana, Adopting a New Article 8 Under Chapter 2 of the Carmel City Code; Sponsor(s): Councilor(s) Aasen, Ayers, Minnaar, Snyder and Worrell. Remains in the Finance, Utilities and Rules Committee.]

[12.c. Second Reading of Ordinance D-2774-25; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of $2,526,702.00 from the General Fund (#101) to the City Property Maintenance Budget (#1206); Sponsor(s): Councilor(s) Minnaar, Taylor and Joshi. Sent to the Finance, Utilities and Rules Committee (Meeting Date 07/21/25). ]

AND SECOND READING OF ORDINANCE D-2774-25 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, AUTHORIZING AND APPROVING AN ADDITIONAL APPROPRIATION OF $2,526,702 FROM THE GENERAL FUND 101 TO THE CITY PROPERTY MAINTENANCE BUDGET 1206 SPONSORS ARE COUNCILORS MINNAAR, TAYLOR AND JOSHI.

THIS RETURNS FROM THE FINANCE UTILITIES AND RULES COMMITTEE, CORRECT? COUNCILOR TAYLOR?

>> THIS RETURNS WITH A UNANIMOUS POSITIVE RECOMMENDATION BACK TO THE COUNCIL FROM OUR 4:00 MEETING TODAY.

>> OKAY. WE DO HAVE SOME REPRESENTATIVES FROM THE DEPARTMENT HERE IF YOU WANTED TO ASK ANY ADDITIONAL

QUESTIONS. >> COULD I ASK ONE QUESTION WHILE WE'RE HERE, WE DO HAVE A MEMBER OF THE PUBLIC WHO WAS HANGING AROUND.

CAN WE -- CAN YOU COME TO THE MICROPHONE AND DETERMINE WHICH STREETS GET PAVED?

>> GOOD EVENING, COUNCIL. YEAH, ON THE -- WHEN WE MAKE -- WE DISCUSS IN THE COMMITTEE MEETING, WE BREAK THE CITY INTO WHAT WE CALL PAVEMENT MANAGEMENT SECTIONS, WHICH IS USUALLY TYPICALLY A WHOLE SUBDIVISION OR PIECES, AND WE NORMALIZE ALL THE ROAD RATINGS, AND THAT'S HOW WE GET THE LIST OF STACKING ON THE SUBDIVISIONS.

EACH ROAD IS RATED ON PCI SCORE WHICH IS 0 TO 100.

AND SO FOR MAIN ROADS WE GO ROUND ABOUTABOUT ROUND ABOUT.

WE DON'T PIECEMEAL SEGMENTS, AND SO THEN WE TAKE THOSE NORMALIZED RATINGS AND WE FACTOR IN CURRENT ENGINEERING PROJECTS, UTILITIES PROJECTS, THINGS LIKE THAT. SO AS DISCUSSED IN COMMITTEE SOME SECTIONS MAY HAVE A POOR RANKING, BUT THERE'S A REASON THAT WE AREN'T ATTACKING THEM AT THIS MOMENT BASED ON CURRENT AND FUTURE PLANS. THAT'S HOW WE COMPILE THE LIST.

WE'VE BEEN WORKING -- RYAN, OUR SENIOR PROJECT MANAGER, HAS

[01:05:03]

HAPPY TO ANSWER ANY OTHER QUESTIONS.

>> DO YOU HAVE ANYTHING SPECIFIC ON PLUM CREEK NEIGHBORHOOD SHE WAS REFERRING TO?

>> PLUM CREEK, YEAH, IT'S NORMALIZED RATING FOR THE SUBDIVISION I BELIEVE WAS 60 -- WAS IT PLUM CREEK FARM? IT'S A 62 NORMALIZED RATING, SO THAT WOULD BE ONE OF THOSE INSTANCES WE TALKED ABOUT IN COMMITTEE WE WOULD LOOK AT ON A PRESERVATION MANAGEMENT OF GOING IN AND DOING THE TRANSVERSE CRACKING AND APPLYING LIQUID, THAT WOULD PROBABLY BE A GOOD NEIGHBORHOOD WHERE WE WOULD GO IN AND TREAT THE TRANSVERSE CRACKS AND OVERLAY IT WITH THE LIQUID ROAD.

>> OKAY. ANY QUESTIONS? COUNCILOR GREEN?

>> IT'S NOT A QUESTION BUT I APPRECIATE THE HOUR OR SO YOU SPENT WITH THE FINANCE COMMITTEE GOING THROUGH THE ENTIRE PROCESS.

EVERYTHING ON THE DASHBOARD AND KIND OF, YOU KNOW, THE PLAN FOR FUNDING TO MAINTAIN THETHE AT A VERY HIGH LEVEL, SO I REALLY APPRECIATE THAT, AND IF ANYBODY IS CURIOUS, THEY CAN WATCH THE ONE HOUR. WE'RE NOT GOING TO REPLAY THE ONE HOUR RIGHT NOW HERE IN THE FULL COUNCIL BUT IT WAS A LOT OF REALLY GOOD, USEFUL INFORMATION ABOUT PAVING ROADS AND WHERE WE'RE GOING AND WHERE WE ARE.

THANKS.

>> COUNCILOR TAYLOR?

>> ONE GOOD DATA POINT WE GOT FROM THE MEETING TODAY, WHICH IS IMPORTANT, A POOR RATING IS 41 ON THE PCI SCORE OR LOWER, CORRECT?

>> 40 AND BELOW.

>> AND SO IF, BASED ON THE ADDITIONAL 2. 5 TODAY AND THEN GENERALLY WHAT YOU HAVE PLANNED TO BUDGET IN ROAD REPAVING AND PRESERVATION NEXT BUDGET CYCLE, ASSUMING YOUR BUDGET PASSES AS PRESENTED, 70% OF ALL THOSE ROADS LISTED AS POOR WILL BE ADDRESSED THIS YEAR OR 2026 PAVING CYCLE, SO THAT WAS GOOD DATA AND GREAT TO HEAR.

