[00:00:10]
>>> I'M CALLING TO ORDER THE WEDNESDAY,
[1. MINUTES]
OCTOBER ST 2025 MEETING OF THE BOARD OF PUBLIC WORKS AND SAFETY. WE HAVE A QUORUM.FIRST ON OUR AGENDA ARE THE MINUTES FOR THE SEPTEMBER 17TH, 2025 REGULAR MEETING.
[2.CONTRACTS]
>> TWO, CONTRACT, AGREEMENT OF SERVICES, COMPUTER LL KRARKS BILLING SERVICES.
>> GOOD MORNING. THIS IS A REQUEST FOR SERVICES WITH DIJ TECH. WE ARE TRAN SIS SIGNATURESING TO A THIRD- PARTY EMS BILLING SERVICE STARTING IN 2026.
AND WE HAD A REQUEST FOR QUOTES AND GONE THROUGH A DIFFERENT COUPLE COMPANIES AND SELECTED THIS COMPANY. IF THERE AREN'T ANY QUESTIONS, WE'D APPRECIATE YOUR SUPPORT AND APPROVAL.
>> 2- B, REQUEST FOR PURCHASE OF GOODS AND SERVICES IN THE AMOUNT OF $273,530.
REWHICH IS A SIT AMBULANCE. CHIEF?
>> YES, AGAIN, THANK YOU. THIS IS FOR THE RECHASSIS OF OUR ONE OF OUR AMBULANCES. RIGHT NOW, IT TAKES A VERY LONG TIME TO GET FIRE TRUCKS AND AMBULANCES AND THE COST HAS GONE UP DRAMATICALLY.
SO LOOKING AT A WAY OF REPURPOSING SOME OF OUR EQUIPMENT WITH A NEW CHASSIS. MEDIC 341, WHICH IS ONE OF OUR BUSIEST UNITS, IS CURRENTLY OUT FOR RECHASSIS AND SHOULD BE COMPLETED IN THE NEXT 30 DAYS.
WE'RE PRETTY HAPPY WITH THE PROCESS SO FAR.
IT GETS US NEARLY A NEW VEHICLE.
THEY CLEAN UP THE BOX, NEW LIGHTS, NEW COMPONENTS IN THERE FOR A BETTER PRICE AND A MUCH SHORTER TIME FRAME TO GET IT BACK IN SERVICE. SO WITHOUT ANY QUESTIONS, APPRECIATE YOUR APPROVAL.
>> WHAT KIND OF TIMELINE DOES IT TAKE TO DO THIS? APPROXIMATELY?
>> YEAH, SO WE'RE LOOKING AT EVERY ABOUT SIX-MONTH TIMEFRAME HERE.
SO GETTING TWO DONE ALMOST IN A YEAR IS GREAT.
IT USED TO BE YOU COULD TURN AROUND A NEW AMBULANCE IN 180 DAYS.
NOW IT'S TWO TO THREE YEARS FROM TIME OF ORDER AND THE COST HAS INCREASED ALMOST 100%.
SO HERE'S AA THAT WE CAN KEEP OUR UNITS IN SERVICE AS QUICKLY AS POSSIBLE AT A BETTER RATE.
>> CHIEF, IT TAKES SIX MONTHS TO GET THE UNIT BACK. IN THE MEANTIME, AND SINCE THIS IS ONE OF THE BUSIER UNITS, DO YOU GET A LOANER?
>> FORTUNATELY, IN OUR COMMUNITY, WE'RE BLESSED TO HAVE RESERVE EQUIPMENT.
SO SHOULD ONE OF OUR PUMPERS GO DOWN OR A LADDER GO DOWN AN AMBULANCE, WE HAVE A COUPLE OF RESERVE UNITS.
THAT'S WHAT THEY HAVE BEEN OPERATING IN UNTIL THESE COME PACK.
>> ALL RIGHT. I MOVE TO APPROVE.
>> 2- C IS A REQUEST FOR SOFTWARE, LICENSE AND SUPPORT AGREEMENT OF ALL SOFTWARE CORPORATION IN THE AMOUNT OF $93,204.
PROJECT DOC SOFTWARE ADDITIONAL SERVICES AMENDMENT.
THE DIRECTOR OF COMMUNITY SERVICE'S REQUEST.
IS ANYBODY HERE TO GIVE A QUICK OVERVIEW?
>> I HAVE A QUICK OVERVIEW. I AM CLEAR ILY FAMILIAR WITH THIS. THIS IS AN AMENDMENT TO -- EXCUSE ME, AN ADDITIONAL SERVICES AMENDMENT TO ADD ON ADDITIONAL COMPONENTS TO THE DOCS PROJECT DOCS SOFTWARE. SO WHAT IT WILL DO IS ADD IN AN ADDITIONAL WORK FLOW AS WELL AS LASER INTEGRATION AND INCLUDES THEIR SOFTWARE. THEY USE PROJECT DOCS FOR ALL OF THEIR PLAN SUBMIT TALLS.
