[1. MEETING CALLED TO ORDER]
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>>> >>> >> GOOD MORNING. I WOULD LIKE TO
[2. MINUTES]
CALL TO ORDER THE PUBLIC WORKS MEETING. >> CITY OF CARMEL
[3. BID OPENINGS, QUOTES, AND AWARDS (Part 1 of 2)]
A. MINUTES FROM THE MARCH 4, 2026, REGULAR MEETING. ALL IN FAVOR SAY, "AYE".>> AYE. >> ANY OPPOSED? >> 3. BID OPENINGS, QUOTES, AND AWARDS A. BID OPENING FOR CITY OF CARMEL POLICE VEHICLES 2026; CHIEF DRAKE STERLING, CARMEL POLICE
>>THE FIRST BID IS FROM APPEARS FORD INC. >>SECOND. NO. 3.
>>JOHN JONES AUTO GROUP. >>NO. 5, FROM KELLY AUTOMOTIVE GROUP, LLC,
NO. 6 FROM BLOOMINGTON FORD INC. >>IN THE AMOUNT OF $355,976.36. >>UNIVERSAL SAFETY SOLUTIONS, $334,000. I HAVE A QUICK COMMENT. THERE IS A DISCREPANCY HERE AND WONDER IF SOME OF THOSE BIDS ARE INDICATING PER VEHICLE. DO WE HAVE AN EDUCINDICATION ON THAT?
>> I IMAGINE THEY ARE BIDDING ON INDIVIDUAL VEHICLES. THIS AMOUNT ISN'T THE TOTAL PACKAGE. IT MAY BE ONE VEHICLE OUT OF THE VEHICLES WE PUT OUT IS MY ASSUMPTION.
>>ALL RIGHT. UNDERSTOOD. >>3B. > DEPARTMENT B. REQUEST FOR QUOTES FOR ANNUAL GROUNDS MAINTENANCE; LANE
YOUNG, DIRECTOR OF UTILTIES >> THESE ARE THE RESPONSES WE RECEIVED. INDIANAPOLIS LLC, AND MIDWEST LANDSCAPE INDUSTRIES.
>>SEEMS LIKE IT MIGHT HAVE BEEN ENTERED A REQUEST FOR PROPOSALS BECAUSE I SEE THE EVALUATION CRITERIA THERE. IF THAT WAS THE CASE, WE'LL EVALUATE AND COME BACK TO YOU AT THE NEXT MEETING.
>>THANK YOU. >> C. BID AWARD FOR 26-STR-02 PAVING; MATT HIGGINBOTHAM, STREET COMMISSIONER
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>>SENIOR PROJECT MANAGER: WE ARE GOING TO ASK TO POSTPONE THIS AWARD TO THE NEXT MEETING. THE GRANT COULD BE UP TO A MILLION DOLLARS TO GO FOR THIS PROJECT BUT WE CAN'T UNTIL WE DO IT.
ONCE WE GET THAT RESPONSE BACK, WE'LL GET TO AWARD THE BID. >>IT'S IN THE BEST INTEREST TO
POSTPONE THIS. >>YOU BELIEVE IT'S IN THE NEXT MEETING?
>> I BELIEVE SO. IF WE GOT ALL THE INFORMATION THIS WEEK WHICH IS ENGINEERING, I BELIEVE IS SUBMITTING ALREADY TO THEM. WE SHOULD GET AN ANSWER BY BEGINNING OF NEXT WEEK AND WILL
BE READY TO AWARD. >>I MOVE WE POSTPONE. >>SECOND.