>> ALL RIGHT. ANY OTHER QUESTIONS OR COMMENTS? IF NOT I WOULD ENTERTAIN A

MOTION. >> MOTION TO APPROVE.

>> SECOND.

>> ALL RIGHT. IT'S BEEN MOVED AND SECONDED.

ANY CONVERSATION? IF NOT, PLEASE VOTE.

ALL RIGHT. THERE IT IS. IT PASSES UNANIMOUSLY.

[13.a. First Reading of Ordinance Z-698-25; An Ordinance of the Common Council of the City of Carmel, Indiana; Sponsor(s): Councilor(s) Ayers, Joshi, Minnaar and Snyder.]

WOULD YOU READ THE SYNOPSIS?

>> THANK YOU, MR. PRESIDENT. THIS IS AN ORDINANCE AMENDING UDO ARTICLE 2. 20, 2.21 AND 9. 03 RELATING TO DEVELOPMENT PLAN AND ARCHITECTURAL DESIGN, EXTERIOR LIGHTING, LANDSCAPING AND SIGNAGE REQUIREMENTS, APPLICATION, CONSIDERATION AND APPROVAL PROCESS.

>> ALL RIGHT. ARE YOU PRESENTING ON THIS? THANK YOU.

>> GOOD EVENING. THIS ORDINANCE SHOULD BE FAMILIAR TO YOU BY NOW. IT WAS INITIATED BY COUNCIL AND THEN WAS SENT TO LAND USE COMMITTEE FOR FURTHER REVIEW.

IT WAS PRESENTED SEVERAL MEETINGS AGO.

I WENT LINE BY LINE TO EXPLAIN IT.

THEN YOU SENT IT TO PLAN COMMISSION TO REVIEW IT IN MORE DETAIL. A SIMILAR PROCESS WHERE WE WENT LINE BY LINE. EVERYTHING MADE SENSE.

THERE WERE NO RECOMMENDATIONS FOR CHANGES FROM PLANNING COMMISSION SO IT COMES BACK TO YOU IN EXACTLY THE SAME FORM AS YOU SEND IT TO PLAN CHIGS.COMMISSION. AS A REMINDER AS OF JULY 1ST IF YOU DO MAKE ANY AMENDMENTS, IT NO LONGER NEEDS TO BE SENT BACK TO PLAN COMMISSION FOR RECERTIFICATION. YOU CAN APPROVE AN

[01:10:02]

>> ALL RIGHT. ANY QUESTIONS? I WILL OPEN THE PUBLIC HEARING AT 7:10 P.M. AND 27 SECONDS. ANYONE INTERESTED IN SPEAKING FOR OR AGAINST, PLEASE GO TO THE PODIUM. NOT SEEING ANYONE, I WILL CLOSE THE PUBLIC HEARING AT 7:10 P.M.

DO I HAVE A MOTION ON THIS ORDINANCE?

>> MOTION TO SUSPEND THE RULES AND ACT ON IT TONIGHT.

>> SECOND. >> PLEASE VOTE.

>> MINE IS NOT WORKING. ARE OTHERS?

>> MAYBE IT WILL TAKE A SECOND.

ALL RIGHT. THERE YOU GO.

LET'S BE UNANIMOUS. WE ARE NOW ACTING ON THIS ORDINANCE THIS EVENING. DO I HAVE A MOTION TO APPROVE?

>> MOVE TO APPROVE.

>> SECOND.

>> ALL RIGHT.

MOVED AND SECONDED. ANY CONVERSATION? IF NOT, PLEASE VOTE.

[13.b. First Reading of Ordinance Z-699-25; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the Unified Development Ordinance; Sponsor(s): Councilor(s) Aasen and Snyder. ]

>> SO MOVED.

>> SECOND.

>> ALL RIGHT. COUNCILOR MINNAAR, WOULD YOU PLEASE READ THE SYNOPSIS?

>> YOU CAN TELL I'VE BEEN STRUGGLING WITH MY READING TONIGHT. THANKS A LOT.

THIS ORDINANCE AMENDS ARTICLE 5. 72 OF THE UDO TO REQUIRE THAT A LICENSE FROM EITHER THE INDIANA DIVISION OF OF HEALTH AND ADDICTION OR THE INDIANA DIVISION OF DISABILITY AND REHABILITATIVE SERVICES.

ADDITIONALLY IT AMENDS ARTICLE 9.08 OF THE UDO TO GRANT THE BOARD OF ZONING APPEALS THE EXCLUSIVE AUTHORITY TO APPROVE OR DENY A SPECIAL USE EXCEPTION FOR GROUP HOMES RATHER THAN A HEARING OFFICER.

ART CAT 9. 08 IS ALSO AMENDED TO LIMIT THE NUMBER OF UNRELATED RESIDENTS OF A GROUP HOME TO NOT MORE THAN EIGHT PERSONS. FINALLY, IT AMENDS ARTICLE 11.

02 SPECIFICALLY THE DEFINITION OF GROUP HOMES TO REQUIRE THAT THEY MUST BE LICENSED INDIANA DEPARTMENT OF MENTAL HEALTH AND ADDICTION OR THE INDIANA DIVISION OF DISABILITY AND REHABILITATIVE SERVICES AND AMENDS THE DEFINITION OF DWELLING, TWO FAMILY TO EXPRESSLY EXCLUDE GROUP HOMES.

>> THAT MIGHT BE THE LONGEST SYNOPSIS WE'VE HAD.

I DON'T KNOW IF WE NEED TO SAY MORE.

>> JUST DON'T ASK ME TO READ ANY MORE TONIGHT.

THANK YOU.

>> SERGEI, ANYTHING YOU WANT TO ADD FROM THAT

SYNOPSIS? >> JUST A COUPLE CORRECTIONS SO EVERYBODY IS CLEAR, THOSE REQUIREMENTS TO OBTAIN THOSE LICENSURE IS ONLY FOR GROUP HOMES THAT HOUSE THOSE INDIVIDUALS.