THANK YOU. >> THANK YOU FOR STEPPING IN TODAY. YOU HAVE A MOTION TO APPROVE?
>> AYE. THE MOTION CARRIES. REQUEST FOR PROFESSIONAL
[00:05:01]
SERVICES, CROSS ROAD ENGINEERS, $78,000.ADDITIONAL SERVICES AMENDMENT. THE DIRECTOR OF ENGINEERING.
>> GOOD MORNING. DEPARTMENT OF ENGINEERING.
THIS IS A SUPPLEMENTAL ON TO THEIR CONTRACT FOR THE CROSSWALKS ON TOWN ROAD. WE ALTERED THE FINAL TO SCHEDULE TO BETTER ACCOMMODATE SCHOOL BUSS, THINGS LIKE THAT.
BECAUSE OF THAT, IT ELONGATED THAT TIME.
THIS IS A SUPPLEMENTAL TO JUST GET THE INSPECTIONS TO THE FINISH LINE FOR THIS PROJECT.
>> MOTION CARRIES. THANK YOU, JARED.
>> 2-E IS A REQUEST FOR ADDENDUM TO EXTEND THE AGREEMENT FOR ADDITIONAL PERIOD. CLAIMS MANAGEMENT SERVICES INCORPORATED, OSHA RECORDKEEPING SERVICES, NICOLE MURPHY, DIRECTOR OF HUMAN RESOURCES.
ANYBODY FROM THAT DEPARTMENT HERE? OKAY.
>> I CAN CAN SPEAK TO THIS ONE. WE HAVE BEEN USING THIS REPORTING SYSTEM SINCE 2021. WE ARE JUST EXTENDING IT THROUGH 2027.
WHAT THIS IS OUR OSHA RECORDKEEPING SERVICES AND ALSO MEDICARE REPORTING.
2-F REQUEST FOR PURCHASES OF GOODS AND SERVICES. IN THE AMOUNT OF $188,409.31. CITY WORKS RENEWAL, ADDITIONAL SERVICES AMENDMENT KEVIN, DIRECTOR OF INFORMATION COMMUNICATION SERVICES. KEVIN?
SO THIS RENEWAL FOR CITY WORKS IS FOR THE SOFTWARE THAT OF THE CITY DEPARTMENTS USE TO RECORD OPERATIONAL ASPECTS OF THEIR JOBS. SO UTILITIES, STREET DEPARTMENT, THIS IS WHERE WE RECORD THE WORK THAT FOLKS ARE DOING AROUND THE CITY AND MAKE SURE IT GETS DONE AND TRACKED.
>> AYE. MOTION CARRIES. KEVIN, YOU'RE UP FOR THIS NEXT ONE.
2-G REQUEST FOR GOODS AND PURCHASES IN THE AMOUNT OF $51,840. THE RENEWAL ADDITIONAL SERVICES AMENDMENT.
GREAT. SO IT'S THE SOFTWARE THAT WE USE BEHIND THE SCENES THAT MANAGES THE SERVER ENVIRONMENT THAT WE HAVE.
THAT KEEPS ALL OF THOSE SERVICES THAT WE HAVE ON PREM AND THAT'S WHERE ALL OF OUR SOLUTIONS.
2- H, ADVANCED SECURITY TECHNOLOGIES IN THE AMOUNT OF $370,138, MOBILE BARRICADES AND MODULE LARCENY VEHICLE OUR STREET COMMISSIONER IS HERE.
>> OPERATIONS MANAGER, STREET DEPARTMENT.
THIS IS FOR THE MODULAR VEHICLE BARRIER SYSTEM. WE HAVE BEEN TRYING TO GET THIS SINCE EARLY '23. THANKS TO THE, OVER THE LAST SIX OR SEVEN MONTHS, IT'S REALLY GOTTEN SOME TRACTION. WE'RE HERE TO ASK FOR YOUR APPROVAL TO SECURE THE LANES AT ANY EVENT OR FESTIVAL THAT WE
>> 2- I IS A REQUEST FOR PURCHASES OF GOODS AND SERVICES. HOWARD COMPANY IN THE AMOUNT OF $1,370,633. 36, PAVING PROGRAM CO-1.
>> GOOD MORNING, KRYSTAL EDMOND SON. S IF FOR THE PAVING PAVING PROGRAM TO BE ADDED ON TO THE CONTRACT THAT COUNCIL THANKFULLY APPROPRIATED MONEY TO FUND.
>> MOTION CARRIES. >> THANK YOU.
