Feb 11, 2026 Finance, Utilities and Rules Committee Meeting

[00:00:06]

>> GOOD EVENING, WELCOME TO THE FINANCE UTILITIES RULES IN -- FINANCE UTILITIES AND RULES COMMITTEE MEETING FOR WEDNESDAY FEBRUARY 11TH, 2026. WE WILL OPEN THE MEETING AT 6:3.

[b. Analysis of Audit Committee]

TONY, YOU HAVE AN UPDATE FROM COUNSELOR LAW FROM SOME OF HIS WORK.

>> YES, I TALKED TO HIM A WHILE AGO AND HE SAID HE'S BEEN WORKING ON THIS.

HE'S DONE AN ASSESSMENT AND HE'S PUTTING TOGETHER SOME DOCUMENTS FOR ALL OF US TO REVIEW, SO WE

WILL KNOW MORE SOON. >> AND FOR THE PUBLIC'S PURPOSE FOR, RYAN WAS A MEMBER OF FINANCE COMMITTEE LAST YEAR WEES CHARGED WITH TAKING A LOOK AT THE ORDINANCE AND POSSIBLE STRUCTURE AND I WOULD ALSO LIKE TO RECOMMEND WHEN WE GET THAT FROM COUNSELOR LOCK THAT WE HAVE ZACH, OUR CFO LOOK AT THAT AND REED, THE COUNSEL'S FINANCIAL FL CONSULTANT TAKE A STAB OF RELATED AUDIT COMMITTEES. IN YOUR FILES TODAY YOU HAVE THE ORIGINAL AND MINUTE ORDINANCE AND ALSO THE ORDINANCE THAT REQUIRES THE QUARTERLY REPORTS. NEXT ITEM.

ANY QUESTIONS ABOUT THE AUDIT COMMITTEE REVIEW FROM COMMITTEE MEMBERS?

[c. Analysis of Advisory Committee on Disability]

IN YOUR -- IN YOUR FOLDERS, YOU HAVE THE ESTABLISHING ORDINANCE D-2508-19, ESTABLISHES A COMMITTEE TO ADVISE THE CITY OF CARMEL ON DISABILITY ISSUES. THE CHARGE WERE ITEMS REPRESENTING THE DIVERSE NEEDS OF INTEREST FOR PEOPLE WITH DISABILITIES AND PROVIDING INFORMED INPUT ON DEVELOPMENT AND ASSETS OF FUTURE CITY PROJECTS AND SERVICES THAT IMPACT PEOPLE WITH DISABILITIES CREATING OPPORTUNITIES FOR WITH DISABILITIES TO INTERACT SON A SOCIAL BASIS TO INTERACT WITH AND EMPLOY WITHINTHE CITY. THAT WAS THE ORIGINAL CHARGE.

I WANTED TO SORT OF OPEN IT UP ON DISCUSSION ON SOME IDEAS OF HOW WE WANT TO APPROACH, EVALUATING AND -- AND WITH THE POSSIBLE BRINGING FORWARD TO RECOMMENDATION AND ANY CHANGES

TO THIS ORDINANCE. COUNCIL MEMBER. >> THANK YOU, MR. CHAIR.

I THINK IT'S IMPORTANT WHY WE BROUGHT TO COMMITTEE AND IMPORTANT FOR YOU TO GO OVER A

LITTLE BIT. >> YEAH, SO AT -- THE WAY THE ORDINANCE WAS ESTABLISHED AND COUNSEL YOU MAY HAVE HISTORICAL KNOWLEDGE RELATED TO THIS BUT, THE STATED PURPOSE IN THE ORDINANCES IN ORDER TO FOSTER -- COMPUTER -- THERE YOU GO. I DIDN'T HAVE THIS PRINTED OFF.

IN ORDER TO FOSTER CULTURE OF INCLUSIVITY WITHIN THE CITY OF CARMEL IS IN THE PUBLIC INTEREST TO CREATE COMMITTEE THAT REPRESENTS DIVERSE NEEDS OF DISABLED PEOPLE WITHIN THE CITY PROVIDING COMMON ON THE CITY'S SERVICES POLICIES AND PRACTICE AND PROVIDING INPUT ON THE DEVELOPMENT AND ASSESSMENT OF THE FUTURE. CITY PROJECTS AND SERVICES THAT IMPACT PEOPLE WITH DISABILITIES WORK WITH LOCAL EMPLOYERS, EMPLOY MORE PEOPLE WITH DISABILITIES AND HELP CREATE POSITIVE, SOCIAL ACTIVITIES THAT ENRICH THEIR LIVES.

SO I THINK WE KNOW FORMER COUNSELOR CAMPBELL WAS A STRONG ADVOCATE OF THIS.

WITH MY TIME AT CARMEL CLAY PARKS, WE -- CARMEL CLAY PARKS HAS AWARDED FOR ADOPTIVE PROGRAMMING AND DOES EMPLOY MANY ADULTS WITH DISABILITIES. YOU KNOW, THE NORTH END PROJECT WITH THE PREVIOUS COUNSEL, THE PREVIOUS COUNCIL WORKED WITH LOCAL DEVELOPER TO PROVIDE HOUSING OPPORTUNITIES FOR ADULTS WITH DEVELOPMENTAL DISABILITIES. SO TO COUNSELOR MINNAAR'S

[00:05:03]

>> SURE. IT'S -- MY RECOLLECTION IS THAT WE WANTED TO GIVE A VOICE TO THOSE WHO WERE AT THE TIME PERSEVERED AS BEING VOICELESS AND COUNSELOR CAMPBELL WAS WILLING TO LEAD THAT EFFORT AND SO THIS ORDINANCE WAS WRITTEN IN ORDER TO ESTABLISH THE WIDEST POSSIBLE WAY OF GIVING THOSE FOLKS WHO, YOU KNOW, THERE'S SOME KIND OF A DISABILITY AND I THINK I REMEMBER THE CONVERSATION. TONY, HELP ME WITH THIS, BUT, YOU KNOW, THE CONVERSATION WAS MULTIPLE AREAS OF CHALLENGE IN THEIR LIFE AND THAT WE COULD TRY AND DO BETTER AS A CITY. NOW, I AM CONFUSED AS TO WHY THIS IS NOW AT COUNCIL.

I MUST HAVE MISSED THAT. I KNEW WE WERE GOING TO TALK ABOUT IT.

I GUESS I DON'T KNOW WHAT THE DRIVER IS THERE BECAUSE AS I SAID THIS, THIS IS WHAT I THINK WE WERE INTENDED TO DO. I DON'T THINK WE'VE GOTTEN OFF TRACK.

NOW IS THERE MORE THAT CAN BE DONE, SURE, PROBABLY ALWAYS IS, BUT IT WAS DEALING WITH LIKE, YOU KNOW, COORDINATING WITH THE PARKS DEPARTMENT AS YOU KIND OF REFERENCED THAT THERE WOULD BE SOME KIND OF ADAPTIVE EQUIPMENT FROM HERE ON FORWARD EVERY TIME SOMETHING WAS CHANGED OR BUILT AT THE PARK SYSTEM THAT WE WOULD LOOK AT, YOU KNOW, ALL OF THE ADA REQUIREMENTS THAT WE ARE NOW DOING AT STREET CORNERS AND THAT WE WOULD TRY AND BUILD THE , YOU KNOW, THE CENTER FOR PERFORMING ARTS WHEN WE WERE MAKING SOME CHANGES OVER THERE. AFTER IT WAS BUILT, MAKING SOME CHANGES OVER THERE THAT SOMEONE WOULD GO WHAT ABOUT EVEN IF IT WASN'T REQUIRED BY LAW.

SO YEAH I'M WITH COUNCILOR MINNAAR, I DON'T REMEMBER WHY WE ARE ACTUALLY TALKING ABOUT THIS NOW BECAUSIC THIS IS PRETTY COMPREHENSIVE AND I WAS GOING TO SAY INCLUSIVE.

>> AND I WOULD AGREE AND PRESIDENT SNIDER JUST WANTED US TO FTO TAKE A LOOK AT IT.

HISTORICALLY DID YOU HAVE ANYTHING TO ADD? >> NOT MUCH THAT JEFF SAID.

HE TOUCHED ON THE WORD INCL INCLUSIVE. YOU CAN LOOK AT WHO IS SUPPOSED TO BE ON THE COMMITTEE. DIVERSE PEOPLE WHO EITHER WORK IN THE DISABILITY CAREER FIELD OR WHO HAVE FAMILY MEMBERS OR PERSONALLY IMPACTED BY DISABILITIES, YOU KNOW, SO AS FAR AS WHAT THE CITY DOES, HOW IT PROVIDES SERVICES, ITS FACILITIES TO BE, YOU KNOW, TO PROVIDE SOME TYPE OF MECHANISM TO LOOK AT HOW WE DO THINGS IN THE COMMUNITY AND HOW WE CAN

BECOME A MORE DISABLED FRIENDLY. >> YEAH. >> MR. PRESIDENT.

>> YES, SIR. >> MR. CHAIRMAN, I SHOULD SAY. THE ONE THING THAT I DID , I DID INVITE A CURRENT MEMBER OF THE COMMITTEE I THOUGHT WE COULD AT LEAST ASK HOW IS IT GOING, WHAT ARE YOU WORKING ON, HE WENT TO THE WRONG LOCATION. HE WILL BE HERE SHORTLY.

WITH YOUR INDULGENCE -- THERE HE IS RIGHT THERE. DAVID GLEN.

DAVID, YOU'RE CURRENTLY SERVING ON THE COMMITTEE. YOU ARE NOT.

YOU APPLIED TO BE ON THE COMMITTEE. BUT, YOU KNOW, I WAS UNAWARE OF ANY ISSUES ABOUT HOW THE COMMITTEE WAS PERFORMING, SO, YOU KNOW, I'M HAPPY TO CHANGE

ANYTHING BUT I DON'T KNOW WHAT TO CHANGE. >> COUNCIL MINNAAR.

>> THANK YOU, MR. CHAIR. I'M TRYING TO REMEMBER, WE TALKED ABOUT A LITTLE BIT IN ONE OF OUR MEETINGS AND I'M TRYING TO RECALL WHY IT WAS SENT TO US INITIALLY AND I JUST CAN'T SEEM

TO REMEMBER THE REASON BEHIND IT AND -- >> I THINK --

>> I'M A LITTLE LOST. >> WHAT I'M THINKING IS PRESIDENT SNYDER WANTED US TO LOOK AT THE APPOINTEES, GET A STATUS UPDATE ON HOW IT'S WORKING WITH THE CURRENT COMMITTEE. I THINK ALSO WOULD BE IMPORTANT AND WE DID THIS REGULARLY AT CARMEL CLAY PARKS. YOU'RE NEVER REALLY FINISHED WITH YOUR ADA TRANSITION PLAN.

I'M ASSUMING THAT'S ZACH, ADA COORDINATOR, IS THAT UNDER ENGINEERING? WHO IS ADA? DO YOU KNOW -- DO WE KNOW WHO IS THE ADA COORDINATOR IS UNDER,

[00:10:09]

DÍAZ, YES? >> YEAH, LITTLE JOHN. >> OKAY.

