[1. MEETING CALLED TO ORDER]
[2. MINUTES]
[00:00:13]
>>> >> MAYOR SUE FINKHAM: I WOULD LIKE TO CALL THIS MEETING TO
ORDER. FEBRUARY 18, 2026 MEETING. BOARD OF PUBLIC WORKS. >>
[3. BID OPENINGS, AWARDS, AND RECOMMENDATIONS ]
CITY OF CARMEL CARMEL BOARD OF PUBLIC WORKS MEETING AGENDA WEDNESDAY, FEBRUARY 18, 2026 - 10:00 AM COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE 1. MEETING CALLED TO ORDER 2. MINUTES A. MINUTES FROM THE FEBRUARY 4, 2026, REGULAR MEETING 3. BID OPENINGS, AWARDS, AND RECOMMENDATIONS A. BID AWARD FOR 24-ENG-07B1 RAISED CROSSWALK IMPROVEMENTS-GRAY ROAD AND HAZEL DELL ROUNDABOUTS; BRAD PEASE, DIRECTOR OF ENGINEERINGBRAD? >> GOOD MORNING, BOARDS. THESE ARE CROSSWALKS AT MAIN, AND 116TH, AND ALONG HAZEL, AND CHERRY. THIS IS THE PHASE TWO OF OUR CROSSWALKS THE EAST SIDE OF THE CITY THIS YEAR. THEY ARE DIFFICULT PROJECTS TO BUILD FOR THE PUBLIC, BUT TRYING TO GET IN AND OUT AS QUICKLY AS WE CAN. I RECOMMEND WE AWARD THIS BID. IT IS IN THE AMOUNT OF $3,046
> AYE. Select to skip to this part of the video">MILLION. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? MOTION CARRIES. >> B. BID AWARD FOR 22-ENG-02 ROUNDABOUT AT 116TH STREET & HOOVER ROAD; BRAD PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: ON 116TH, AND HOOVER. THE INTERSECTION. THE AMOUNT OF
$5,987 MILLION. >>FOR THE RECORD WHO ARE WE AWARDING?
>> THIS IS E & B PAVING, AND CONSTRUCTION IS LATER THIS FALL HOPEFULLY.
>> ANY OPPOSED? MOTION CARRIES. >> C. BID RECOMMENDATION FOR 26-STR 01 PAVING; MATT HIGGINBOTHAM, STREET COMMISSIONER CRYSTAL?
>> GOOD MORNING, BOARD. FOR OUR 26-STR 1 PAVING CONTRACTS, OUR BIDS, WE ARE RECOMMENDING REJECTING ALL THE BIDS AFTER INTERNAL DISCUSSION WITH OUR LEGAL TEAM, WE DECIDED WE NEEDED TO EXPAND SOME OF OUR SPECIFICATIONS, INCREASE SOME OF THE ROADS WE NEED TO BE PAVED,
AND WE'LL REJECT ALL BIDS, AND START AGAIN IN MARCH. >>WE NEED A MOTION TO
ACKNOWLEDGE? >> MOTION TO REJECT ALL BIDS. >>I WILL MAKE A MOTION.
[4. TABLED ITEMS ]
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? MOTION CARRIES. >>FOUR TABLES ITEMS FOR A PUBLIC HEARING.
4. TABLED ITEMS A. PUBLIC HEARING FOR THE DEMOLITION AND REMOVAL OF UNSAFE BUILDING; 11033 HAVERSTICK ROAD, CARMEL, IN 46033; BRENT LIGGETT, CODE ENFORCEMENT OFFICIAL TABLED 11-05-25
CODE ENFORCEMENT OFFICIAL. >>I BELIEVE I SPOKE WITH HIM, AND THESE ITEMS ARE TABLED. THIS
[5. CONTRACTS]
REMAINS TABLED. THANK YOU. >> 5. CONTRACTS A. REQUEST FOR PROFESSIONAL SERVICES; ST. VINCENT HOSPITAL AND HEALTH CARE CENTER, INC.