I THINK IT'S IMPLIED BUT, NONETHELESS, I WANT IT TO BE CLEAR. ALSO, ANOTHER CORRECTION IS THE RESPONSIBILITY FOR APPROVAL OF SPECIAL EXCEPTIONS HAS SHIFTED TO THE HEARING OFFICER WHERE EVERYTHING, NOT JUST GROUP HOMES, IS PRESENTED HERE BUT ALSO FOR SHORT- TERM RENTALS. THE ONLY EXEMPTION IS RENEWALS BECAUSE THEY GO FOR A DIFFERENT PROCESS AND IT'S A KNOWN ENTITY, ET CETERA.

THE SAME THING AS THE LAST ORDINANCE, INTRODUCED BY COUNCIL AND WAS DISCUSSED EVEN MORE ON THE COUNCIL LEVEL AND WENT TO LAND USE COMMITTEE AND WAS DISCUSSED. QUITE A FEW AMENDMENTS WERE MADE. IT CAME BACK TO COUNCIL.

WE WENT THROUGH IT LINE BY LINE, THE AMENDMENTS LINE BY LINE. IT WAS SENT TO PLAN COMMISSION FOR THEIR REVIEW AND RECOMMENDATION.

IT WAS A UNANIMOUS FAVORABLE RECOMMENDING AS AS ORDINANCE JUST PASSED AND THERE WERE NO AMENDMENTS MADE SO IT CAME BACK TO YOU IN EXACTLY THE SAME FORM AS YOU SENT IT TO MY COMMISSION.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

>> ALL RIGHT. TO CLAIRE IF I THE CITY COUNCIL HAS ALREADY VOTED ON THIS IN THE PAST AND THE PLANNING COMMISSION AND NOTHING HAS CHANGED SINCE

THEN? >> THAT'S CORRECT.

ABSOLUTELY NO AMENDMENT'S BEEN RECOMMENDED FOR COUNCIL CONSIDERATION SO IT'S IN EXACTLY THE SAME FORM AS YOU SENT IT.

>> ALL RIGHT. WITH THAT, UNLESS WE HAVE QUESTIONS, I WILL OPEN THE PUBLIC HEARING 7:15 P.M.

IF ANYONE WANTS TO SPEAK FOR OR AGAINST, PLEASE COME TO THE PODIUM. AND I DON'T SEE ANYONE, SO I WILL CLOSE THE PUBLIC HEARING AT 7:15:13.

[01:15:04]

>> MOTION TO SUSPEND THE RULES AND ACT ON THIS TONIGHT.

>> SECOND.

>> ALL RIGHT. PLEASE VOTE TO SUSPEND THE RULES. ALL RIGHT.

THIS PASSES. WE CAN ACT ON IT THIS EVENING.

DO WE HAVE ANY OTHER DISCUSSION OR A MOTION? ALL RIGHT.

MOVED AND SECONDED. PLEASE VOTE.

[13.c. First Reading of Ordinance Z-700-25; An Ordinance of the Common Council of the City of Carmel, Indiana; Sponsor(s): Councilor(s) Minnaar, Joshi and Ayers.]

>> AN ORDINANCE UPDATING THE PROCEDURE FOR A CERTIFICATE OF OCCUPANCY AND CREATING A CHANGE OF OCCUPANCY STANDARD IN THE UDO.

>> ALL RIGHT. DIRECTOR?

>> GOOD EVENING, COUNCIL. THE DIRECTOR OF COMMUNITY SERVICES, I WAS HOPING I COULD GET SERGEISERGEI DO THIS ONE TONIGHT, BUT HERE I AM. THIS IS A PROPOSED AMENDMENT TO THE UDO, SECTION 907, AND THEN SUBSEQUENT DEFINITIONS IN SECTION 11. THE AMENDMENT UPDATES THE PROVISIONS AND INSPECTION PRACTICES FOR CERTIFICATES OF OCCUPANCY. THIS IS AN UPDATE.

IT CREATES A CHANGE OF OCCUPANCY PERMIT FOR EXISTING BUILDINGS AND THEN WE'VE ADDED SOME LANGUAGE THAT IS SUPPORTIVE OR ADDRESSES A FIRST ATTEMPT REALLY TO THE NEW STATE LAW THAT ALLOWS FOR PRIVATEINSPECTIONS SO WE KNOCKED ALL THOSE OUT WITH THIS AMENDMENT.

THIS ORDINANCE HAD A SIMILAR PATH TO WHAT SERGEI EXPLAINED WITH THE OTHER TWO AMENDMENTS, ALTHOUGH THIS ONE DIDN'T EMANATE WITH THE LAND USE COMMITTEE. IT STARTED AS WE WERE REVIEWING THE ORDINANCES AND I'M READING THE LANGUAGE, AND IT REALLY DOESN'T SET THE STANDARD OR GIVE CLEAR EXPECTATIONS TO THE PUBLIC AND TO OUR CUSTOMERS ON HOW WE DO HANDLE THE PERMITTING AND INSPECTION AND CERTIFICATE OCCUPANCY PROCESS.

AND SO THIS WAS WORKED ON WITH THE SUPPORT OF BUILDING SAFETY AND THE FIRE DEPARTMENT, BOTH HAVE BEEN TRYING TO GET THE CHANGE OF OCCUPANCY PERMIT FOR SEVERAL YEARS, ALWAYS TOOK A BACK SEAT, AND THIS WAS A GREAT OPPORTUNITY TO BRING THAT FORWARD.

AND THEN THE NEW STATE LAW. REALLY HAPPY TO ANSWER ANY QUESTIONS RELATED TO THE DETAIL.

IT'S NOT SUPER COMPLEX. IT REALLY IS JUST A TWO- PAGE ORDINANCE AMENDMENT.