SO MAYBE WE COULD ALSO -- WE CAN REACH OUT TO DAVID LITTLE JOHN, HAVE GIVE US STATUS AND WHAT

WORK NEEDS TO HAPPEN. COUNCILOR WORRELL. >> AS I SHOULD HAVE DONE FROM THE VERY BEGINNING ALWAYS ASK THE CLERK OR DEPUTY CLERK WHAT JESSICA REMEMBERS AND SHE WAS INDICATING THAT PRESIDENT SNYDER FELT LIKE THE NAME MIGHT NOT BE APPROPRIATE AND NOW I REMEMBER WHY I INVITED MR. GLEN BECAUSE I WAS GOING TO ASK HIM IS THE NAME OF THIS COMMITTEE APPROPRIATE OR IS THERE A MORE -- IS THERE A MORE MODERN WAY OF REFERRING TO THIS COMMITTEE THAT MIGHT ACTUALLY INCREASE WHO WOULD SERVE ON IT OR WHO IT SERVES AND SO WITH YOUR PERMISSION I'D LIKE

TO ASK MR. GLEN TO AT LEAST COMMENT ON THAT. >> YES.

>> SO MR. GLEN, YOU ARE GOING TO HAVE TO GO TO THE MICROPHONE. RIGHT UP THERE.

THIS MAY BE VERY QUICK AND I KNOW I'M CATCHING YOU KIND OF OFF GUARD.

THE -- AND I LOST MY SCREEN SO YOUR GOING HAVE TO READ WHAT THE NAME IS.

>> JUST -- MR. CHAIR, ALSO FROM MY UNDERSTANDING AND I'M GOING TO DIRECT MY VERY FIRST QUESTION

TO YOU. >> SURE. >> MY UNDERSTANDING IS I DO HAVE A DAUGHTER WHO IS A SPECIAL EDUCATOR TEACHER, TAUGHT RESOURCE FOR YEARS AT THE HIGH SCHOOL AND I WAS TOLD IT'S NONTYPICAL THAT THAT'S THE EXPRESSION TO USE, SO I'M ASKING YOU IS THAT ONE OF THE NONTYPICAL STUDENT OR NONTYPICAL -- I GUESS THAT'S ONE OF THE

QUESTIONS I HAVE FOR YOU? >> YEAH, I WOULDN'. I'M NOT AN EXPERT BY ANY MEANS.

I HAVE A BROTHER WITH DISABILITY AND I'M INVOLVED WITH A LOT OF ORGANIZATIONS THAT SERVE THAT COMMUNITY. I HAVEN'T HEARD THAT TERM BEFORE, BUT, YEAH, I HAVEN'T HEARD THAT, YEAH. IT'S -- YOU KNOW, THAT WOULD BE A QUESTION FOR WHAT'S THE CURRENT, YOU KNOW, WORLD. I JUST -- I MEAN, I ADDRESS THOSE -- THAT COMMUNITY AS INDIVIDUALS WITH DISABILITY AND, YOU KNOW, TREAT THEM LIKE EVERYBODY ELSE.

SO I THINK -- DID YOU SAY ATYPICAL? >> NON--

>> NONTYPICAL. THAT DOESN'T SEEM VERY FRIENDLY TO ME BUT ALSO AS A SPECIAL ED, SO MY MOM WAS ALSO SPECIAL ED TEACHER, THEY DO HAVE CATEGORIES FOR THE STUDENTS AND A LOT OF THAT COMES FROM GOVERNMENT CLASSIFICATIONS TO BE ABLE TO PROVIDE THEM SERVICES, SO IT COULD BE ONE OF THOSE PHRASES THAT THEY'RE KIND OF FORCED TO USE TO GET THE RESOURCES THEY

NEED FOR THAT -- YOU KNOW, THAT INDIVIDUAL OR -- >> SEE, YOU'RE ALREADY AN EXPERT. YOU DON'T THINK YOU ARE BUT YOU CLEARLY ARE.

>> I'M NOT AN EXPERT BUT I THINK -- IF I HAD TO GUESS. I DIDN'T HEAR THAT TERM IN

REGULAR CONVERSATION. >> THE PARKS AND RECREATION WORLD, WE DEFINE IT AS ADAPTIVE.

ADAPTIVE PROGRAMMING BECAUSE IT DIDN'T MATTER IF YOU HAD A DISABILITY OR YOU -- BECAUSE OF AGE OR JUST GENERAL ABILITY WE WOULD ADAPT TO ALL PROGRAMMING TO ANYBODY'S NEEDS IN OUR COMMUNITY WHETHER YOU WERE DISABLED, PARTIALLY DISABLED BECAUSE OF AGE, BECAUSE OF STRENGTH AND ABILITY IS A WAY WE TYPICALLY APPROACHED IT. SO I WOULD -- I DO THINK IT WOULD BE HELPFUL TO GET AN UPDATE OF WHERE THE CITY IS ON THEIR ADA TRANSITION PLAN SO I WILL REACH OUT TO DAVID LITTLEJOHN AND REALLY APPRECIATE YOU COMING TO TALK WITH US TODAY. ALSO REACH BACK OUT WITH COUNSELOR -- PRESIDENT SNYDER TO GET ADDITIONAL DIRECTIVE. WE CAN -- IF YOU GUYS WOULDN'T MIND, BEFORE NEXT MEETING LET'S JUST -- I WILL WORK ON THOSE TWO THINGS. REVIEW THE ORDINANCE, LOOK AT IF YOU HAVE ANY RECOMMENDED CHANGES TO THE MAKEUP OF THE COMMITTEE OR THE STRUCTURE OF THE COMMITTEE. WE CAN LACK -- I KNOW WESTFIELD HAS ONE, COMMITTEE AS WELL AND WE CAN LOOK AT OTHER COMMITTEES AND WHAT THEY'RE DOING. BUT WE KNOW THAT ONE THING THAT WAS ACCOMPLISHED IS THROUGH THIS COMMITTEE IS EFFORTS OF CARMEL CLAY PARKS.

[00:15:01]

>> YEAH, BUT I WOULD LIKE TO THANK MR. GLEN FOR APPEARING AND THERE'S JUST MAYBE BEEN SOME CONFUSION SO WE STILL HAVE NOT APPOINTED THE MEMBERS TO THIS COMMITTEE BECAUSE WE ARE WAITING FOR THIS HEAR TO GO TAKE PLACE. I APPRECIATE YOUR PATIENCE. DID YOU HAVE SOMETHING THAT YOU

WANTED TO ADD? >> WELL, SINCE YOU GAVE ME A MIC MIGHT AS WELL TAKE ADVANTAGE OF IT. BUT AS YOU'RE LOOKING AT THIS COMMITTEE, YOU KNOW, THIS COMMITTEE IS IMPORTANT TO ME JUST IN MY DAY-TO-DAY AND GROWING UP AS WHATEVER WE ARE DOING NOW WE COULD ALWAYS DO MORE. WHATEVER, YOU KNOW, THE OTHER CITIES ARE DOING, THEY COULD ALWAYS DO MORE. SO THAT IS MY HOPES.

I'VE REACHED OUT YEARS AGO TO KIND OF SEE WHAT WAS GOING ON BUT NOW THAT I'M, YOU KNOW, KIND OF MORE TRYING TO GET MORE INVOLVED IS JUST A REMINDER THAT WE COULD ALWAYS DO MORE AND LIKE THE PARKS, SOME OF THE PARKS WERE GREAT, THEY OPENED CARRIE GROVE PARK.

I REMEMBER GOING DAY ONE AND I DON'T KNOW IF YOU WERE ON THE COMMITTEE THEN OR NOT BUT THERE WAS NOT AN ADAPTIVE SWING AND IT WAS, YOU KNOW, I THINK IT WAS JUST AN OVERSIGHT.

BUT I CONTACTED SUE, THE COUNSELOR AT THE TIME AND WITHIN LIKE TWO WEEKS YOU GUYS GOT IT TAKEN CARE OF, BUT WE CAN ALWAYS DO MORE SO HAPPY TO HELP OFFICIAL OR UNOFFICIAL CAPACITY.

>> AND WE APPRECIATE YOUR WILLINGNESS TO SERVE. >> SURE.

>> THANK YOU. >> THANK YOU VERY MUCH. NEXT WE WILL MOVE TO ITEM D.

[d. Finance Department Review of Enterprise Resource Planning and Capital Asset Plan]

ZACH, WHICH ONE WOULD YOU LIKE TO APPROACH FIRST? >> LET'S DO CAPITAL PLANNING.

>> LET'S GO TO IT. WE HAVE A HANDOUT HERE. YOU'LL BE ABLE TO PULL THAT UP,

ZACH, FOR THE PUBLIC, PLEASE. >> WELL, THANK YOU, MR. CHAIRMAN, AND MEMBERS OF THE COMMITTEE. DIVISION OF SCMITT AND ASSOCIATES WHO WE HIRED FOR FACILITY ASSESSMENT. BEFORE WE JUMP TO EITHER PRESENTATION I JUST WANT TO TALK BIG PICTURE FOR A MOMENT. YOU KNOW, I'VE BEEN WITH THE CITY FOR NOT QUITE TWO YEARS NOW AND, YOU KNOW, A LOT OF WHAT I'VE BEEN TRYING TO FOCUS ON IS JUST GETTING GOOD AT THE BASICS, THE BASIC BLOCKING AND TACKLING THAT EITHER HASN'T HISTORICALLY BEEN HAPPENING OR IT'S BEEN HAPPENING BUT WE'RE BLOCKING WITHOUT HELMETS AND CLEATS. THERE'S -- YOU KNOW, WE ARE IN A NEW ERA AND THERE'S BETTER AND MORE MODERN WAYS TO DO THINGS. A LOT OF WHAT YOU'RE SEEING IN BOTH OF THESE PRESENTATIONS IS TRYING TO JUST -- WE HAVE A LOT OF INFRASTRUCTURE.

LET'S TAKE CARE OF IT. LET'S PLAN FOR THAT. ON THE ERP PROJECT THAT I'VE DUBBED PROJECT CORNERSTONE, I MEAN, THAT IS OVERHAULING BASIC PROCESSES THAT HAVEN'T BEEN TOUCHED IN YEARS, GETTING AWAY FROM PUSHING PAPER, GETTING AWAY FROM TWO PEOPLE D DOING MANUAL ENTRY OF THE SAME THING. A LOT OF WHAT WE ARE TALKING HERE TONIGHT IS GETTING BETTER AT THE BASICS AND DOING WHAT SHOULD HAVE BEEN DONE ALL ALONG. SO WE JUMP IN HERE TO CAPITAL PLANNING UPDATE. JUST BACKGROUND, THE CITY OF CARMEL HAS 56 BUILDINGS OR STRUCTURES. SOME OF THESE STRUCTURES ARE, ARE AS SMALL AS LIKE LEAN TO, LITERALLY LIKE STREET DEPARTMENT AND OTHERS ARE LARGER ASSETS LIKE CITY HALL.