D/B/A ASCENSION ST. VINCENT SPORTS PERFORMANCE; ($111,245.00); TACTICAL ATHLETE PROGRAM 2026; ADDITIONAL SERVICES AMENDMENT #1; CHIEF JOEL THACKER, CARMEL FIRE
DEPARTMENT >>GOOD MORNING. FIRE CHIEF. THIS IS THE RENEWAL PROGRAM WE HAVE HAD FOR SEVERAL YEARS, AND WITH THE SPORTS PERFORMANCE CENTER, CONTAINS ONE TRAINER, ONE DIETICIAN. I KNOW OUR MEN, AND WOMEN LOVE THE TEAM THERE. WE GET DAILY VISITS. IF SOME OF OUR FOLKS WERE A FAMILY MEMBER HAVING SOME MUSCULOSKELETAL ISSUES, COULD GO IN THE MORNING TO THE OFFICE, AND BE SEEN. LATER IN THE MORNING IN THE AFTERNOON, DEREK MAKES ROUTES AT
[00:05:04]
ALL THE STATIONS, AND WE HAVE THAT SCHEDULED SO IF ANYONE NEEDS ANY TREATMENT, ASSISTANCE, SUPPORT, HE'S THERE TO HELP WITH THAT, AND WE CAN MEET REGULARLY WITH OUR DIETICIAN ON UNDERSTANDING EATING HABITS, AND HOW TO THASTAY FIT. IT'S AN INCREDIBLE SERVICE. WE TALK ABOUT WORKER'S COMPENSATION, AND KEEPING THE FOLKS ON-THE-JOB, AND GETTING THESE TREATMENTS EARLY. IF THE TRAINER SEE'S SOMETHING THAT IS NOT QUITE RIGHT, WE IMMEDIATELY HAVE ACCESS TO OTHER SERVICES, AND PHYSICIANS TO PROVIDE SOME TREATMENTS TO TRY TO GET OUR MEN, AND WOMEN BACK ON-THE-JOB AS QUICKLY AS POSSIBLE. IT HAS BEEN VERY SUCCESSFUL, ANDAPPRECIATE YOUR SUPPORT IN THE RENEWAL. >>ANY QUESTIONS FROM THE BOARD?
>> I MOVE WE APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES, THANK YOU, CHIEF.
>> B. REQUEST FOR PURCHASE OF GOODS AND SERVICES; CALUMET CIVIL CONTRACTORS, INC.; ($3,046,000.00); 24-ENG-07B RAISED CROSSWALK IMPROVEMENTS AT GRAY RD & HAZEL DELL RAB CONSTRUCTION; BRADLEY PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: THIS IS THE CONTRACT FOR THE BID AWARD.
>>QUESTIONS OR A MOTION? >> I MOTION TO APPROVE. >>SECOND.
C. REQUEST FOR PROFESSIONAL SERVICES; CROSSROAD ENGINEERS, P.C.; ($2,765,850.00); 24- ENG-19 MONON BLVD TO RANGE LINE DESIGN, PHASE 1 AND 2; ADDITIONAL SERVICES AMENDMENT #11; BRADLEY PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: THIS IS FOR ROAD DESIGN, STORM DESIGN, LANDSCAPE, ARCHITECTURE ALONG MAIN STREET FROM FOURTH WEST TO RANGE LINE. THEN FURTHER EVEN TO FOURTH EAST, AND THIS WILL PROBABLY TAKE A FEW YEARS, AND WE WILL ENGAGE WITH THE PROJECT, AND WE RECOMMEND THAT
WE AWARD THIS CONTRACT. >>QUESTIONS OR A MOTION? >> MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? MOTION CARRIES. >> D. REQUEST FOR PROFESSIONAL SERVICES; DLZ INDIANA, LLC; ($56,500.00); 24-ENG-04 116TH STREET & AAA WAY ROUNDABOUT DESIGN; ADDITIONAL SERVICES AMENDMENT #1; BRADLEY PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: THIS IS THE ROUNDABOUT THAT WE HAVE BEEN TRYING TO BUILD SINCE 2016. IT'S BEEN IN ITS FINAL DESIGN FOR A COUPLE OF YEARS, AND THERE HAVE BEEN SOME ISSUES WITH UTILITIES TO WORK OUT, AND NOW READY TO MOVE FORWARD THIS YEAR, AND COUPLE DESIGN SERVICES
NEEDED TO GET THIS TO THE FINISH LINE. I RECOMMEND AWARDING THIS. >>QUESTIONS OR A MOTION?