[4. CONTRACTS]
THE MOTION CARRIES. THANK YOU. >> 4. CONTRACTS A. REQUEST FOR PURCHASE OF GOODS AND SERVICES; PENN CARE, INC.; ($174,967.00); AMBULANCE CHASSIS REMOUNTING; ADDITIONAL SERVICES AMENDMENT #5; CHIEF JOEL THACKER, CARMEL FIRE DEPARTMENT GOOD MORNING, CHIEF OPERATIONS FIRE DEPARTMENT. THIS IS A NEW MOUNT FOR AMBULANCE FOR FIVE YEARS AND AFTER WE HAVE A NEW CHASSIS PUT UNDERNEATH IT. THIS IS SIMILAR TO WHAT WE HAVE USED IN THE PAST HERE IN INDIANA. AND
WE'VE SEEN THE QUALITY THEY SEND OUT. >>I LOOKED AND SAW THE BID WAS $174,000. IT WAS SUBJECT TO ADJUSTMENT. AFTER THE VENDOR COMPLETES THEIR INSPECTION. WHAT
DOES THAT MEAN, IS IT A FIRM BID OR NOT? >> MY UNDERSTANDING THE JUDGMENT IS FROM SOME OF THE BOX AND SOME OF THE WIRING MAY NOT ALIGN WITH THE NEW MANUFACTURER OF THE CHASSIS AND THEY HAVE TO PUT IN A NEW ADAPTER. I BELIEVE THAT IS MOSTLY SMALL ISSUES ON MOUNTING
AND THEY WON'T KNOW UNTIL THEY SEE THE AMBULANCE APART. >>OKAY. IN OTHER WORDS,, THEY
GIVE YOU A BID WITHOUT SEEING THE AMBULANCE? >> THEY HAVE BEEN GIVEN THE DETAILED DRAWINGS OF ONE BUT THEY WON'T KNOW UNTIL THEY OPEN IT. IT'S AN EXTRA CLAUSE TO
COVER IN THE EVENT OF SOMETHING ELSE. >>WOULD THERE BE OTHER COSTS
LIKE RADIOS? >> TO MY UNDERSTANDING, NO. >>NO? THAT'S WHAT THE PRICE IS.
SO IF WE DON'T KNOW, IS THIS UNUSUAL OR NOT? >> NO, I DON'T THINK IT'S UNUSUAL. IT WILL BE SUBJECT TO ANY CHANGE ORDERS DOWN THE ROAD. IT'S POSSIBLE. IT WAS INDICATED THAT THERE MIGHT BE SOME MINOR DIFFERENCES IN WIRING OR UPGRADE TO THE SYSTEM. SO, NO, IT IS NOT UNUSUAL TO PROVIDE A BASE BID THAT WOULD COVER THE VAST MAJORITY OF THE PROJECT THAT MIGHT COVER THIS DOWN THE ROAD. IF I REMEMBER, IT WAS OVER $200,000 BECAUSE WE SENT IT TO
PENNSYLVANIA. >>THE ENTIRE BID IS FOR A CERTAIN LEVEL AND THE REST WE'LL
DO IN-HOUSE. >>MOVE APPROVAL. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? THE MOTION CARRIES.
>> B. REQUEST FOR PURCHASE OF GOODS AND SERVICES; ZOLL MEDICAL CORPORATION; ($56,066.84); EMS EQUIPMENT AND ACCESSORIES; ADDITIONAL SERVICES AMENDMENT #2; CHIEF JOEL THACKER, CARMEL FIRE DEPARTMENT
>>THIS IS FOR THE NEW MONITORS AND T AND THE ACCESSORIES, THE POWERS,
CABLES AND MONITORS THAT WERE APPROVED IN THE LAST MEETING. >>I MOVE APPROVAL.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> C. REQUEST FOR MASTER MANAGEMENT AGREEMENT; CITY OF CARMEL AND CARMEL/CLAY BOARD OF PARKS & RECREATION; MICHAEL KLITZING, DIRECTOR OF CARMEL CLAY PARKS & RECREATION
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GOOD MORNING, BOARD. THIS IS OWNED BY THE CITY BUT MANAGED BY THE PARKS. IN YOUR PACKET THERE IS A LIST OF THOSE PROPERTIES. THERE IS A NEW ONE THIS YEAR, IT'S GOING TO BE POLLINATED GARDEN. PART OF THAT PARKLAND THEN DEDICATED TO US BY DANCE CLUB INDIANA 5 ACRES. THERE IS AN EASEMENT THERE WHERE AIR FUEL. SO THERE IS NOT MUCH THAT YOU CAN DO ON TOP OF 5 ACRES.YOU CAN'T REALLY PUT ANY CONCRETE THERE. SO HOPEFULLY WILL BE A LITTLE PARK THAT DOES IT. BUT ALL THE OTHER ONES ARE THE SAME. YOU WILL SEE WE EXECUTE IT EVERY YEAR. IT'S CITY
OWNED PROPERTY MANAGED BY THE PARKS. >>MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> D. REQUEST FOR PURCHASE OF GOODS AND SERVICES; CLARK DIETZ, INC; (-$4,614.90); 23-04 AUMAN-NEWARK SIDEWALK AND DRAINAGE IMPROVEMENTS; CO#2; BRADLEY PEASE, DIRECTOR P
>>GOOD MORNING. MANAGER, ENGINEERING DEPARTMENT. THIS IS THE FINAL CHANGE ORDER TO CLOSE
OUT THE CONTRACT AND ACTUALLILY SAVING THE CITY. >>MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> E. REQUEST FOR PURCHASE OF GOODS AND SERVICES; CURRENT PUBLISHING, LLC; ($103,096.23); DISPLAY ADS 2026; KELLY DOUGLAS, DIRECTOR OF MARKETING AND COMMUNITY RELATIONS
>>HI, THIS IS TO SUPPORT OUR ADVERTISING EFFORTS FOR THE YEAR OF 2026.