SOME OF THEM WE PROBABLY THINK OF MORE LIKE CAMPUSES AS OPPOSED TO MAYBE JUST THE STRUCTURE ITSELF BUT ANYWAY, 56 INDIVIDUAL BUILDINGS. TO IS BEST OF MY KNOWLEDGE WE'VE NOT HAD A COMPREHENSIVE CAPITAL PLAN AND -- AND BECAUSE OF THAT, ONE, WE ARE NOT REALLY ABLE TO, YOU KNOW, WHEN IS THE ROOF ON THE NEW POLICE BUILDING EXPECTED TO REACH THE END OF ITS USEFUL LIFE, HOW MUCH IS IT GOING TO COST TO REPLACE THAT AND HOW ARE WE GOING TO PAY FOR IT? WE ARE DOING CITY WIDE WHAT -- WHAT'S THE USEFUL LIFE OF EVERY ASSET, WHAT'S THE IMMEDIATE

[00:20:08]

WE ARE CONNECTING ALL THE DOTS. IT'S HELPFUL FOR YOU GUYS AS DECISION-MAKERS BUT ALSO THESE ARE THINGS THAT WE DON'T -- WE DON'T GET VIEWED VERY HIGHLY IN THE EYES OF GFOA AND BOND REUTERS IN THRATERSBECAUSE OF A. CITY COUNCIL APPROPRIATED ONE HUNDRED THOUSAND IN '25 AND BUDGET '26 TO DO THIS FACILITY ASSESSMENT AND IN THE FALL WE CONTRACTED WITH WAY POINT STRATEGIES TO -- TO GET GOING ON THIS. DID I SAY YOU WERE GOING TO DO

THIS OR I -- >> YOU CAN START. >> I WILL TAKE THIS ONE AND LET YOU HAVE IT FROM HERE. JUST THE WAY WE'VE DIVIDED THIS WORK SO FAR, OUR INITIAL CONTRACT WITH WAYPOINT IS DOING THE FISCAL ASSESSMENT OF THE 15 BUILDINGS THAT YOU SEE HERE.

EVERYTHING AT GOLF COURSE, I'M NOT SURE EVERYTHING AT STREET DEPARTMENT OR -- OR A LOT AT STREET DEPARTMENT, MOST OF THE PUBLIC SAFETY BUILDINGS AND THEN WE HAVE THE DATA CENTER AND --

>> I APOLOGIZE. >> SO BACK IN 2013, '14, AT THE TIME IT WAS -- THERE WAS A CONSIDERATION FOR CARMEL CLAY PARKS TO TAKE OVER THE BROOKSHIRE GOLF COURSE AND THERE WAS A COMPREHENSIVE ASSET STUDY DONE AND EVALUATION OF THAT COURSE DONE.

I DIDN'T -- AND THEN RECENTLY THAT DISCUSSION HAPPENED AND AS YOU KNOW PARKS BROUGHT BACK THE SAME CONSULTANT. WAS ANY OF THAT DATA INCORPORATED IN THE STUDY?

>> I DON'T THINK SO. I WAS MORE FAMILIAR WITH THE RECENT LOOK.

>> THE MOST RECENT LOOK WAS MORE ABOUT OPERATIONS AND SO FORTH BUT THE PREVIOUS ONE WAS IDENTIFY TRAIL ASSETS, OTHER THINGS THAT COULD BE IMPROVED ON THE GOLF COURSE TO IMPROVE PLAYABILITY AND THE SUNK COSTS THAT TO BRING COURSE TO A CERTAIN LEVEL.

THE CITY HAS MADE A LOT OF INVESTMENTS SINCE THEN BUT I DIDN'T KNOW IF YOU HAD LOOKED AT

THAT. >> SO, I WAS NOT AWARE AND HAVEN'T SEEN THE 2013 INFORMATION BUT USING KIND OF WHAT YOU ARE MENTIONING THE GOLF COURSE AS AN EXAMPLE, YOU KIND OF TALKED ABOUT WHAT IMPROVEMENT COULD BE MADE TO IMPROVE PLAYABILITY.

OUR LACK H LOOK HERE WASN'T THAE OF FORWARD LOOKING. IT DOESN'T CONTEMPLATE -- WELL, YEAH. I WAS GOING TO SAY -- IT DOES NOT CONTEMPLATE, FOR EXAMPLE, LIKE AT THE POLICE DEPARTMENT, IS THAT BUILDING BIG ENOUGH TO SERVE THE CARMEL COMMUNITY 20 YEARS FROM NOW. WE DID NOT LOOK AT THOSE TYPE OF THINGS.

IT WAS JUST PURELY WHAT IS THE STATUS OF THE BUILDING TODAY, WHAT NEEDS TO BE REPAIRED EVEN IF IT DOESN'T NEED TO BE REPAIRED, WHAT'S THE USEFUL LIFE, HOW DO WE PLAN FOR THAT.

SO WAYPOINT IS TAKING 15 BUILDINGS. THEY'RE ALSO DEVELOPING THE -- THE APPROACH, THE DASHBOARD AND SO THERE WILL BE SOME OTHERS THAT ARE FEEDING US INFORMATION BUT THAT WAYPOINT WILL PUT IN COMMON FORMAT. UTILITIES ARE DOING SEPARATE INFRASTRUCTURE STUDY. THEIRS IS MORE FOCUSED ON THE PIPES UNDERGROUND AS OPPOSED TO THE BUILDING, BUT THERE'S SOME INNER PLAY THERE. PERFORMIG SERVICES, WANTING AN OPPORTUNITY TO DO THIS -- DO SOME WORK DOWN THE ROAD IS TAKING A LOOK AT A FEW BUILDINGS MOST OF THEM SEVERAL OF THEM CRC BUILDINGS BUT THEY'RE LOOKING AT THE GARGE, TWO MORE STREET DEPARTMENT BUILDINGS, CITY HALL AND THEN THE PLADIUM. THEY ARE NOT CHARGING FOR THEIR LOOK BUT, AGAIN, THE IDEA IS WHEN WORK NEEDS TO BE DONE, THERE'S ALREADY AN EXPERT ON THE WORK THAT NEEDS TO BE DONE. NO GUARANTY THAT WE WILL SEND THE WORK TO THEM BUT -- BUT

THEY'LL HAVE -- THEY'LL BE IN A GOOD POSITION TO MAKE -- >> SORRY.

[00:25:03]

BECAUSE I WON'T REMEMBER SO BETTER FOR ME TO ASK YOU NOW. I'M GOING TO USE PLADIUM, FOR EXAMPLE, I JUST WANT TO BE CLEAR THAT WHAT WE ARE TALKING ABOUT SPECIFICALLY.

IT'S LIKE A HOUSE AND YOU ARE TALKING ABOUT THE AC, YOU'RE TALKING ABOUT THE ROOF --

>> THE ELEVATORS, THE ELECTRICAL. >> CARPETING AND CHAIRS AND

BOOKS. JUST THE ACTUAL SKELETON -- >> EVERYBODY IS GOING IN WITH US AND WE'VE DONE PERFORMANCE SERVICES TO MAKE SURE WE ARE LACKING AT THE SAME THING IN THE SAME WAY, THE TECHNICAL SIDE OF IT IT'S UNIFIED APPROACH WHERE YOU'RE LOOKING AT SYSTEM LEVEL TO INDIVIDUAL UNIT LEVEL AND YOU CAN GO EVEN FURTHER, BUT, YEAH, WE ARE LOOKING AT PRIMARY MAJOR SYSTEMS, MECHANICAL, ELECTRICAL, PLUMBING, SITE, ARCHITECTURAL, SO MAJOR ARCHITECTURAL THINGS OR ADA COMPLIANCE OR HIGH-LEVEL ADA COMPLIANCE IS A PART OF THAT AS WELL AND THEN NOTICEABLE

STRUCTURE. >> APPRECIATE THAT. >> YEAH.

>> AND SO ACTUALLY MOVING ONTO THE ASSESSMENT PART AND I WILL LET AUDREY DO THE TALKING.

>> YEAH, SO KIND OF STATUS UPDATE OF WHERE WE ARE, WE HAVE COMPLETED THE 15 BUILDINGS THAT WE LOOKED AT OUR TEAMS HAVE COME OUT. WE COME OUT WITH -- THEY LAUGH, WE SHOW UP AT THE BUILDING WITH 8 PEOPLE AND THEY ARE LIKE, OH, BOY, WE BROUGHT ARCHITECTS, ENGINEERS, EVERYBODY. WE WANT THEM TO SEE IT AND HEAR FROM THE BUILDING OCCUPANTS SO WE WERE COMMONLY MEETING THE PUBLIC SAFETY CLAYTON FROM THE FACILITY TEAM WAS ALWAYS THERE AND WHOEVER THE STATION CHIEF WAS WAS ALSO THERE. WE MADE SURE WE COORDINATED THOSE VISITS BECAUSE WE WANT TODAY HEAR FROM THEM. WE WANTED TO UNDERSTAND WHERE THEY FELT THOSE CHALLENGES. WE'VE ALSO TAKEN A LOOK AT THE UTILITY DATA FOR THOSE BUILDINGS, SO ENERGY CONSUMPTION. THAT IS A PART OF WH WHAT WE STANDARDLY DO. WE ARE LOOKING AT ENERGY. THERE'S A LOT OF INNER PLAY THERE SO MAKES A LOT OF SENSE FOR US TO LOOK AT THOSE AT THE SAME TIME.

AND THEN WE HAVE STARTED THE WORK AND CONVERSATIONS PERFORMING SERVICES IN COORDINATION WITH THEIR SERVICES AND AGAIN MAKING SURE WE ARE GOING TO INCORPORATE THE DATA INTO THE LARGER DASHBOARD. THE UTILITIES DEPARTMENT, WE PROVIDED THEM WITH A TEMPLATE OF WHAT WE WANT THEM TO DO AND WE ALSO OFFERED TO FOLLOW UP WHEN NEEDED AND BEAR FINANCIAL TO MAKE SURE WE ARE ALAINING OUR OUTCOMES TO WHAT THEY NEED FROM BOND READING AND OTHER FINANCIAL INSTITUTION PIECE AS WELL. WE'RE IN THE PREFACE OF DOING DATA SCRUBBING AND INTERNAL REVIEWS, FINALIZING AND I WANT TO SAY REMINDER JUST FOR THE BUILD THAT IS WE COMPLETED THIS IS AN EVOLUTION WHERE EVERYTHING IS GOING TO CONTINUE TO GROW AS WE ADD MORE BUILDINGS AND WE DO

MORE OF THIS WORK. SO GO AHEAD. >> WAS THERE A SPECIFIC, ZACH, DID YOU HAVE WE NEED TO LOOK AT THIS BUILDING FIRST, WE NEED TO LOOK AT THAT BUILDING FIRST?

WAS THERE A PRIORITY LIST FOR YOU OR FOR THE MAYOR? >> NO.

WE KNOW WHAT THE ENERGY CENTER, THAT NEEDED TO BE MOVE TODAY THE TOP OF THE LIST AND FRANKLY HANDLED SEPARATELY, BUT OTHERWISE WE KNEW THAT THERE WERE SOME ISSUES AT -- SOME HVAC AND I THINK LEAK ISSUES AT ONE OR TWO OF THE FIRE STATIONS BUT BEYOND THAT I DON'T THINK WE REALLY PRIORITIZED. IT WAS JUST WHAT MAKES THE MOST SENSE AND HOW WE KIND OF LAYED

IT OUT, BUCKET IT NICELY. >> YEAH. GREAT.