>> I MAKE A MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. >> E. REQUEST FOR REIMBURSEMENT AGREEMENT; DUKE ENERGY INDIANA, INC.; ($60,000.00); 24- ENG-05 PRELIMINARY ENGINEERING REIMBURSEMENT; BRADLEY PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: THIS IS IN RELATION TO THE 116TH, AND RIVER ROAD SIGNAL CONVERSION TO A ROUNDABOUT. THIS IS TO PAY DUKE ENERGY'S TRANSMISSION ENGINEERS. THEY WILL SEND US AN ITEMIZED RECEIPTS LATER, AND WE'LL PAY THEIR ACTUAL COST, THE COST TO MOVE ALL THE POLES WILL EXCEED $60,000, BUT THIS IS FOR THE ENGINEERING SERVICE TO GET THE
POLE RELOCATION. >>WE HAVE A MOTION AND SECOND. ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. >> F. REQUEST FOR PURCHASE OF GOODS AND SERVICES; E & B PAVING, LLC; ($1,587,938.28); 22- ENG-03 116TH STREET & HOOVER ROAD ROUNDABOUT CONSTRUCTION; BRADLEY PEASE, DIRECTOR OF ENGINEERING BRAD? CITY ENGINEER, BRADLEY PEASE: AGAIN, THIS IS THE COMPANY TO
AWARD B, AND B. >>WE HAVE A MOTION AND SECOND ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. THANK YOU.
>> G. REQUEST FOR PURCHASE OF GOODS AND SERVICES; TOTAL ADMINISTRATIVE SERVICES CORPORATION; COBRA BENEFITS; NICOLE MURPHY, DIRECTOR OF HUMAN RESOURCES THIS COMES FROM NICOLE MURPHY, DIRECTOR OF HUMAN RESOURCES.
[00:10:14]
>>JENNY, BENEFITS MANAGER WITH CARMEL. THIS IS JUST TO REPLACE OUR COBRA SERVICES WITH THE CITY. WE ARE CURRENTLY WITH A LARGER VENDOR, AND THIS PROVIDES A MUCH BETTER SERVICE FOR US. IT WILL COST APPROXIMATELY $4 MORE A MONTH, BUT WE'LL BE ABLE TO ADD ADDITIONAL SERVICES TO OUR
FLEXIBLE SPENDING IN COBRA. >>GREAT. ANY QUESTIONS OR A MOTION?
>> I MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES, THANK YOU.
>>ALL RIGHT. H. REQUEST FOR PURCHASE OF GOODS AND SERVICES; CONVERGINT TECHNOLOGIES, LLC; ($219,820.29); GENETEC SERVICES & ENVIRONMENT; ADDITIONAL SERVICES AMENDMENT; KEVIN CUSIMANO, DIRECTOR OF INFORMATION AND COMMUNICATION SYSTEMS I.T. DIRECTOR, KEVIN CUSIMANO: GOOD MORNING. THE GOOD PART IS -- YES, THAT IS BEING USED TO CONTINUE TO EXPAND OUR RECORDING CAPACITY FOR SEVERAL NEW PARKING GARAGES THAT INCLUDE ION, AND PUBLIC AIRWAYS, AND ALSO GIVE US RECORDING CAPACITY FOR THE NEW TRAFFIC CAMS THAT ARE COMING IN
THE NEXT ONE. >>ANY QUESTIONS? >> WE HAVE A MOTION AND SECOND.