>> SO, DIRECTOR, THIS CAME UP IN OUR DISCUSSION ON THE AGENDA WE JUST PASSED AND CREATED INTO A SEPARATE ORDINANCE.

IF THE COUNCIL VOTES ON THIS, IT WOULD GO TO THE PLAN COMMISSION OR NOT?

>> THE PLAN COMMISSION ALREADY HEARD IT TED IN PLAN COMMISSION? THIS WAS IN LAND USE COMMITTEE, WENT TO PLAN COMMISSION AND THEN CAME BACK OR DO WE NEED TO SEND THIS TO LAND USE?

>> IT WAS PRESENTED TO LAND USE COMMITTEE WHO THEN VOTED FAVORABLY, BUT IT DIDN'T REALLY -- IT WASN'T LIKE THE OTHER AMENDMENTS THAT THE LAND USE COMMITTEE KIND OF STARTED WITH IN THE REVIEW OF THE ORDINANCE. IT WAS A PROPOSAL BROUGHT TO THE LAND USE COMMITTEE JUST TO GET THEIR BLESSING.

>> OKAY. ANY OTHER -- COUNCILOR JOSHI?

>> THE VALUE IS THE SAFETY PIECE OF IT FOR OUR COMMUNITY IS WORKING WITH FIRE, MAKING SURE THERE IS THE OPPORTUNITY TO HAVE THESE BUILDINGS BE LOOKED AT APPROPRIATELY AND THEN CERTIFIED FOR OCCUPANCY.

SO THAT'S REALLY THE VALUE IN THIS IS INCREASING SAFETY FOR OUR CONSTITUENTS.

>> IT ALSO, TO DR. JOSHI'S POINT, AND CORRECT ME IF I'M WRONG, IT ALSO REQUIRES THE CHANGE OF USE, WHICH I THINK YOU SHOULD TOUCH ON THAT.

>> THERE'S KIND OF A GRAY AREA BETWEEN THE REMODEL PERMIT, THE TENANT SPACE PERMITPERMIT WHAT SOME OWNERS OR ENTREPRENEURS THINK NOTHING NEEDS TO HAPPEN, AND SO BY REQUIRING THIS, WE CAN MEET WITH OWNERS OR NEW

[01:20:02]

>> SO THIS HAS THE BLESSING OFOF THE VOTER APPROVAL OF THE LAND USE COMMITTEE, THE PLAN COMMISSION AND DOCS STAFF?

>> I THINK THE FIRE DEPARTMENT FALLS IN THAT.

>> FIRE DEPARTMENT, TOO. FIRE DEPARTMENT APPROVAL.

I KNOW THAT FOR THOSE OF YOU ON THE LAND USE COMMITTEE HAVE QUESTIONS.

>> MR. PRESIDENT?

>> YES, ABSOLUTELY.

>> I THINK JUST FOR THE PUBLIC, COULD YOU KIND OF GIVE US SOME EXAMPLES, BECAUSE CERTIFICATE OF OCCUPANCY I ALWAYS THOUGHT REQUIRED, YOU KNOW, THE FIRE DEPARTMENT, YOU HAVE TO HAVE FIRE EXTINGUISHERS, YOU HAVE TO HAVE AN EXIT.

WHAT REALLY IS CHANGING HERE, AND WHAT'S DIFFERENT? IS IT GOING TO BE HARDER OR EASIER TO GET A CERTIFICATE OF OCCUPANCY?

>> TYPICALLY THE CERTIFICATE IS ISSUES AT THE COMPLETION OF CONSTRUCTION.

SO THAT REALLY DOESN'T CHANGE. ALL THIS DOES IS IT HELPS ADD A LITTLE BIT OF CLARITY AND UPDATES THE LANGUAGE SO THAT YOU REALIZE THERE'S GOING TO BE A SERIES OF INSPECTIONS NOT JUST A FINAL INSPECTION.

>> SO WE'RE GETTING A WIRING INSPECTION? OKAY, I'VE GOT YOU.

>> IT'S WHAT'S BEEN THE PRAK MANY YEARS.

>> THAT'S WHAT I THOUGHT.

>> THE ORDINANCE DOESN'T SAY THAT.

IT SORT OF EVENS THE PLAYING FIELD BETWEEN WHAT WE DO AND WHAT OUR CUSTOMERS WILL EXPECT GOING IN.

>> GREAT. AND YOU CAUGHT MY ATTENTION WHEN YOU SAID -- SO WHAT WOULD MAKE THEM MEET WITH YOU BEFORE THEY START IN ORDER TO KNOW THEY NEED TO DO DIFFERENT THINGS?

>> A LOT OF TIMES IT HAPPENS NATURALLY BECAUSE YOU HAVE A CONTRACTOR THAT ALREADY UNDERSTANDS THE PROCESS.

A LOT OF TIMES THEY MAY DECIDE TO MOVE IN AND OPEN FOR BUSINESS THINKING THEY DON'T REALLY NEED ANY IMPROVEMENTS.

WE MAY FIND OUT ABOUT THAT. WE'LL DO OUR BEST TO UPDATE ALL THE PROVISIONS ON THE WEB.

A LOT OF TIMESTIMES JUST -- WE'LL NOTICE THAT THE NEW OCCUPANCY AND WE'LL LET THEM KNOW THAT BEFORE THEY OPEN, THEY NEED TO HAVE

THIS INSPECTION. >> OKAY, THANK YOU.

>> ANY OTHER QUESTIONS? ALL RIGHT.

WE HAVE A MOTION -- A PUBLIC HEARING ON THIS ORDINANCE AT 7:23 P.M.

ANYONE WISHING TO SPEAK FOR OR AGAINST, PLEASE COME TO THE PODIUM. NOT SEEING ANYONE, I WILL CLOSE THIS PUBLIC HEARING AT 7:23.27 P.M. ANY MOTION ON THIS ORDINANCE?

>> MOVE TO APPROVE.