SO WANTED TO TALK THROUGH AND THIS GETS A LITTLE NITTY GRITTY, BUT I WANTED TO MAKE SURE BEFORE I SHOW YOU THE NEXT SLIDE, HOW THE BUILDING IS SCORED BUT I WANTED TO SHOW YOU HOW WE BUILD THE SCORE AND I WILL DO AS BEST AS I CAN. WWE LOOKED PRIMARY CATEGORIES, E DID VISUAL ASSESSMENTS OF SYSTEMS AN ALSO HAD CONVERSATIONS WITH MAINTENANCE PERSONNEL SO EVERY SITE, EVERY ONE OF THOSE, AND THEN WE USED TO ORGANIZE THE DATA, WE USED THE FORMAT SYSTEM, A CODING SYSTEM THAT ALLOWS US TO CROSS-REFERENCE DATA MORE EASILY AND KEEP THEM BUCKETED WITHIN SYSTEMS AND SUBSYSTEMS. BUT INSTANCES INDICATE OCCURRENCES OF INDIVIDUAL ELEMENTS AND EACH ELEMENT IS EVALUATED 0 TO 4 SCALE WHICH WE RUN ON A HALF POINT. SO IF -- IF THERE ARE FOUR ROOFTOP UNITS THERE ARE FOUR

[00:30:07]

WE DO THAT ON DOWN THROUGH EVERY GROUPING. WE TOTALED ALL THE WAY UP FOR EACH BUILDING SO NOW YOU HAVE A TOTAL SCORE FOR EACH BUILDING AND A TOTAL POSSIBLE SCORE SO EACH BUILDING HAS ITS OWN UNIQUE POSSIBLE SCORE SO WE'RE NOT EVALUATING THEM AGAINST EACH OTHER, WE ARE EVALUATING EACH BUILDING INDEPENDENTLY BASED UPON HOW MANY ASSETS IT HAS, HOW MANY INSTANCES WE ARE CATALOGING AND WHAT THAT LOOKS LIKE. THAT DOES END AT A HIGH LEVEL MAKE SENSE OF HOW WE ARE DOING THIS? SO THEN WHEN WE THINK ABOUT WHAT IS -- GO AHEAD. WHAT IS KIND OF GOOD, MIDDLE AND WHERE DO WE KIND OF RAISE OUR EYEBROWS A LITTLE BIT AND I APOLOGIZE, WE DID OUR BEST TO TRY TO MAKE BIGGER.

THE GREEN, WHEN THE BUILDING SCORES AT 75% AND I ROUNDED YOUR DATA CENTER UP BECAUSE ONE THING THAT GOT SLIDE IN THERE ALREADY SOLVED SO I ALREADY PUSHED IT. THE GREEN ONES, THERE'S ONGOING -- MAINTENANCE AND THERE'S SMALL THINGS BUT THEY'RE FINE. LET'S NOT WORRY ABOUT THAT.

IN THE YELLOW, HERE IS WHERE WE ARE GOING TO PAY MORE ATTENTION. WE MIGHT HAVE BIGGER ITEMS TO SOLVE HERE. TO GO BACK TO STATION 44, SCORE OF 68%.

WELL, I WILL JUST TELL YOU OUTRIGHT THE HVAC SYSTEM WAS A MAJOR CONTRIBUTOR TO WHY STATION 44 IS YELLOW. THERE'S ALREADY A PLAN TO DEAL WITH THAT.

ONCE THAT IS DEALT WITH, WE WILL REASSESS AND MOVE, WE DEAL WITH THE LEAK BECAUSE THERE'S A LEAK, THAT'S GOING TO BE EITHER AT OR ABOVE 75%. LIKE THAT BUILDING IS GOING TO MOVE FORWARD. BUT WHAT'S GOING ON WITH THE HVAC SYSTEM AND THE LEAK IS DETRIMENTAL TO OVERALL BUILDING SO WE HAVE TO PUT THAT IN A YELLOW AND THAT MAKES SENSE.

THERE ARE THINGS TO SOLVE HERE BUT THERE'S NOTHING SO EXTREME THAT THIS BUILDING THAT WE NEED TO THINK ABOUT THE LONG-TERM PROSPECTS OF THAT BUILDING. SO THAT'S ANY BUILDING THAT SCORES 50 TO 75%. WE CONSIDER THAT TO STILL BE IN RANGE OF, HEY, THERE'S MAINTENANCE, THERE'S DEFERRED MAINTENANCE, SOME REPLACEMENT AND RENEWABLE TO CATCH UP ON HERE. IT'S COMPLETELY FEASIBLE. BOTH OF THOSE STRUCTURES ARE AT YOUR GOLF COURSE, BY THE WAY. SORRY, ORANGE COLOR AT THE END. THAT'S WHEN WE START TO SAY THE INVESTMENT THAT IS GOING TO NEED TO HAPPEN HERE IS GOING TO EXCEED THE VALUE OF THAT STRUCTURE. ODDS ARE, FIRST PASS AT THE SCORE, HERE IS WHAT WE'VE GOT.

YES. >> JUST OUT OF CURIOSITY ARE YOU TALKING ABOUT THE CARD BARN AT

THE VERY BOTTOM OF THE HILL? >> YES, THE BUNKER. >> 1974 WHEN THE COURSE WAS

BUILT. >> THAT BUILDING IS EXTREMELY PAST ITS USEFUL LIFE.

WE LOOKED AT IT TO SAY MAYBE WHAT NEEDS TO HAPPEN OR IS THERE ONE BIG THING THAT NEEDS TO HAPPEN. WE LOOKED AT IT TO BE ABLE TO SAY CONFIDENTLY WITH DATA BEHIND FOR IT TO SUPPORT IT TO SAY, YEAH, IT'S BEEN THERE SINCE 1970, IT'S NOT -- THERE'S -- REPLACEMENT AND RENEWAL HAS NOT HAPPENED IN THAT BUILDING. INVESTMENT HAS NOT HAPPENED THERE AND SO, YOU KNOW, AGE COMBINED WITH THAT, THAT'S A PRETTY BIG CONCERN.

WELL, YOU KNOW, THAT'S GOING TO HAPPEN IN THE GOLF COURSE. I WOULD LIKE TO TELL YOU I HIT THE WAY EVERY TIME. THAT'S ALL IN THAT LARGER STREET DEPARTMENT COMPLEX SO NOT -- NOT

RANGE LINE, SORRY. >> WHAT'S THE E STAND FOR? >> SO THE 131ST STREET CAMPUS

HAS ABOUT 6 BUILDINGS ON IT. >> I GET. >> THEY'RE ABLED A, B, C, D AND

E. >> DID WE BUILD THE BUILDING THAT THE STREET DEPARTMENT IS RENTING ON THE RANGE LINE? I'D HAVE TO -- I DON'T BELIEVE WE DID --

>> MY UNDERSTANDING WAS THAT WE BUILT THAT. OKAY.

RECENTLY. IT'S THE -- IT'S JUST LIKE -- IT'S A HUT.

[00:35:03]

WE DID. >> WE DID BUILD IT. IS THAT PART OF THIS STUDY OR IS

THAT OUTSIDE OF THIS STUDY? >> IT WILL BE PART OF THE STUDY. IT'S --

>> NOT HERE. >> OKAY. >> HAVEN'T GOT TO IT YET.

>> I WAS LOOKING AT E AND THINKING THAT WAS IT. >> JUST NOT IN THIS GROUP.

SO WE HAVE LIKE WE SAID 56, 56 BUILDINGS. YOU CAN SEE FROM THE LIST WE'VE CHUNKED A WHOLE BUNCH OF THOSE OUT. I THINK WE'VE GOT ANOTHER 12 TO 15 TO DO NEXT YEAR. WELL, REALLY THIS YEAR, SORRY. THIS YEAR.

>> AND THEN WHEN YOU GUYS -- WHEN YOU GUYS DO COMPLETE ENROLL YOUR OVERALL ANALYSIS, WE DID THIS IN 2016 IN CARMEL CLAY PARKS AND INCORPORATE THE DATA IN THE REPORT SO THEY EASILY

HAVE IT AVAILABLE. >> WE'RE ALREADY TALKING ABOUT HOW DO WE TAKE THIS DATA, WE ARE BUILDING A DASH BOARD BUT HOW DO WE THEN TAKE IT, TODAY THE CITY USES CITY WORKS FOR TRACKING MAINTENANCE, YOU KNOW. HOW WOULD WE MERGE THESE TWO DATA SETS, WHAT WE ALREADY HAVE

IN CITY WORKS WITH WHAT THIS ANALYSIS SHOWS US. >> AS FAR AS -- I REALLY LIKE THE SLIDE BUT NOW THIS IS KIND OF CURRENT PICTURE, RIGHT? YOU KNOW, SO SEE HOW IT LOOKS LIKE OVER THE COURSE OF TIME BECAUSE 70% TWO YEARS FROM NOW MIGHT BE 28% AND A 66% MIGHT BE 64%. I MEAN, SO WE CAN KIND OF SEE OVER THE COURSE OF TIME AND I KNOW SLIDES AHEAD YOU HIGHLIGHTED BUT NOT ONLY HELPING SHAPE OVER TIME BUT KIND OF THE FUNDING, GAME PLAN OVER THE COURSE OF TIME BECAUSE WHETHER SOMETHING NEEDS MINOR IMPROVEMENT VERSUS MAJOR IMPROVEMENT JUST TO GET IT UP A FEW PERCENT.

SO JUST LIKE YOU SAY CROSSING THE DATA. >> CROSSING THE DATA.

>> ALSO IN A WORLD WHERE THIS RULES IN ASSESSMENT MANAGEMENT SYSTEM AND THERE'S A GOOD CYCLE OF RENEWAL, ONGOING MAINTENANCE, YOU CAN SUSTAIN HIGHER NUMBERS FOR A LONGER PERIOD OF TIME AND THAT IS THE TRUE PRESERVATION OF ASSETS. AND SO THAT'S IN AN IDEAL WORLD WITH -- WITH INVESTMENTS AND THOSE PIECES. IN AN IDEAL WORLD, YOU'RE KEEPING EVERYTHING LIKE 60% AND ABOVE OR 65. WE CAN KIND OF WORK THROUGH WHAT THE BUDGET SUPPORTS AS FAR AS REASONABLE GOAL TO LACK AT KPI AND HOW THAT LOOKS NEAR TERM AND SHORT TERM. AND SO IN AN IDEAL WORLD, I DON'T THINK THERE'S A WORLD WHERE EVERY BUILDING IS GREEN BUT IN AN IDEAL WORLD THERE'S PROBABLY A THRESHOLD THAT WE CAN SET TO SAY THESE ARE THE INVESTMENT LEVELS WE WANT TO TRY TO COMMIT TO DO PRESERVING

ASSETS OF OUR COMMUNITY AND THE TAXPAYER IN A PRUDENT WAY. >> IS BUILDINGS THAT THE ENERGY CENTER IS SERVING IS HEATING AND AIR FOR IS THAT ALSO DRIVING DOWN SCORES?