CARRIES. >> I. REQUEST FOR PURCHASE OF GOODS AND SERVICES; FORTE, INC.; ($155,357.37); IT EQUIPMENT; ADDITIONAL SERVICES AMENDMENT #2; EVIN CUSIMANO, DIRECTOR OF INFORMATION AND COMMUNICATION SYSTEMS I.T. DIRECTOR, KEVIN CUSIMANO: SO THIS ITEM INCLUDES 54 END OF LIFE CAMERAS BEING REPLACED, 15 ADDITIONAL TRAFFIC CAMERAS, SOME WILL BE IN THE MISSION ROAD AREA, AND IN THE COUNCIL OFFICE,
DIFFERENT OFFICES AROUND THE CITY. >>OKAY. ANY QUESTIONS?
>> NO. I MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. J. REQUEST FOR PURCHASE OF GOODS AND SERVICES; GRAYBAR ELECTRIC CO., INC.; ($60,162.39); IT EQUIPMENT; ADDITIONAL SERVICES AMENDMENT; KEVIN CUSIMANO, DIRECTOR OF INFORMATION AND COMMUNICATION SYSTEMS I.T. DIRECTOR, KEVIN CUSIMANO: THIS IS FOR THE END OF LIFE 22 POWER RESOURCES THAT KEEPS OUR NETWORKS IN VARIOUS ROOMS, CITY STREETS, UP, AND RUNNING IF WE HAVE A POWER OUTAGE THEY TAKEOVER. THEY LAST 5-7 YEARS, AND NOW IT'S TIME TO START REPLACING THOSE. WE ARE IN AN EXTENDED MULTIYEAR PLAN TO GET SOME OF THOSE REPLACEMENTS DONE.
WE ARE AT ABOUT 84 ACROSS THE CITY. WE SPACE THEM OUT, BUT THAT'S WHAT THIS IS FOR AS WELL.
>>VERY GOOD. >>QUESTIONS OR A MOTION? >> MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? MOTION CARRIES. THANK YOU. >> K. REQUEST FOR PURCHASE OF GOODS AND SERVICES; MAINSCAPE, INC.; ($1,731,031.00); 2026 MOWING/LANDSCAPING; ADDITIONAL SERVICES AMENDMENT; MATT HIGGINBOTHAM, STREET
COMMISSIONER STREET COMMISSIONER, CRYSTAL? >> THIS CONTRACT IS THE MAIN
SCAPE FOR THE REGULAR CONTRACT, AND THEY HAVE DONE A NICE JOB. >>ANY QUESTIONS OR A MOTION?
>> I MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. L. REQUEST FOR PURCHASE OF GOODS AND SERVICES; MAINSCAPE, INC.; ($474,000); 2026 SNOW REMOVAL; ADDITIONAL SERVICES AMENDMENT; MATT HIGGINBOTHAM, STREET COMMISSIONER CRYSTAL?
>> MAIN SCAPE, IS OUR SNOW REMOVAL OF SIDEWALKS IN CERTAIN AREAS LIKE THE ARTS, AND DESIGN
DISTRICT, AND INVOICE -- US AS NEEDED, AND PART OF WINTER. >>THEY ARE DOING A GREAT JOB. I
[6. REQUEST TO USE CITY STREETS/PROPERTY ]
[00:15:03]
APPRECIATE IT. >>ANY QUESTIONS? ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. >> 6. REQUEST TO USE CITY STREETS/PROPERTY A. REQUEST TO USE CARTER GREEN; TREE DECORATION; FEBRUARY 28 THROUGH MARCH 21, 2026; 12:00 PM TO 12:00 PM; RALITSA KOLAROVA, THE ASSOCIATION OF BULGARIANS ABROAD 681 IS REQUESTING. THERE WAS A QUESTION ABOUT CERTIFICATE OF INSURANCE. DO YOU WANT TO SPEAK TO THAT?