>>OKAY. MOVE TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? THE MOTION CARRIES.
>> F. REQUEST FOR PURCHASE OF GOODS AND SERVICES; BROWN SPRINKLER CORPORATION; ($50,270.00); GARAGE REPAIRS;
MATT HIGGINBOTHAM, STREET COMMISSIONER G. REQUEST >>GOOD MORNING. THIS IS A CONTRACT FOR SPRINKLER FOR THE GARAGE REPLACING SOME DRIVE OUTS.
>>MOVE TO APPROVE. >>SECOND. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? THE MOTION CARRIES.
>> FOR PURCHASE OF GOODS AND SERVICES; BASTIN LOGAN WATER SERVICES, INC.; ($117,145.00); INSPECTIONS; LANE YOUNG,
DIRECTOR OF UTILITIES >>GOOD MORNING, BOARD. UTILITIES DIRECTOR. THIS IS FOR OUR ANNUAL WELL CLEANING AND INSPECTION. WHAT HAPPENS EARLIER IN THE YEAR WE HAD THESE SAME FOUR COMPANIES BID ON PUMP MAINTENANCE AND FLOW. SO WHAT THAT DOES IS IT ALLOWS US TO GET AN ANALYSIS OF WHAT'S GOING ON WITH OUR PUMPS AND WELLS, AND FROM THOSE TEST WE DETERMINE THE NUMBER OF WELLS THAT NEED TO BE SERVICED AND CLEANED. THIS IS THAT CLEANING PROJECT. BECAUSE WE NEED TO GET THESE DONE IN A TIMELY FASHION, WE HAD THIS AS A PRIVATE BID. WE HAVE NOW ALL FOUR OF THESE. I
DON'T KNOW IF YOU WANT ME TO PUT THEM HERE OR READ THEM. >>OKAY, I WILL READ THE FOUR
FIRMS AND QUOTES AND READ THEM. >>HERE WE GO. NATIONAL WATER SERVICES, THEIR TOTAL BID $213, $21,792.84. BASKIN LOGAN, DRILLING, AND FEARLESS MIDWEST
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$18 $181,500. >>WE HAVE CHOSEN TO GO WITH
BASKIN LOGAN. >>MOVE TO APPROVE. >>SECOND.
THE MOTION CARRIES. >>WE HAD ANTICIPATED THAT QUOTE WOULD BE SUBMITTED AND READ ON THE LAWN CARE EARLIER. SO IT MAY BE IN THERE. IF YOU CAN FIND IT, IT WOULD BE NICE TO OPEN THOSE.
WE NEED TO GET GOING ON THIS WITH OUR MAINTENANCE. IF YOU CAN MAYBE LOOK FOR THAT AND WE CAN
DO IT AT THE END. THANK YOU. >> COMDO WE NEED TO ADD THAT ON >> I DON'T THINK WE NEED TO ADD
[3. BID OPENINGS, QUOTES, AND AWARDS (Part 2 of 2)]
IT. WE CAN ADDRESS IT AT THE END OF THE MEETING. IF YOU CAN GET THOSE NUMBERS.>>SO WE CAN DO IT RIGHT NOW. >>WE HAVE ITEM 3B. THE AMOUNT OF $63,700.
>>THE SECOND ONE IS FROM MIDWEST LANDSCAPE INDUSTRIES.
THE AMOUNT IS $86,840.83. >>CAN I ASK THE BOARD THAT WE MOVE TO APPROVE THE LOWEST
QUOTE? >> YES, SIR. >>OKAY. I MOVE THAT YOU WOULD AWARD TO THE LOWEST QUOTE WHICH IS -- IN THE AMOUNT OF $63,700. ANY QUESTIONS?