>> NO. WE DID NOT -- WE KEPT, WE DREW A LAINE AT THE EXTERIOR WALL BECAUSE WE DID NOT TIE BACK. WHERE YOU SEE THE IMPACT A LITTLE BIT IS THE ENERGY ANALYSIS BECAUSE THEY DO RUN MORE EFFICIENTLY WHEN THEY HAVE A PORTION OR ALL OF THEIR

BUILDING ON THAT. >> THEY RUN MORE EFFICIENTLY ON THE ENERGY CENTER.

>> IN SOME CASES. IT WAS INTERESTING TO LOOK AT THE BUILDINGS THAT WERE ON THE ENERGY CENTER BECAUSE THEY'RE METERED SEPARATELY FROM THE ENERGY CENTER.

WHAT I SHOULD SAY THEY ARE NOT -- THEY APPEAR TO PERFORM BETTER BUT WE ARE NOT FACTORING THE ENERGY USE IN THE ENERGY CENTER, WE ARE NOT ATTRIBUTING ANY OF THAT SO I APOLOGIZE MY --

>> THEY'RE NOT CARRYING THEIR SHARE OF THE COST? >> CORRECT, THEY'RE NOT CARRYING THE FULL SHARE SO THOSE BUILD THAT IS ARE ON THERE, THAT WAS MY FAULT, SO I APOLOGIZE.

THE BUILDINGS ON THE ENERGY CENTER APPEAR TO BE PERFORMING WELL BUT WE HAVE NOT TRANSFERRED THEIR, QUOTE, PORTION OF THE ENERGY CENTER CONSUMPTION INTO IT.

IT TAKES ENERGY TO RUN THE CENTRAL PLANT. OKAY.

HIGHER SCORE, NEW, MINOR RENOVATIONS. KEY PRIMARY DRIVER GOING ON IS HVAC CONCERNS THAT SHOULD HAVE BEEN 44 AND 43 AND A COUPLE OF OTHERS.

THEN SOME LONG-TERM MAINTENANCE NEEDS AROUND ROOF REPLACEMENTS, MASONRY AND THE OLD PERSON OF

[00:40:01]

SHOULD PARTICULARLY IN OUR PUBLIC SAFETY BUILDINGS. >> IS THE ISSUES WITH 44 AND 43,

ARE THOSE OLD DISK UNITS? >> OLD VEER SYSTEM I BELIEVE. >> OKAY.

>> AND THEY ARE FAILING AT THE POINT WHERE WE HAVE SEEN THEM FAIL AT MULTIPLE OTHER LOCATIONS ACROSS THE CITY AND STATE. SO THEY LIVE TO THE AGE THAT EVERYBODY ELSE IS LIVING TOO.

AND THEN THIS IS YOUR ENERGY SNAPSHOT, SO BUILDING AREA SQUARE FOOTAGE.

WE COMBINE YOUR ELECTRICAL AND GAS INTO A SHARED ENERGY UNIT CALCULATION WHICH YOU SEE THERE AND WE ALSO LOG HOW MUCH YOU HAVE SPENT ON ENERGY IN EACH YEAR.

WHEN WE DO SOME MATH WITH THOSE AND WE LOOK ACROSS, THE HIGHER BUILDING ENERGY USE INTENSITY AND YOU NEED TO KIND OF TAKE THE PUMP STATION OUT OF THIS EQUATION IS WHERE YOU HAVE THE GREATEST POSSIBILITY TO MOVE THE NEEDLE ON YOUR CONSUMPTION. NOW A DATA CENTER IS ALSO ANOMALY, THAT IS ALWAYS GOING TO RUN HIGHER. THEY JUST ARE.

BUT WHEN WE LOOK AT SAY STATION 43, WHEN WE LOOK AT 44 AND WE LOOK AT THE POLICE BUILDING, THERE YOU HAVE DECENT COST PER SQUARE FOOT AND YOU ALSO HAVE SOME OF YOUR HIGHER NONANOMALY NUMBERS IN YOUR BUILDING ENERGY USE INTENSITY. LARGE CHUNK OF THAT IS GOING TO BE YOUR HVAC SYSTEM. OTHER CHUNKS OF THAT ARE GOING TO BE THINGS CLEAR FROM ENSURING, YOU KNOW, IT FEELS LIKE SMALL THINGS BUT THEY ADD UP, LIGHTS, OCCUPANCY SENSORS, MAKING SURE THE DOOR SEALS ARE MAINTAINED, MAKING SURE WINDOWS ARE IN GOOD CONDITIONS.

DOING ALL OF THOSE PIECES, WORKING REALLY HARD TO KEEP UP WITH THE DEMAND OF THOSE STATIONS AND THE POLICE BUILDING ARE -- ARE YOUR PRIMARY DRIVERS BUT THEN WE ALSO ALWAYS COME BACK SO THERE IS ANOTHER KIND OF PASS WE CAN DO TO REALLY HELP MOVE THE NUMBER EVEN MORE.

AND SO JUST KIND OF TALK THROUGH THE NEXT STEPS HERE. AS I MENTIONED -- AS WE'VE MENTIONED, WE WE HAVE NOT GOTTEO ALL OF THE BUILDINGS BUT COUNCIL DID PUT MORE FINANCE BUDGET AND I'M OPTIMISTIC WE CAN USE THAT TO COMPLETE THE REST OF OUR BUILDINGS OR AT LEAST COME VERY CLOSE TO COMPLETING THOSE. ONCE WE ARE DONE WITH -- WITH THE ASSESSMENT AND THE SCORING THIS IS WHEN WE START TALKING TO BEARD ABOUT USING INVESTMENT NEEDS WITH MATCHING THAT UP WITH BONDING CAPACITY AND THINGS LIKE THAT SO WE CAN START TO PLAN THESE OUT AND I CAN BRING TO COUNCIL, YOU KNOW, THESE ARE OUR NEEDS AND THESE ARE POTENTIAL FUNDING SOLUTIONS TO THESE NEEDS. WITH THAT, I FOUND A NICE PICTURE ONLINE OF CITY HALL.

QUESTIONS? >> I'M SURE WE WILL BE BACK SEVERAL TIMES.

>> QUESTIONS? >> I JUST WANT TO SAY THANK YOU, I WAS REALLY LOOKING FORWARD TO THIS PRESENTATION AND I WANT TO THANK CHAIRMAN TAYLOR FOR BASICALLY BEATING THE DRUM AND CONTINUINGLY SAYING WE NEED TO DO THIS SO I WANT TO GIVE YOU CREDIT WHERE CREDIT IS DUE SO

THANK YOU. >> THANK YOU. COUNCIL GREEN ANYTHING? PERSONALLY, I WOULD LOVE TO SEE THE RAW DATA, SO SOME OF THE PICTURES AND ASSESSMENTS YOU WENT THROUGH OBVIOUSLY, I KNOW A LITTLE BIT ABOUT, THIS I GUESS, AND THEN HAVE YOU EVALUATED THE MANAGEMENT TOOL THAT CARMEL CLAY PARK USES TO TRACK? AT FIRST WHEN WE DID IN '16 IT WAS EXCEL SPREADSHEET AND NOW THEY HAVE A SOFTWARE SOLUTION WHERE IT AUTOMATICALLY HELPS TRACK THIS CAPITAL ASSET PLANNING AND COST. I DON'T KNOW IF YOU'VE LOOKED AT

THAT TOOL? >> I'VE LOOKED AT THE TOOL. WE HAD A DEMO AND I SPOKE WITH THE COMPANY ABOUT -- BEFORE WE CONTRACTED WITH WAYPOINT. I CONSIDERED THEM -- I THINK

[00:45:01]

THEM BUT NOT YET. >> THAT TOOL IS VERY HELPFUL AND PARKS IS TEN YEARS AHEAD OF US AND HOPEFULLY THE FINAL, FINAL ASSESSMENT COMES THROUGH, IT'S TRUE -- CAPITAL MAINTENANCE COST IS X YEAR TEN IT'S ESTIMATED BE Y. IT INCLUDES APPROPRIATE ESCALATOR -- COST ESCALATION, ET CETERA, SO WE HAVE A TRUE FROM A FINANCE PERSPECTIVE WE HAVE A TRUE MANAGEMENT TOOL TO UNDERSTAND BUDGETING ANNUALLY FOR THESE TYPE OF REPLACEMENTS OUTSIDE OF BONDING TO IT BUT HOW DO WE FIT THIS IN OUR OPERATING BUDGET ANNUALLY.

>> AND ZACH MIGHT KICK ME UNDER THE TABLE FOR THIS, WE HAVE KIND OF -- WE HAVE A TOOL EXACTLY LIKE THAT AND WE WANTED TO START AT THIS LEVEL BUT I THINK IN THE NEXT TIME WE COME IN FOR PRESENTATION WE WILL BE IN A GREAT SPOT TO SHOW YOU THE BEGINNINGS OF ALL OF THAT AND THE EXPANSION OF THAT TOOL WHICH IS A DASHBOARD. I THINK WE JUST RECENTLY -- IT'S -- I WOULDN'T CALL A DASHBOARD YET. IT IS A START TO AN INFORMATION FLOW THAT WE HAVE SHARED WITH -- WITH THEM TO BE ABLE TO KIND OF DO SOME INITIAL VETTING BUT IT LET'S YOU DRILL DOWN TO ALL THE CATEGORIES AND YOU CAN SEE, YOU CAN EVEN SEE OUR ASSESSORS' NOTES PARTICULARLY WHAT THEY OBSERVED FOR ANY OF THOSE WHERE WE HAVE LOWER SCORES.

SO YOU CAN DRILL DOWN THROUGH THAT BUT THEN THAT TOOL IS WHAT WE ALL CONTINUE TO EXPAND AND ADD MODULES ONTO OR PAGES THAT HANDLE THE PLANNING, INFLATION NUMBERS AND ADJUSTING NUMBERS, ALL OF THOSE PLACES, BUT I ALSO THINK THAT WE WANT TO TAKE A LOOK AT WHAT'S ALREADY BEING USED AND MAKE SURE THAT WE'RE DOING THAT, BUT I THINK IN OUR NEXT TIME WE -- THAT I COME IN FOR AN UPDATE, WE CAN BRING THE VIEW OF THAT TOOL WITH US SO YOU CAN START TO SEE WHERE WE ARE

HEADED. >> IS IT PROPRIETARY? IS IT SOFTWARE AS A SERVICE, IS

IT EXCEL SPREADSHEET? >> IT IS -- IT IS A SOPHISTICATED POWER INTERFACE THAT WE HAVE DEVELOPED INTERNALLY AS SCHMITT AND WAYPOINT STRATEGIES TO DO

EXACTLY THIS FOR A MULTITUDE OF CLIENTS. >> AND THEN FROM THE MECHANICAL STANDPOINT, WAS IT -- YOUR GUYS EMP ENGINEERS THAT DID MECHANICAL ASSESSMENTS OR WAS

PERFORMANCE SERVICES ENGINEERS? >> ON THE 15 BUILDINGS IT WAS MECHANICAL ENGINEERS THAT WENT

IN AND DID ASSESSMENTS. >> OKAY. I THINK THAT'S IMPORTANT WHEN YOU HAVE A FIRM THAT DOES MECHANICAL CONTRACTING PERFORMANCE CONTRACTING, SOMETIMES I WAS -- I WAS HAPPY TO HEAR THAT BECAUSE I WOULD LIKE TO SEE THE INDEPENDENT MECHANICAL ENGINEER TAKE A LOOK AT IT VERSUS SOMEBODY WHO WANTS TO GET THE WORK.