>> GOOD MORNING, BOARD. YES, WE RECEIVED AN INDICATION THAT THEY WILL REQUEST THIS ITEM. WE CONFIRM THIS IS A VERY SMALL FABRICATED TREE. IT'S NOT A REAL TREE. JUST BULGARIAN, IT WILL BE WHERE IT'S INDICATED. I DON'T KNOW THAT ANY INSURANCE WILL PROVIDE A COI FOR AN ITEM LIKE THAT. FROM A LEGAL STANDPOINT, WE DON'T HAVE A RESERVATION WAVING THE INSURANCE
REQUIREMENT. >>OKAY. ANY QUESTIONS? THE CITY IS STILL COVERED,
CORRECT? WITH THE REST OF THE AGREEMENT FOR SPECIAL EVENT? >> YES, ABSOLUTELY. THERE IS A STRONG INDICATION IN THE LANGUAGE TO MAKE SURE EVERYTHING IS UP-TO-DATE. THE CITY WILL BE PROTECTED FROM -- I CAN'T IMAGINE A FREAK ACCIDENT FROM A SMALL FABRICATED TREE.
>>WE'LL TRY NOT TO JINX IT. I WILL ENTERTAIN A MOTION. WE WILL WAVE THE REQUIREMENT FOR THE
CERTIFICATE OF INSURANCE UPON APPROVAL. >>I MOTION THAT WE APPROVE THE
WAIVER OF THE CERTIFICATE OF INSURANCE. >>SECOND.
>>6 B THROUGH D HAVE RECEIVED THE APPROPRIATE DEPARTMENT APPROVALS. DOES ANYONE WANT TO SPEAK ON BEHALF OF THE EVENT? IF NOT, I WOULD LIKE A MOTION TO APPROVE 6B THROUGH G.
[7. OTHER]
>>I MOVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. THEY HAVE ALL BEEN APPROVED.
>> 7. OTHER A. REQUEST FOR ACKNOWLEDGMENT OF AGREEMENT; 116TH & HOOVER ROUNDABOUT - PARCEL 5 RECOMMENDATION; BRADLEY PEASE, DIRECTOR OF ENGINEERING CITY ENGINEER, BRADLEY PEASE: 116 ROUNDABOUT PROPERTY WE HAVE ACQUIRED REQUIRES LANDSCAPE, AND PROPERTY OWNED BY THE COUNTY, AND NOW TRANSFERRED TO US. THIS IS AN ACKNOWLEDGMENT THAT WE ARE OKAY WITH THAT TRANSFER, AND EASEMENT, AND WE ARE STILL BOUND
BY THE SAME LANGUAGE, WHICH WE ARE OKAY WITH. >>QUESTIONS OR MOTION?
>> I MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. B. REQUEST FOR CONSENT TO ENCROACH; 2628 MILANO DRIVE; PROPERTY OWNERS BRAD? CITY ENGINEER, BRADLEY PE PEASE: THIS IS FOR A POOL AND THE ENGINEERS HAVE APPROVED IT.
I RECOMMEND APPROVAL. >>I MOTION. >>SECOND.
>> C. REQUEST FOR AERIAL WAIVER OF BPW RESOLUTION NO. 04-28-17-01; POLE REPLACEMENTS AT VARIOUS LOCATIONS; DUKE ENERGY CITY ENGINEER, BRADLEY PEASE: OUR TEAM HAS REVIEWED THESE LOCATIONS, AND WE RECOMMEND APPROVAL.
>>I MOTION TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. >> D. REQUEST FOR AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR; BAKER'S VILLAGE HOMEOWNERS' ASSOCIATION; MAINTENANCE AGREEMENT; BRAD PEASE, DIRECTOR OF
ENGINEERING >>BRAD? >> THERE IS SOME SHARED RESPONSIBILITIES BETWEEN HOA'S, THE COUNTY, AND THIS PARTICULAR LOCATION, AND THEY WANT TO INSTALL SOMETHING, AND THIS IS FOR INDEMNIFICATION FOR THE CITY, AND WILL SIGN AS WELL.
[00:20:03]
>>MOTION. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? MOTION CARRIES. >> E. UNIFORM CONFLICT OF INTEREST; GREGORY WEBB I NEED A MOTION TO ACKNOWLEDGE.
>>I
* This transcript was compiled from uncorrected Closed Captioning.