>> MOVE TO SUSPEND THE RULES.

>> I'LL SECOND.

>> MOVE TO SUSPEND THE RULES AND ACT THIS EVENING. PLEASE VOTE.

ALL RIGHT. WE CAN ACT ON THIS THIS EVENING.

DO I HAVE A MOTION?

>> MOVE TO APPROVE.

>> MOVED AND SECONDED. NO OTHER COMMENTS, PLEASE VOTE. ALL RIGHT, THIS PASSES.

[13.d. Petition to Vacate a Public Way; Calvert Place; Greg and Gail Corn and Jerry and Patricia Hohn]

>> THANK YOU VERY MUCH.

>> ALL RIGHT. FINALLY WE HAVE A PETITION TO VACATE A PUBLIC WAY CALVERT PLACE.

SERGEI, I KNOW YOU HAD SOME INFORMATION HERE.

THIS WAS ONE THAT WAS HELD OVER FROM OUR PREVIOUS MEETING,

CORRECT? >> YEP, THAT IS CORRECT.

IT'S A SIMILAR PETITION THAT YOU ACTED ON AT THE LAST MEETING. THIS ONE WAS TABLED, THE SECOND PETITION WAS TABLED TO TODAY. I BELIEVE WE DO HAVE A PRESENTATION FROM THE PROPERTY OWNER, SO IF YOU WOULD LIKE TO MAKE A PRESENTATION, AND THEN WE'LL OPEN THE PUBLIC HEARING.

>> THAT SOUNDS GOOD.

>> DONALD RUSSELL FOR THE PETITIONERS. I'M RELATED TO THE PETITIONERS, AND SO I'M HERE ON THEIR BEHALF.

JUST TO SUMMARIZE THE PACKET, CALVERT PLACE WAS ORIGINALLY CREATED VIA A PLATT TION ONE AND THERE HAVE NEVER BEEN STREET IMPROVEMENTS ON CALVERT PLACE. THE MAIN REASON, ONE.

[01:25:03]

WE'RE TRYING TO FORESTALL ANY ISSUE THAT MIGHT ARISE WITH ACCESS TO THE CORN RESIDENCE IN THE EVENT THEY WANT TO SELL THE HOUSE IN THE FUTURE. THAT'S THE MAIN REASON WE'RE SEEKING IT. THE CORNS AND THE HOHNS HAVE BEEN LIVING THERE OVER 20 YEARS. THEY'VE MAINTAINED THE RIGHT OF WAY THAT WHOLE TIME, AND WE'VE ALSO BEEN IN CONTACT WITH TWO MORE BUDDING OWNERS THAT LIVE IN SUMMER LAKES AT THE END, IF YOU WILL, OF THE RIGHT OF WAY, AND THEY HAVE NO ISSUE.

THEY HAVE NO ISSUE WITH OUR PETITION.

WITH THAT, WE'RE WILLING TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.

ONE OF THE PETITIONERS, JERRY HOHN, IS HERE SITTING IN THE AUDIENCE.

>> THANK YOU. SERGEI, I KNOW LAST TIME WE -- THIS IS A PETITION, WE VOTED ON THE PETITION AND THEN IMMEDIATELY VOTED ON THE ORDINANCE.

GIVE US AN UPDATE ON HOW WE'LL DO THIS TONIGHT.

>> I DO HAVE ONE CLARIFICATION HERE HERE PLEASE CORRECT ME IF I'M WRONG, I DON'T BELIEVE WE HAVE AN EXHIBIT YET. I BELIEVE THE SURVEYOR WAS SUPPOSED TO APPEAR AND DID NOT.

>> WE DIDN'T KNOW AT THE TIME THAT THE CORN DRIVEWAY -- WE DIDN'T KNOW AT THE TIME THAT THE DRIVEWAY WAS MORE THAN HALFWAY INTO THE RIGHT OF WAY, SO WE CAN'T JUST DO A NORMAL VACATION WHERE HALF OF THE RIGHT OF WAY GOES TO EACH ABUTTING OWNER.

WE TRIED TO GET A SURVEYOR OUT THERE FOR A SMALL PROJECT DURING THE SUMMER, IT'S TOUGH TO GET SOMEBODY OUT THERE. WE'VE BEEN WORKING WITH MILLER SURVEYING AND WILL COME UP TO A LINE THAT HAS ALREADY BEEN AGREED TO AND TWO LEGAL DESCRIPTIONS WE CAN USE WHEN WE RECORD THE ORDINANCE.

>> SO WHAT WE'LL DO TONIGHT IS WE'LL VOTE ON THE -- AFTER WE OPEN THE PUBLIC HEARING AND CLOSE THE PUBLIC HEARING, WE'LL VOTE ON THE PETITION AND THEN AT A LATER MEETING WE'LL GET AN ORDINANCE ON THE AGENDA.

PROBABLY NOT IN THE WEEK OR TWO BUT AT SOME POINT.

ANY QUESTIONS? ALL RIGHT. I WILL OPEN THE PUBLIC HEARING TONIGHT AT 7:27 P.M.

ANYONE THAT WISHES TO SPEAK FOR OR AGAINST, PLEASE COME TO THE PODIUM.

NOT SEEING ANYONE, I WILL CLOSE THE PUBLIC HEARING AT 7:27:15.

AND NOW WE CAN -- THERE'S NO NEED TO SUSPEND THE RULES. A MOTION ON THIS PETITION?

>> ECOND.

>> ANY CONVERSATION? IF NOT, PLEASE VOTE.

ALL RIGHT, THIS PASSES, 8-0. THANK YOU SO MUCH.

[14.a. Resolution CC-07-21-25-01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Old Town Economic Development Area (North End Phase III Allocation Area); Sponsor: Councilor Aasen. ]

MOVING TO NEW BUSINESS, RESOLUTION CC-07-21-25- 01, A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, APPROVING CERTAIN MATTERS IN CONNECTION WITH THE OLD TOWN ECONOMIC DEVELOPMENT AREA, NORTH END PHASE III ALLOCATION AREA.