>> AND WE ARE PASSIONATE ABOUT OUR EXPERTS, BOOTS ON THE GROUND AND NOT OPERATING OFF OF PICTURES TAKEN BY SOMEONE ELSE AND ANECDOTES FROM SOMEONE ELSE. WE FEEL WE PROVIDE THE BEST OUTCOME FOR OUR CLIENTS WHEN IT IS, BOOTS ON THE GROUND AND EXPERTS ARE THERE AND MAKE HEADWAY AND EVERYBODY THERE, TURN OUT TO BE HELPFUL WHICH WAS ALSO NICE.

>> OKAY. THANK YOU, ALL OF YOU. >> SO WITH THAT, I WILL TRANSITION OVER TO THE EXCITING PRESENTATION. SORRY.

YOU GUYS WANT TO -- ALL RIGHT. EVERYBODY KNOWS OUR IT DIRECTOR KEVIN CUSMANO.

SO WITH THIS AS OPPOSED TO KEEP EVERTO GO THE ERP PROJECT OR SOMETHING ALONG THOSE LINES, I WENT WITH PROJECT CORNERSTONE BECAUSE I WANT TO THINK MODERNIZATION OF OUR FINANCIAL

[00:50:03]

IT'S LOOKING AT OUTLETS. SORRY FOR THE RAMBLE. LET ME JUMP IN.

>> SO SO WHY DO WE NEED PROJECT CORNERSTONE, PURCHASING, REPORTING, WERE PURCHASED AND BUILT WITHOUT COORDINATED PLAN. WE HAVE MANY PRODUCES THAT REQUIRE PAPER AND REQUIRES SAME INFORMATION TO MULTIPLE SYSTEMS AND THEN ALSO DATA MUST BE PULL TODAY PROVIDE ACCURATE REPORTS.

WHEN COUNCIL ASKED ME HOW MUCH ARE WE SPENDING ON THE CHRIS KINDLE MARKET, I CAN'T RUN A REPORT IN THE ACCOUNTING SYSTEM. IT IS -- WHAT ARE YOU TRACKING IN CITY WORKS, STREET DEPARTMENT, WHAT ARE YOU TRACKING IN CITY WORKS UTILITIES DEPARTMENT AND KIND OF EVERYBODY ELSE I'M COUNTING TO DO A GOOD JOB ON A SPREADSHEET SOMEWHERE BECAUSE WE ARE NOT SOPHISTICATED ENOUGH TO BE ABLE TO TRACK OR PULL THAT TYPE OF DATA. OUR LEGACY SYSTEMS HAVE BEEN OUTDATED, ACCESS DATABASE USED FOR PURCHASING WE REFER TO AS ONE OF GARY'S APPS.

WHEN DID GARY RETIRE? OKAY. SO VULNERABLE FROM CYBER STANDARD SECURITIES BECAUSE THEY ARE WELL PLATFORMS AND EMC WILL PROVIDE BETTER REPORTING FOR

DECISION-MAKERS. >> REAL QUICK, ZACH, WOULD THIS INCLUDE TAKING A LOOK AT

PAMAMATION. >> PANAMAION ABSOLUTELY. THAT GRAPHIC KIND OF GETS AT THAT. CONNECTING DATA FROM VARIOUS DATA SETS, BUDGETING SYSTEM AND ACCOUNTING SYSTEM AND HR PAYROLL SYSTEM AND ASSET MANAGEMENT SYSTEM JUST FLOWING TOGETHER SO THAT IT'S NOT DUPLICATE ENTRY AND, YOU KNOW, AS SOMEBODY IS MAINTAINING A VEHICLE AT THE STREET DEPARTMENT, THE OIL THAT THEY'RE PURCHASING FOR THAT IS TRAPPED TO THAT VEHICLE BUT ALSO TRAPPED TO THAT PERSONNELSWHERE WHICH IS THAT TYPE OF FLOW OF DATA.

MY POINT OF THE GRAPHIC IS BECAUSE I THINK ABOUT OUR ACCOUNTING SYSTEM, IS THE CORE IN THE MIDDLE AND YOU HAVE OTHER SYSTEMS KIND OF BRANCHING OFF OF THAT.

YOUR BUDGETING SYSTEM, YOUR ASSET MANAGEMENT, PAYROLL, BUT IT'S ALL OF -- IT'S THE DOLLAR -- IT'S THE FINANCIAL DATA THAT'S BEING SHARED IN BETWEEN ALL OF THOSE SYSTEMS. WHAT WOULD OUR SCOPE BE FOR THIS PROJECT? SO THE REVIEW IS OF EXISTING PROCESSES WILL BE A BIG ONE AND AGAIN THAT IS WHAT ARE THE STEPS THAT IT TAKES TO PAY A BILL TODAY AND WHY ARE THOSE THE STEPS. IS IT BECAUSE STATE LAW SAYS THAT WE DO THAT OR STATE BOARD OF ACCOUNTS OR IS IT BECAUSE IT WAS JUST A WORK-AROUND THAT SOMEBODY IN THE FINANCE DEPARTMENT WANTED 15 YEARS AGO AND THAT'S WHY THAT STEP IS IN OUR PROCESS TODAY, SELECTION OF ERP PLATFORM AND SO JUST TO DIFFERENTIATE HERE, WE WILL PROBABLY CHOOSE TWO DIFFERENT VENDERS IN THIS. ONE WOULD BE THE SELLER OF THE

[00:55:04]

IT COULD END UP BEING THE SAME BUT MOST LIKELY IT WOULD BE TWO DIFFERENT VENDERS.

AND THEN A BIG PART OF THAT IS GOING TO BE F FORMATTING DATA AD SENDING TO ERP SYSTEM OR AT LEAST BACKING IT UP SOMEWHERE SO WHEN WE TAKE OLD SYSTEMS DOWN WE CAN STILL ACCESS THAT.

AS AN EXAMPLE, YOU KNOW, THERE ARE VENDERS IN THE ACCOUNTING SYSTEM THAT IT GOT -- SOMEBODY ENTERED ONCE BUT WHEN SOMEBODY WENT TO PAY THEM AGAIN, THEY MISSPELLED IT, COULDN'T FIND IT SO NOW THEY PUT THE VENDOR THERE A SECOND TIME UNDER SLIGHTLY DIFFERENT SPELLING OR THE NEXT TIME THEY PUT THEM IN IT WAS THE CARMEL ROTORY CLUB BUT INSTEAD THEY JUST PUT ROTORY CLUB AND THOSE THINGS THAT WE HAVE GARBAGE DATA AND PUT IN ONE VENDER FILE AS OPPOSED TO THREE.

I WOULD LIKE TO THINK OF AS I DESCRIBED, KIND OF PICTURE EARLIER, EACH OF THOSE LITTLE DIAGRAMS TO ME IS A DIFFERENT MODULE. YOU DON'T NECESSARILY GET ALL OF THE MODULE WHENEVER YOU BUY AN ERP AND DECIDE WHICH ONE OF THOSE YOU WANT TO PAY THE LICENSING COSTS FOR, YOU KNOW, THERE'S PROBABLY TEN LITTLE PICTURES UP THERE.

THAT'S -- MOST ERP VENDERS HAVE MAYBE 10 OR SO DIFFERENT MODULES THAT THEY OFFER, THINGS LIKE GL, BUDGETING, PURCHASING, ACCOUNTS PAYABLE, ACCOUNTS RECEIVABLE, ALL DIFFERENT TYPES OF POTENTIAL MODULES HERE I WOULD SAY AS FOCUS ON THE FINANCIAL MODULES FIRST, WHAT CAN WE AFFORD THERE AND THEN, WE ARE TALKING ABOUT CHANGE MANAGEMENT AND PUTTING EVERYTHING AT ONCE IS RECIPE FOR DISAER. I THINK WE MOVE FIRST ON FINANCIAL CONVERSION.

GET THAT IN PLACE AND BITE OFF THE NEXT -- BITE THE APPLE AND GO OTHER HR TYPE OF CONVERSIONS OR OTHER PROJECT MANAGEMENT TYPE THINGS. AGAIN, WE WILL DO ANOTHER INTENTIONAL SCOPE FACE TO MANAGE THAT RISK NOT WANTING TO ALIENATE OUR WORKFORCE AND NOT WANTING TO TURN A SYSTEM ON THAT'S NOT ADD Q ADEQUATELY TES. I PROMISE YOU CORNERSTONE IS NOT JUST IMPLEMENTING TECHNOLOGY FOR TECHNOLOGY SAKE. WE WON'T BE RECREATING DATA AND NOT RUSHING THROUGH THIS TO IMPLEMENT WITHOUT PROPER TESTING AND TRAINING.

EVERYBODY WANTS TO KNOW THE COST AND I'VE SHARED A LOT OF THESE NUMBERS WITH COUNCIL IN THE PAST. WHEN IT COMES TO IMPLEMENTATION WE'VE RECEIVED QUOTES RANGING FROM A HALF MILLION TO -- TO 2 MILLION TO IMPLEMENT AND, AGAIN, IT DEPENDS WHICH SYSTEM YOU'RE CHOOSING, HOW MANY MODULES YOU'RE IMPLEMENTING, ONE BIT OF ADVICE I'VE RECEIVED, THOUGH, YOU CAN KIND OF ASSUME THAT EVERY VENDER IS PROBABLY GOING TO CHARGE YOU ABOUT THE SAME HOURLY RATE FOR THEIR -- FOR THEIR IT PEOPLE. MAYBE THAT'S 300 BUCKS AN HOUR THAT THEY'RE BILLING DURING THEIR IMPLEMENTATION. A LESS EXPENSIVE IMPLEMENTATION MAY JUST MEAN THAT THEY'RE PUSHING MORE OF THE WORK ONTO YOU TO IMPLEMENT IT YOURSELF AS OPPOSED TO -- TO THEM DOING IT FOR YOU SO A NUMBER OF HALF MILLION ALTHOUGH LOOKS BETTER THAN 2 MILLION, YOU GET WHAT YOU PAY FOR SOMETIMES ON THE IMPLEMENTATION HERE.

I THINK GIVEN THAT WE ARE NOT GOING TO GO FOR EVERYTHING, YOU KNOW, I'M CONFIDENT THAT WE CAN STEER THIS MORE IN THE 1 MILLION-DOLLAR TYPE OF RANGE THERE.

WHEN IT COMES TO ONGOING COSTS, AGAIN, I'VE SEEN A VARIETY OF RANGES, 200,000, TO 500,000.