[3. REQUEST TO USE CITY STREETS/PROPERTY]
SECTION 3 IS A REQUEST TO USE CITY STREETS AND PROPERTY.3 A THROUGH C ALL HAVE THE DEPARTMENT APPROVAL. IS THERE ANYBODY WHO WANT THES TO SPEAK ABOUT ANY OF THESE EVENTS? IF NOT, I'LL TAKE A MOTION TO ACCEPT 3- A THROUGH C.
[00:10:02]
>> MOVE TO APPROVE A THROUGH C.
[4. OTHER]
>> 4- A A REQUEST FOR AERIAL WAIVER NUMBER 04-28-17-01 REPLACEMENT OF THREE UTILITY POLES, DUKE ENERGY. ANYONE TO SPEAK OR DO WE NEED ANY ADDITIONAL INFORMATION?
>> MOTION CARRIES. 4- B, IF REQUEST REQUEST FOR AERIAL WAIVER NUMBER 04, VARIOUS LOCATIONS, CROWN CASTLE. NOBODY TO SPEAK ON IT?
5, ADD-ONES. WE HAVE ONE ADD-ON.
>> THIS ADD OF- ON IS MORE OF A NOTICE. IT'S JUST THE OPPORTUNITY TO PUT THIS BOARD ON NOTICE AND ANYONE WATCHING ON NOTICE ABOUT A CLOSURE THAT WILL TAKE PLACE ON KEYSTONE. WE JUST WANT TO TAKE EVERY AVAILABLE OPPORTUNITY AS A CITY TO GET THAT INFORMATION OUT THERE AND I I THINK THIS IS AN APPROPRIATE ASPECT. SO IT WOULD BE A REQUEST TO ADD ON STREET DEPARTMENT NOTICE.
[5 ADD-ONS]
>> FIRST, WE'RE GOING TO MOVE TO ADD ON.
>> THIS HAS BEEN ADDED ON. WE'RE FREE TO DISCUSS.
>> STREET DEPARTMENT, PROJECT MANAGER. ON THURSDAY, WE WILL BE SHUTTING DOWN KEYSTONE AND DIVERTING IT ON TO THE RAMPS AS A DETOUR.
WE'LL BE DOING NORTHBOUND STARTING AT 9:00 P.M. TRYING TO KEEP IT AS MOST PEOPLE HAVE TRAVELED FOR THE DAY. IT SHOULD TAKE ABOUT 30 MINUTES, 45 MINUTES.
IMMEDIATELY FOLLOWING THAT, WE'LL CLOSE SOUTHBOUND AT CARAMEL DRIVE DUH INVESTIGATORING TO THE OFF RAMP AND MOVE BACK DOWN TO THE ONRAMP FOR THE DETOUR FOR THAT AS WELL.
THIS IS FOR A BRIDGE INSPECTION OF THE BEAMS UNDERNEATH.
TYPICALLY THIS IS DONE WITH NO CLOSURES NEEDED AT ALL, BUT WE NEED A CLOSER LOOK AND IT'S DEAD CENTER BETWEEN THE TWO LANES. FOR THE SAFETY OF OUR PERSONNEL AND THE OUTSIDE ENGINEERING FIRM TO DO THIS, WE'RE GOING TO HAVE TO CLOSE IT DOWN FOR JUST A SHORT PERIOD OF TIME. IS THERE ANY DISCUSSION OR QUESTIONS?
>> NO, IT WAS NOT HIT. EVERY TWO YEARS I HAVE TO DO ANNINGS IN OF ALL YOUR BRIDGES IN THE CITY. WE DO OURS IN CONJUNCTION WITH THE REPORTING BODY TO THE STATE.
THEY DID THEIR INSPECTION AS NORMAL AND THIS IS A PRETTY NORMAL THING THAT IF WE HAVE ONE EVERY ROUND WE GO, NORMALLY, IT'S A SINGLE- LANE CLOSURE SO IT'S NOT AS IMPACTFUL AS THIS IS.
>> THANKS. >> I THINK I DROVE BY SIGNAGE.
IS IT OUT ALREADY OR WAS THAT FOR SOMETHING ELSE?
>>S THAT HAVE THE SIGNAGE TO NOTIFY PEOPLE. WE PUT IT OUT MONDAY MORNING TO GIVE PEOPLE SOME NOTICE OF THE CLOSURE.
WE POSTED ON OUR SOCIAL MEDIA AND SHARED AS MUCH AS WE COULD TO GET IT OUT THERE.
IF WE CAN PUT THE OVERHEAD. I DO HAVE A CLOSURE. I DIDN'T REALIZE IT WASN'T UP THERE. WE RECEIVED BY E- MAIL YESTERDAY. THANK YOU.
I THINK WE'RE GOOD TO GO. UNLESS YOU HAVE OTHER QUESTIONS?
>> MOTION CARRIES. THANK YOU, RYAN AND TEAM.
* This transcript was compiled from uncorrected Closed Captioning.