THE SPONSOR IS COUNCILOR AASEN. DO WE HAVE A MOTION TO

INTRODUCE? >> MOVED.

>> SECOND.

>> COUNCILOR LOCKE, WOULD YOU READ THE SYNOPSIS FOR ME?

>> THIS RESOLUTION OUTLINES THE COMMON COUNCIL'S STRONG COMMITMENT -- NOPE, THAT'S NOT IT. THIS RESOLUTION APPROVES 1, A RESOLUTION OF THE CITY OF CARMEL REDEVELOPMENT COMMISSION CREATING A NEW NORTH END PHASE III ALLOCATION AREA WITHIN THE OLD TOWN ECONOMIC DEVELOPMENT AREA INCLUDING AN ECONOMIC DEVELOPMENT PLAN SUPPLEMENT AND, TWO, A RELATED CITY OF CARMEL PLAN COMMISSION RESOLUTION.

>> ALL RIGHT, THANK YOU. DOCTOR?

>> COMMON REDEVELOPMENT DIRECTOR, JUST ABOUT A MONTH AND A HALF AGO THIS COUNCIL VOTED TO APPROVE THE BONDS FOR THE NORTH END PHASE II.

WE ARE HERE NOW DOING THE ADMINISTRATIVE WORK OF CREATING AN ALLOCATION AREA. PHASE II INCLUDED BASICALLY TWO THINGS. IF YOU LOOK AT THE LEFT IMAGE, IT INCLUDED A MULTIFAMILY PRODUCT AND INCLUDED FOR RENT CONDOS, TOWN HOMES THAT ARE ESSENTIALLY RIGHT HERE. SO REMEMBER THE NORTH END WAS CREATED AS ONE ALLOCATION AREA.

NOW WE'RE COMING BACK, WE'RE TAKING WHAT WAS A SINGLE ALLOCATION AREA AND MAKING TWO OUT OF THEM SO THAT THE FOR RENT TOWN HOMES CAN GO ON A SEPARATE TIME LINE THAN THE AGE- TARGETED PRODUCT. THIS IS, FOR ANYONE WATCHING, AN ADMINISTRATIVE OR ALLOCATION AREA IS

[01:30:02]

>> QUESTIONS FROM THE COUNCIL? THIS IS JUST HELPING US MAXIMIZE THE AMOUNT OF TIF WE GET BY HAVING IT ALIGN WITH THE CONSTRUCTION TIME LINE?

>> THAT IS TRUE.

>> OKAY. NO QUESTIONS THIS IS A RESOLUTION. I'LL ENTERTAIN A MOTION.

>> MOTION TO APPROVE.

>> SECOND.

>> ALL RIGHT.

THERE'S NO COMMENTS, THEN PLEASE VOTE.

>> THANK YOU.

[14.b. Resolution CC-07-21-25-02; A Resolution of the Common Council of the City of Carmel, Indiana, Encouraging and Promoting Volunteerism and Community Engagement within the City; Sponsor: Councilor Joshi. ]

>> ALL RIGHT. THIS PASSES UNANIMOUSLY. THANK YOU. AND THEN OUR LAST ITEM OF THE EVENING RESOLUTION CC-07-21-25-02, A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, ENCOURAGING AND PROMOTING VOLUNTEERISM AND COMMUNITY ENGAGEMENT WITHIN THE CITY. THE SPONSOR IS COUNCILOR JOSHI.

DO WE HAVE A MOTION TO

INTRODUCE? >> SO MOVED.

>> SECOND.

>> COUNCILOR JOSHI, WOULD YOU READ THE SYNOPSIS OR DID YOU WANT TO READ THE RESOLUTION INTO THE RECORD?

>> SURE. THAT'S NOT A PROBLEM.

THE SYNOPSIS IS THIS RESOLUTION OUTLINES THE COMMON COUNCIL'S STRONG COMMITMENT TO FOSTERS AND ENCOURAGING THE CULTURE OF VOLUNTEERISM AND COMMUNITY ENGAGEMENT.

THE COMMON COUNCIL OF THE CITY OF COUNCIL FIRMLY BELIEVES THE VALUES OF COMPASSION, EMPATHY AND COMMUNITY SUPPORT ARE THE FOUNDATION OF A UNITED AND HARMONIOUS SOCIETY FOSTERING CONNECTIONS THAT TRANSCEND DIFFERENCES AND WHEREAS THE VITALITY AND FLOURISHING OF OUR COMMUNITY IS BUILT UPON THE DEDICATED SELFLESSNESS OF OUR RESIDENCE AND SERVING AND ELEVATING ONE ANOTHER, AND WHEREAS WE RECOGNIZE THE PROFOUND IMPACT THAT IS REALIZED WHEN SUPPORT IS EXTENDED TO FELLOW CITIZENS WITH THOSE WITH MOST NEED TO ENHANCE THEIR LIVES, CULTIVATE INCLUSIVITY AND A CULTURE OF ALTRUISM UNDERSCORING THAT VOLUNTEERISM IS A PROFOUND SOURCE OF PERSONAL ENRICHMENT, COMMUNAL FORTITUDE FOSTERING MUTUAL UNDERSTANDING AND STRENGTHENING COMMUNITY TIES AND WHEREAS WE URGE ALL CITIZENS TO ENGAGE IN ACTS OF SERVICE AND KINDNESS THAT CONTRIBUTE TO CARMEL'S BETTERMENT AND INHABITANTS' WELL- BEING REGARDLESS OF BACKGROUD OR BELIEVE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CARMEL REAFFIRMS FOSTERING AND ENCOURAGING VOLUNTEERISM ACROSS OUR COMMUNITY HIGHLIGHTING THE POSITIVE IMPACT IT HAS ON INDIVIDUALS IN THE CITY AS A WHOLE, THE COUNCIL, THE MAYOR AND THE ADMINISTRATION WILL CONTINUE COLLABORATIVE -- COLLABORATION THROUGH ALIGNING ITSELF WITH ORGANIZATIONS, PLATFORMS AND RESOURCES THAT MAKE IT EASIER FOR RESIDENTS TO FIND AND ENGAGE IN MEANINGFUL VOLUNTEER OPPORTUNITIES THAT ALIGN WITH COMMUNITY NEEDS AND THE COUNCIL ACKNOWLEDGE AND CELEBRATES VALUABLE CONTRIBUTIONS OF THOSE WHO DEDICATE THEIR TIME AND EFFORT TO IMPROVING OUR GREAT CITY.