IT ALL DEPENDS ON WHICH VENDER, WHICH PLATFORM WE CHOOSE AS WELL AS EACH MODULE.

YOU CAN KIND OF THINK ALONG THE LINES OF EVERY MODULE WE ADD THAT'S ANOTHER, YOU KNOW, 30,000 OR 50,000 A MONTH TO GET TO A TOTAL OF SOMETHING LIKE -- NOT A MONTH, A YEAR TO GET TO 200,000

[01:00:03]

SOME PEOPLE CALL IT CENTRAL SCARE OR SOME CALL E FINANCE PROOR SOMETHING LIKE THAT.

WE PAY 50,000 A YEAR FOR THAT. THAT'S A COST THAT WOULD GO AWAY UNDER -- WHEN WE GET A NEW SYSTEMS THAT DOLLARS THAT CAN BE APPLIED TO HELP BUY DOWN SOME OF THESE OTHER THINGS ARE -- I AREN'T REMEMBER OFF OF THE TOP OF MY HEAD IF CONTRACTOR 180,000 A YEAR.

THAT'S ANOTHER THING. THAT'S A BIG COST THAT WE CAN SHIFT TO USE TO PAY FOR THIS.

YEAH. >> SORRY. I'M ACTUALLY SO GLAD YOU SAID THAT BECAUSE I THINK IT'S IMPORTANT TO QUANTIFY THE COST SAVINGS THAT WE WOULD -- WE WOULD GARNER FROM INTEGRATING SYSTEMS AND MAKING -- I THINK PART OF THE PROBLEM IS I WANT TO THANK YOU FOR ALLOWING ME TO BE A PART OF THESE CONVERSATIONS AS WELL, SO JUST THANK YOU FOR --

>> WE'VE ENJOYED HAVING YOU AND WE GOT THOSE MEETINGS STARTED FOR THIS YEAR.

I DIDN'T REALIZE BUT THE APPOINTMENT CANCELED -- ENDED AT THE END OF 2025.

>> NO PROBLEM. AND I APPRECIATE BEING ABLE TO CONTINUE IN THOSE CONVERSATIONS.

I REALLY ENJOY IT. I THINK IT'S IMPORTANT FOR PEOPLE TO UNDERSTAND MY FELLOW COUNSELORS TO UNDERSTAND THAT THERE WILL BE COST SAVINGS BUT IF WE WERE TO KEEP ADP AND INTEGRATE INTO THE ERP, THAT IS NOT A COST SAVINGS. SO THESE ARE THE THINGS THAT I

THINK NEED TO BE REALLY DEFINED. >> YEAH. >> IF THAT'S MAKES SENSE.

SO I REALLY APPRECIATE YOU BRINGING THAT UP. I REALLY DO.

>> THE OTHER THING TOO IS THAT THE IMPLEMENTATION COST DEPENDING UPON WHO WE GO WITH CAN LIKELY BE SPREAD OVER THE -- THE LIFE OF THAT SERVICE AGREEMENT AND, YOU KNOW, WHILE I WOULD EXPECT WHATEVER ERP SYSTEM WE CHOSE TO PROBABLY LAST US 20 YEARS I WOULD PLAN ON SPREADING THE COST OVER THE TYPE OF TIME FRAME BUT WE COULD SPREAD IMPLEMENTATION COSTS OVER A 5, 7, SOMETHING LIKE THAT, MAYBE TEN-YEAR CONTRACT THAT WE WOULD HAVE FOR OUR LICENSING FEES.

>> IS THAT US ENTERING INTO A LEASE TRANSACTION OR IS THAT THEM OBTAINING THEIR OWN

FINANCING FOR WHICH WE REPAY THROUGH AN ANNUAL CONTRACT? >> MOST LIKELY THE LATTER.

TWO VENDERS -- WE'VE TALKED TO PROBABLY ABOUT -- I WANT TO SAY 6 DIFFERENT VENDERS AND TWO OF THEM HAVE SAID THAT THEY COULD BRING FINANCING TO THE TABLE TO -- TO SPREAD THESE COSTS OUT AND AT LEAST ONE OF THEM HAS INDICATED THAT THEY -- NO INTEREST ON THAT.

>> IS THAT WHAT YOU'RE TALKING ABOUT? >> YEAH.

>> EQUIPMENT LEASES AN IT REALLY DEPENDS UPON THE VENDER WHETHER THEY WILL -- WILL LEND TOWARDS SOMETHING LIKE THIS, A LOT OF THOSE EQUIPMENT LEASE LENDERS WANT TO BE ABLE TO REPO IT.

>> IT'SYEAH. >> IT'S HARD TO REPO SOFTWARE. >> SO IT'S EITHER A LEASE AGREEMENT WITH US WHERE WE ARE PAYING A LEASE PAYMENT OR THEY OBTAIN THE FINANCING AND WE ARE

PAYING THEIR FINANCING THROUGH OUR ANNUAL CONTRACT. >> HOW ARE WE GOING TO MEASURE SUCCESS HERE? AGAIN, REDUCED MANUAL WORK, THE FLOW OF DATA FROM HR TO FINANCE AND IT, AGAIN, PURCHASE ORDERS WOULD FLOW ELECTRONICALLY AS OPPOSED TO MANUALLY AND THEN ALSO, YOU KNOW, IN ADDITION TODAY TO US HAVING AN ACCOUNTING SYSTEM FOR THE CITY WE ALSO HAVE TWO OTHER ACCOUNTING SYSTEMS. WE USE GREAT PLAINS FOR UTILITY AND QUICKBOOKS FOR THE BOND BANK. I'M NOT SAYING IT'S CERTAIN RIGHT NOW THAT WE COULD GET BOTH OF THOSE ON THE SAME SYSTEM, BUT -- BUT THERE DOES NOT APPEAR TO BE ANY PROBLEM IN DOING THAT, AT LEAST FROM THE TECHNOLOGY'S CAPABILITY. THEY ARE CAPABLE OF FIRING OFF TYPES OF ACCOUNTING, CRASH FROM ACCRUAL SO CITY FROM SOME OF THE OTHER ENTITIES AND SO THOSE ARE POTENTIAL SAVINGS AS WELL BUT I CAN'T SAY FOR SURE THAT THOSE WOULD BE GOING AWAY YET.

AND G AGAIN, TRACKING, BETTER CONFIDENCE IN THE DATA THAT YOU GUYS USE AND JUST BETTER

[01:05:06]

WE WOULD SELECT THEIR ERP SYSTEM. I THINK I'VE GOT THE QUESTION WILL WE GO OUT TO RFP OR THE VENDER TO IMPLEMENT THE SYSTEM, THE ANSWER IS MAYBE.

FOR BOTH OF THESE THERE AE COOPERATIVE AGREEMENTS THAT WERE ALREADY A PART OF, SOME WITH THE STATE, SOME WITH OTHER ENTITIES, WE ARE PART OF A HUGE TEXAS COOPERATIVE NOW AS WELL AND WE ARE ABLE TO GET KIND OF ALREADY NEGOTIATED GREAT RATES ON THESE AND SO TO ME IF WE END UP CHOOSING A SYSTEM THAT'S ALREADY LIKE ON ONE OF THESE AGREEMENTS, WE PROBABLY DON'T NEED THEN TO

KIND OF GO OUT TO BID FOR THE VENDER TO IMPLEMENT. >> EXCUSE ME, SORRY.

THANK YOU, MR. CHAIR. AN EXPLANATION OF THE STATE CONTRACTS THAT YOU'RE ABLE TO BUY OFF OF IS AN UNDERSTANDING, I JUST DON'T THINK I HAVE A CLEAR -- I FEEL LIKE I DO BUT

MAYBE I JUST NEED MORE CLARIFICATION ON THAT. >> SURE, TO START WITH THE STATE OF INDIANA MAINTAINS A PRETTY EXTENSIVE QPA AND THAT, I THINK, I WANT TO SAY BROADLY ANY -- ANY LOCAL GOVERNMENT CAN ALSO BUY OFF THE STATE'S QPA. THEY'VE ALREADY NEGOTIATED BEST AND FINAL RATES, THEY PASS IT ON ON TO US, DOLLAR SIMILAR ARRAIGNMENTS, COOPERATIVES, PURCHASING MANAGER FOR THE CITY WAS PREVIOUSLY IN A SIMILAR POSITION WITH A REGIONAL GOVERNMENT IN THE HOUSTON, TEXAS AREA. HE WAS AWARE THAT THEY HAVE A HUGE IT COOPERATIVE, WE SIGNED ONTO THAT COOPERATIVE AS WELL. TEXAS IS A HUGE STATE.

TON OF BUYING POWER. WE ARE GETTING THERE, NEGOTIATED NOT TO.

WE SELECTED A SYSTEM, WE SELECT A SYSTEM, WE GOT TO DO A LOT OF DESIGN, CONFIGURATION AND TESTING. ONCE WE THINK IT'S READY, TRAIN TRAIN LIVE AND MOBILIZATION, TALKING TO COUNCIL TONIGHT I DON'T KNOW IF IT WOULD BE ON MY QUARTERLY UPDATE ON MONDAY, ERP'S THEN HOPING TO POST THIS POSITION SOON AND START MOVING ON THE VENDER AND IMPLEMENTATION PARTNER, THAT'S IN MY MIND STAGE ONE AND STAGE TWO, THERE COULD BE MULTIPLE -- WE DO STAGE ONCE AND THEN WE DO STAGE TWO AGAIN FOR ANOTHER SET OF MODULES BUT THAT'S WHERE, YOU KNOW, WE WOULD REVIEW PROCESSES AND DATA, FIT GAP ANALYSIS IMPLEMENTATION AND TESTING, TRAINING AND GO LIVE, TO ME THE MOST LIKELY SCENARIO RIGHT NOW IS THAT WE -- WE GET STARTED.

THERE'S GOING TO BE A LOT OF WORK THAT NEEDS TO BE DONE ON PROCESS EVALUATION AND -- AND DATA CLEANUP AND MIGRATION. I THINK IF WE AIM TOWARDS NOT THIS YEAR BUT NEXT YEAR DOING OUR BUDGET DEVELOPMENT IN THERE IN A BETTER SYSTEM AND THEN, YOU KNOW, THE BIG -- THE BIG CROSSOVER WILL BE WHEN WE DO FINANCIALS THERE. IT MAKES SENSE TO DO THAT WITH THE JANUARY FIRST, THE FIRST OF A FISCAL YEAR. I WISH WE COULD BE READY BY JANUARY FIRST OF 2027, KEVIN SAYS NO. SO -- SO ANYWAY, AIMING TOWARDS JANUARY FIRST OF 2028 GIVES US SOME TIME TO USE THE NEW SYSTEM FOR THE BUDGETING PERSPECTIVE

[01:10:06]

>> QUESTIONS? >> MR. CHAIR. >> YES, SIR.

>> SO I DON'T HAVE ANY QUESTIONS BECAUSE I HAVE CONFIDENCE IN YOU AND YOU AND THE WHOLE TEAM.