>> THANK YOU. NOW, COUNCILOR, I KNOW THERE'S SOME BACKGROUND, WHY WE'RE DOING THIS. DO YOU WANT TO TALK ABOUT THAT?

>> RESOLUTIONS JUST FOR THE SAKE OF RESOLUTION, I DON'T THINK ARE HELPFUL, BUT THIS ALLOWS US THE OPPORTUNITY TO WORK WITH AN ORGANIZATION THAT THE MAYOR AND I MET WITH JUST SERVE AND THEY ACTUALLY WORK ON A PLATFORM THAT ALLOWS FOR NOT ONLY ALL CITY EVENTS TO BE CONNECTED TO THIS BUT ALL NOT-FOR- PROFITS AS WELL AS ALL CHARITABLE -- OTHER CHARITY EVENTS THAT MIGHT BE LOOKING FOR VOLUNTEERS IN THE CITY OF CARMEL. IT'S AN OPEN PLATFORM, AND JUST SERVE VOLUNTEERS ACTUALLY RUN THE PLATFORM, AND THEY ADMINISTRATE THE PLATFORM AND THEY ALLOW FOR ANY ORGANIZATION -- MANY OF US WORK ON A VARIETY OF DIFFERENT ISSUES AND WANT VOLUNTEERS FOR THOSE THINGS -- TO REACH OUT TO THEM, AND THEY CAN PUT WHATEVER VOLUNTEER NEEDS WE HAVE ON THAT PLATFORM. THAT ACTUALLY COSTS THE CITY NOTHING, WHICH WAS THE REAL IMPETUS FOR ME TO WANT TO LOOK AT THIS PROGRAM. I THINK IT WILL ULTIMATELY IN A TIGHT BUDGET YEAR SAVE US SOME DOLLARS AND BE ABLE TO HELP US IMPLEMENT VOLUNTEERISM WITHOUT COSTING EXTRA FROM THE CITY. SO THAT WAS REALLY PART OF THIS PROCESS.

>> THANK YOU. ANY QUESTIONS OR COMMENTS FROM THE COUNCIL? COUNCILOR WORRELL?

>> I JUST WANT TO THROW MY SUPPORT BEHIND YOUR RESOLUTION. DR. JOSHI REACHED OUT TO ME.

MAYOR FINKAM REACHED OUT TO ME. THANK YOU VERY MUCH, BECAUSE I'M THE OLD GUY HERE, BUT DOING VOLUNTEERISM, IT'S AWESOME.

IT CERTAINLY DOES FIT IN WITH VOLUNTEER CARMEL AND SO I REALLY APPRECIATE THE WORK YOU BOTH HAVE DONE ON THIS.

>> I DON'T WANT TO PUT YOU ON THE SPOT BUT YOU MENTIONED THE POSSIBILITY FOR COST SAVINGS, A FIGURE OF SOMETHING WE DON'T KNOW?

>> MR. PRESIDENT, THANK YOU FOR THAT QUESTION.

CURRENTLY THE APPLICATION WE HAVE WOULD HAVE REQUIRED SOME

[01:35:02]

IT'S EXCITING FOR THAT OPPORTUNITY TO GROW THE PROGRAM, TO GROW THE IMPACT OF ALL THE VOLUNTEERS IT WILL HAVE. SO THERE ARE SOME DOLLARS SAVED, BUT IT'S REALLY THE INVESTMENT IN OUR NONPROFITS WE WILL GET.

>> ANY OTHER QUESTIONS OR COMMENTS? COUNCILOR LOCKE?

>> I'M EXCITED ABOUT THIS OPPORTUNITY TO KIND OF EXPLORE WAYS TO CONNECT OUR GLORIOUS CITIZENRY WITH GLORIOUS THINGS WE HAVE GOING ON. IT BRINGS UP OTHER CONVERSATIONS WE'VE BEEN HAVING IN OTHER PARTS OF GOVERNMENT AND OTHER COMMITTEES AND THINGS, BUT THE IDEA OF ENSURING PEOPLE UNDERSTAND WHERE AND HOW THEY CAN GET PLUGGED INTO THEIR COMMUNITY IS TOP OF MIND.

LOVE THE IDEA OF US TAKING KIND OF THE FIRST STAB AT CONNECTING TO EVENTS THAT WE HAVE, IF THERE'S A WAY TO PULL CITY EVENTS WE'RE LOOKING FOR VOLUNTEERS AND GET THEM PUGGED IN, MAYBE IT CAN SIGNAL TO EVERYBODY THAT THIS IS A WAY TO REALLY SHARE YOUR OPPORTUNITY WITH OUR PEOPLE. VERY COOL.

>> YES, MA'AM?

>> IT'S NOT LIVE YET, SO I WANT TO MAKE SURE PEOPLE DON'T GO TO THE SITE AND LOOK FOR STUFF.

IT'S NOT THERE YET. THIS IS THE FIRST STEP, WE PROVIDED THE ORGANIZATION WITH A PROCLAMATION. THE RESOLUTION WAS TO BOOST IT A LITTLE BIT IN THE PUBLIC REALM.

SO WHEN IT'S READY, SIMILAR TO THE RENTAL CAP ORDINANCE, WE'LL BE BACK TO SAY IT'S READY AND IT'S LIVE AND GO USE IT.