I ACTUALLY DID -- I DIDN'T KNOW -- AS CRAZY AS BUDGETING WAS EARLY ON I WAS REALLY CONCERNED THAT WE'RE BITING OFF THIS CHUNK, SO I DID A LITTLE BIT OF RESEARCH, TALKED TO SOME OF OUR FINANCIAL CONSULTANTS AND I HAVE BEEN CONVINCED THAT WE'RE WAY BEHIND THE TIMES.

THIS IS A BURDEN FO ON GREAT EMPLOYEE SITTING BEHIND YOU. SHAME ON ME I WAS ON THE COUNCIL AND COULD HAVE DONE EIGHT YEARS AGO AND WE DIDN'T, AND I WISH YOU GREAT SUCCESS BUT I DO WANT TO VOICE I TRUST YOU AND I -- I HAVE NOT BEEN ABLE TO ATTEND ANY OF THE MEETINGS BUT I'VE BEEN INFORMED OF THEM AND UNDERSTAND YOU'RE WORKING HARD AND I REALLY JUST WANT YOU TO GO GET HER DONE, DON'T RUSH. WE'VE LASTED THIS LONG AND LET'S MAKE SURE WE DO IT RIGHT AND I

THINK THE TEAM DESERVES THIS UPGRADE SO THANK YOU. >> THANK YOU.

>> QUESTIONS? >> NO. >> SORRY, I'M THE NERD, I HAVE A FEW QUESTIONS. I THINK FOR SOME OF THE COUNCIL MEMBERS WHO HAD QUESTIONS BEFORE, I DON'T KNOW IF THERE'S ANY IMPLEMENTATION OR CASE STUDIES BASED ON COST BENEFIT ANALYSIS THAT COULD BE FOR COUNSELORS THAT HAVE MUCH ADDITIONAL QUESTIONS MAYBE SENT

THAT OUT THERE. >> ABSOLUTELY. >> I WATCHED MY FATHER-IN-LAW GO THROUGH SEP ROLLOUT FOR A LARGE INTERNATIONAL COMPANY CALLED OWENS ILLINOIS AND SO HE MANAGED AND RAN THAT PROJECT AND THEY -- THEY IMPLEMENTED SAP. THE QUESTION I HAVE, THOUGH, IS KEVIN, ANY EXPERIENCE IMPLEMENTING THESE BEFORE? THAT'S ONE QUESTION.

TWO IS WHEN THEY LACK AT THESE VENDERS, ARE THEY -- ARE THEY CORPORATE, MORE CORPORATE VENDERS THAT ARE TRYING TO ADAPT TO GOVERNMENT, YOU KNOW, SB0A REQUIREMENTS OR MANY OF THE SYSTEMS MADE SPECIFICALLY FOR GOVERNMENT AND THAT WOULD BE -- THAT WOULD BE MY SECOND QUESTION AND THEN I ALSO THINK, ZACH, IF THERE'S A WAY TO JUST GENERALLY QUANTIFY, I THINK, WOULD BE HELPFUL FOR THE REST OF THE COUNCIL, MAKE YOUR PATH EASY, THE POINT OF TRUSTING.

I KNOW THIS IS NEEDED. I'VE BEEN READING THOSE PENTAMATION REPORTS SINCE 2010 AND IN CARAMEL CLAY PARKS WE IMPLEMENTED QUICKBOOKS JUST SO WE HAD A TRUE MANAGERIAL LOOK AT OUR OPERATIONS BECAUSE WE HAVE COST RECOVERY MANDATE SO I THINK THAT COST BENEFIT ANALYSIS JUST GENERALLY I THINK WOULD BE HELPFUL. I KNOW YOU'RE NOT FOR SURE WHAT EXACTLY MODULES YOU'RE GOING TO IMPLEMENT BUT DEPENDS ON WHO YOU GO BUT I THINK SOME OF THE FINANCIALS ONE, HEY, WE MAY HAVE A COST HERE BUT HERE IS THE BENEFIT.

I THINK IT'LL BE A LOT MORE HELPFUL TO DIVE INTO THAT TO ENSURE THAT WE GET THIS DONE FOR

YOU GUYS. SO KEVIN? >> SO IN TERMS OF IMPLEMENTATION, SO I'VE WORKED IN IT FOR OVER 25 YEARS. BEEN AROUND A LOT OF IMPLEMENTATIONS. I HAVEN'T BEEN AT THE OUTSTART OF ERP IMPLEMENTATION BUT WHEN I WAS AT DIAGNOSTICS, CUSTOMER RELATIONS MANAGEMENT AND WE WORKED A TON WITH OUR ERP SYSTEM AND UNDERSTOOD, YOU KNOW, WORKING WITH THEM AND THE BUSINESS PROCESSES THAT THEY HAD, A LOT OF THAT WORK WAS TO REALLY UNDERSTAND HOW COULD WE WORK WITH THOSE, THINGS THAT WE NEEDED TO GET INTO THE SYSTEM. SO LOTS OF EXPERIENCE KIND OF AROUND THE EDGES ON THAT WITH THAT BUT I ALSO KNOW THAT THE COMPANIES THAT WE'VE ALL SPOKEN TO ARE SWITCHING.

[LAUGHTER] >> ARE VERY STRONG IN TERMS OF WHAT THEY KNOW AND CAN DO.

>> YEAH. >> SO I'M SNEAKING UP BEHIND YOU.

>> I WILL JUMP IN FOR A MINUTE. YOU MIGHT KNOW BUT I'M ACTUALLY A CPA AND I HAD IN PUBLIC

[01:15:06]

>> OKAY. >> HELPED WITH EXPERT WHEN THEY MOVED FROM LAWSON TO ORACLE FUSION. SO I HAVE DONE IT FROM THE FINANCIAL SIDE AS WELL AS THE BUSINESS PROCESS PIECES. I DON'T HAVE TIME TO DO THE PROJECT MANAGEMENT PIECE.

ZACH WAS INTERESTED AT ONE POINT, BUT I DO HAVE THAT BACKGROUND AND -- AND ENOUGH EXPERTISE TO HELP GUIDE THE IT RESOURCES AND WHERE WE NEED TO GO.

>> THE PROJECTS REALLY LIVE OR DIE BY THE IMPLEMENTATION AND GETTING IT -- GETTING IMPLEMENTATION DONE RIGHT AS MUCH AS POSSIBLE FROM THE BEGINNING AND YOU COULD REALLY THROW AWAY A LOT OF GOOD MONEY CHASING PROBLEMS WITH THE IMPLEMENTATION PROCESS.

>> ONE OF THE BIGGEST CHALLENGES WITH ERP IS CUSTOMIZATION.& IT KILLS EVERYTHING BECAUSE IT MAKES THE PROCESSES SO COMPLEX THAT YOU CAN'T EVER ESCAPE IT. IN SOME WAYS IT'S AN ADVANTAGE BECAUSE WE HAVE BASIC PROCESSES. YES, IT'LL REQUIRE SOME ADJUSTMENT FOR INDIVIDUALS BUT WE SHOULD BE ABLE TO GO WITH WHAT THEY CALL VANILLA BUSINESS PROCESS FOR MOST OF THESE WORK FLOWS THAT WE NEED TO DO AND SAVE OURSELVES A FAIR AMOUNT OF COST.

>> AND A LOT OF TIMES IT'S BETTER TO CHANGE OUR PROCESS TO FIT THE SYSTEM, RIGHT, AS LONG AS IT'S -- MEETS, YOU KNOW, SBOA REQUIREMENTS, ET CETERA, AUDITING REQUIREMENTS, ET CETERA, THAN TRYING TO ADAPT THE SYSTEM TO FIT OUR WACKY PROCESS -- PROCESS THAT --

>> ABSOLUTELY. I KNOW THE GOOD AND THE BAD IN SOME OF THAT.

YEAH. >> COUNCIL TAYLOR TO YOUR SECOND QUESTION, THOUGH, ABOUT THE -- ARE WE LOOKING AT SYSTEMS THAT HAVE SOLD TO GOVERNMENTS BEFORE THAT ARE SET UP TO DO GOVERNMENT

ACCOUNTING, SO ON AND SO FORTH? LARGELY, YES. >> I SEE -- I'VE SEEN IT WORK BOTH WAYS. THEY TRY TO S SHOE HORN THAT DOESN'T FIT WELL OR SOMETIMES THERE'S -- THERE'S NOT BIG MACER FOR GOVERNMENTS SO THE SYSTEM THAT'S BEING DEVELOPED FOR THE

GOVERNMENT MARKET ISN'T VERY EFFECTIVE. >> YEAH.

>> SO -- I ASK THAT QUESTION EVERY GROUP WE MEET WITH JUST WHO ARE YOUR OTHER MUNICIPAL CLIENTS IN INDIANA. THAT TRIPS UP A LOT OF THEM. BUT TO YOUR POINT, ORACLE, FOR EXAMPLE, ORACLE IS REACHING OUT TO BUSINESS SALES SIDE, HEY, YOU'RE A MEDIUM-SIZE COMPANY, WHY DON'T YOU BUY OUR PRODUCT BUT WE ARE ALSO GETTING HIT UP FROM THE GOVERNMENT SALES SIDE AND WE HAVE A PRODUCT THAT WE WOULD LIKE TO SELL YOU AS WELL, BUT, YEAH, I CAN'T THINK OF -- I KNOW THERE'S SOME COMPANIES THAT WE'VE TALKED TO THAT HAVE DONE MUNICIPAL BUT NOT IN INDIANA BUT I'M NOT SURE THAT WE TALKED TO ANYBODY THAT DOESN'T DO MUNICIPAL AT ALL.

>> ARE YOU LOOKING FOR ANY ACTION FROM THE COMMITTEE TONIGHT BASED ON YOUR PROPOSED NEXT STEPS OR MOTION OF SUPPORT OR IS THE COMMITTEE CONSIDERED --

>> I MEAN, I DON'T HAVE AN ORDINANCE FOR YOU OR I'M ASKING FOR AN APPROPRIATION OR ANYTHING LIKE THAT, BUT, YEAH, SOME SORT OF VOTE OF SUPPORT WOULD BE N NICE.

JUST -- JUST -- YOU CAN GIVE ME LIKE A B MINUS OR SOMETHING. [LAUGHTER]

>> COUNCIL. >> THE CHAIR WILL ENTERTAIN A MOTION?

>> YES, SIR. >> WELL, I WOULD MAKE A MOTION THAT -- AND YOU CAN CERTAINLY CORRECT ME, DIFFERENT WORDING, BUT MY MOTION WOULD BE THAT WE ENCOURAGE THE CONTINUED RESEARCH AND DEVELOPMENT OF AN ERP SYSTEM FOR THE CITY OF CARMEL AND ENCOURAGE OUR FULL COUNCIL TO

[01:20:01]

TAKE EVERY ACTION TO MAKE THAT HAPPEN. >> SECOND.

>> WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? SEEING NO, VOTE. MOTION PASSES UNANIMOUSLY. THANK YOU.

ANYTHING ELSE FOR THE COMMITTEE TO CONSIDER TONIGHT? NOTHING ELSE ON OUR AGENDA.

SEEING NONE, DO I HAVE A MOTION TO ADJOURN. >> SECOND.

>> WE ARE

* This transcript was compiled from uncorrected Closed Captioning.