>> COUNCILOR TAYLOR?

>> I'M FAMILIAR WITH THIS SITE, PRETTY AWESOME.

I THINK YOU'RE A ROTARIAN, AREN'T YOU? THERE ARE FOUR ROTARIANS IN THIS ROOM AND JOHN, HEDKO IS ON THE JUST SERVE ADVISORY COUNCIL AND MOTTO IS SERVICE ABOVE SELF. SO I APPRECIATE THIS RESOLUTION, DR. JOSHI, AND FULLY SUPPORT AND GLAD WE'RE IMPLEMENTING THIS TOOL TO INCREASE VOLUNTEERISM.

>> COUNCILOR MINNAAR?

>> DITTO, GOOD WORK.

>> ANY OTHER QUESTIONS OR COMMENTS, I WOULD ENTERTAIN A

MOTION. >> SO MOVED.

>> SECOND.

>> ALL RIGHT.

MOVED AND SECONDED. PLEASE VOTE.

ALL RIGHT. THAT PASSES. THANK YOU, GREAT WORK THERE.

[17. ANNOUNCEMENTS]

ANNOUNCEMENTS. MAYOR FINKAM, A QUESTION I WANTED TO ASK YOU FOR AN ANNOUNCEMENT, WE HAD A BIG SWIM EVENT COMING UP. DID YOU WANT TO UPDATE PEOPLE ON THAT?

>> I'M NOT ON A LOCAL ORGANIZING COMMITTEE BUT THE WORLD AQUATICS IS BRINGING THE WORLD CUP OF SWIMMING, THREE EVENTS, WE ARE ONE OF THREE.

300 SWIMMERS WILL BE COMING TO CARMEL FOR THE EVENT OCTOBER 10, 11, AND 12TH. IT'S A HOLE IN THEIR SCHEDULE WE WERE GLAD TO FILL AND IT HAPPENS TO BE WHEN ALL THE CARMEL HIGH SCHOOL KIDS ARE ON FALL BREAK.

IF YOU OWN A RESTAURANT OR WORK IN HOSPITALITY, DO NOT SEND OFF YOUR STAFF LIKE YOU MIGHT NORMALLY FOR A BREAK, IN ADDITION TO 500 SWIMMERS PROBABLY SIX TO EIGHT PEOPLE ACCOMPANYING EACH OF THEM.

3,500 HOTEL ROOMS, EXPECTED TO ARRIVE IN TOWN ROUGHLY OCTOBER OCTOBER 8TH. GET USED TO THE TIME CHANGE OR THE ALTITUDE OR THE TEMPERATURE IN THE POOL. COMPETITION 10, 11 AND 12 AND IT'S A SUPER EXCITING EVENT.

IT WILL BE BROADCAST ON PEACOCK. SO WE'LL HAVE GREAT EXPOSURE FOR THE CITY OF CARMEL AND OUR AMAZING RESIDENTS AND BUSINESSES THAT SUPPORT THE CITY.

IT'LL BE AN AMAZING OPPORTUNITY TO SHOW OFF THE $55 MILLION COMPETITION POOL AT CARMEL HIGH SCHOOL. THE OLD POOL, UNDER 50- METER POOL, WILL SERVE AS, MY UNDERSTANDING, A WARM - UP AND COOLDOWN POOL.

A CHANCE TO SHOW OFF OUR AMAZING SCHOOL SYSTEM.

OH, AND ONE MORE THING.

>> YES.

>> WITH THE GENEROSITY AND SUPPORT OF CARMEL PORCH FEST A LATE NIGHT ON MAIN THAT SATURDAY NIGHT. YOU SEE THESE LARGE EVENTS YOU SEE ACROSS THE COUNTRY, NBA ALL-STAR INCLUDED IN THAT, OFTENTIMES PEOPLE ARE A BUS RIDE AWAY FROM WHERE THE COMPETITION VENUE IS. THIS COMPETITION VENUE IS SITTING RIGHT ON OUR MAIN STREET

[01:40:03]

SWIMMING WILL GET DONE AT 6:30. IT WILL BE A COOL EVENT AND THE WEATHER WILL BE PERFECT. JUST PERFECT.

>> ANY OTHER ANNOUNCEMENTS FROM THE COUNCIL? COUNCILOR TAYLOR?

>> MAYOR'S ADVISORY COMMISSION ON SENIOR LIVING WILL BE HELD ON WEDNESDAY, THIS WEDNESDAY THE 23RD, AND WE'LL HAVE A PANEL OF SENIOR LIVING DEVELOPERS TALKING ABOUT EITHER PAST PROJECTS IN CARMEL, CURRENT PROJECTS APPROVED, OR POSSIBLE PLANNED PROJECTS AND THEN VARIOUS ISSUES RELATED TO SENIOR LIVING AND SENIOR LIVING DEVELOPMENT.

IT'S AT 5:30 AT CITY HALL.

>> COUNCILOR LOCKE?

>> CLIMATE ACTION COMMITTEE MEETING TOMORROW NIGHT AT 6:00 P.M.

GOES TO THE IDEA OF LEAVING THE WORLD AND PLANET BETTER THAN WE FOUND IT AND/OR TAKING CARE AND STEWARDING THE THING THAT WE LOVE, TREES, PLANTS, ALL THE OTHER COOL STUFF.

IF YOU LOVE THE CLIMATE, SHOW UP TOMORROW. THANK YOU.

>> ANY OTHER ANNOUNCEMENTS? JUST A REMINDER THERE IS GOING TO BE AN AT- LARGE TOWN HALL ON JULY 30TH WITH ALL THREE AT- LARGE COUNCILORS AND MYSELF FROM 6:00 TO 7:00 P.M. ON WEDNESDAY, JULY 30 TH.

I WILL ADJ

* This transcript was compiled from uncorrected Closed Captioning.