[5. REQUEST TO USE CITY STREETS/PROPERTY]
>> ANY OPPOSED? THE MOTION CARRIES. THANK YOU VERY MUCH. >> 5. REQUEST TO USE CITY STREETS/PROPERTY ALL THESE EVENTS HAVE BEEN REVIEWED AND APPROVED. IS THERE ANYONE HERE THAT WOULD LIKE TO TALK ABOUT THESE EVENTS, PLEASE
COME UP, OTHERWISE, WE'LL TAKE THEM ALL AT ONCE. >>PLEASE STEP UP.
>>GOOD MORNING, EVERYBODY. I JUST WANT TO ASK A FEW QUESTIONS.
>>PLEASE STATE YOUR NAME. >>CARR. I WANT TO ASK IF THERE IS ANY CHANCE OF RAIN, IS THERE ANY BACKUP DATE THAT WE CAN AT THE END BECAUSE THERE IS MORE THAN 4,000 PEOPLE COMING TO THE
EVENT. >>THAT WOULD BE UP TO YOU TO REQUEST ANOTHER DATE BUT YOU
HAVE TO SUBMIT ANOTHER REQUEST FOR THAT. >>OKAY.
>>THE BOARD IS ONLY ACTING FOR WHAT IS IN FRONT OF IT TODAY. ARE YOU TALKING ABOUT 5C?
>> IT'S EVENT, VAISAKHI, MAY 16. >>THE REASON WHY THE BOARD CAN'T APPROVE IT RIGHT NOW, NO. 1, IT'S NOT ON THIS AGENDA. NO. 2, CAR CARMEL HAS A LOT OF EVENTS GOING ON. THERE MIGHT BE ALREADY ANOTHER EVENT SCHEDULED. IF YOU CAN COORDINATE WITH THE
[00:20:06]
MARKETING DEPARTMENT AS WELL, THEY WILL BE ABLE TO TELL YOU IF THAT DATE IS AVAILABLE.ESSENTIALLY YOU HAVE TO SUBMIT ANOTHER REQUEST IF YOU WOULD LIKE AN ALTERNATIVE DATE.
>>I'M JUST MAKING SURE THAT EVERYTHING IS OKAY. >>ABSOLUTELY.
>>THE SECOND QUESTION IS WE WERE PLANNING TO DO A MARTIAL ARTS PERFORMANCE THERE WITH THE STICKS, NOT WITH THE WEAPONS. IS THERE ANY PERMISSION OR SOMETHING I NEED FOR THAT?
>> I DON'T THINK SO, AS LONG AS IT'S NOT LETHAL WEAPONS, I THINK YOU SHOULD BE FINE.
>>OKAY. >>I WOULD RECOMMEND SOME PERSONAL INSURANCE FOR IT.
>>NO, IT WILL NOT BE THAT BAD. IT'S GOING TO BE ON THE STAGE. >>OKAY. THANK YOU.
>>ACTUALLY, THAT ANSWERS PART OF YOUR QUESTION. THE VERY NEXT ITEM ALSO AT THE SAME LOCATION, MAY 16, IS ALREADY TAKEN. YOU WILL NEED TO LOOK FOR A DIFFERENT DATE.
>>THE LAST QUESTION IS, IS THERE ANY PERMISSION WE NEED FOR RAFFLES? SOMEBODY TOLD ME WE
NEED TO ASK THIS. >>THE BOARD RAFFLE IS REGULATED BY THE INDIANA GAMING COMMISSION. YOU NEED TO SEE IF THERE ARE ANY PERMISSIONS THERE. THERE ARE DIFFERENT RULES. IF IT'S A CHARITY RAFFLE, IT'S EASY TO GET, BUT IF IT'S SOMETHING DIFFERENT. I'M NO EXPERT IN
GAMING RULES. >>OKAY, SO THERE IS NO PERMISSION FROM HERE?
>> NO. >>I WOULD LIKE TO HAVE YOU ALL THERE AT THE FESTIVAL.
[6. OTHER]
>>THANK YOU. >>MR. CHAIR, I MOVE APPROVAL OF 5A THROUGH J.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> 6. OTHER A. RESOLUTION BPW 3-18-26-01; A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL; DONATION OF PROPERTY PATRICKSBURG VFD AND WALTON FD; CHIEF JOEL
THACKER, CARMEL FIRE DEPARTMENT >>THIS IS OUT OF DATE EQUIPMENT THAT'S BEEN REPLACED. SOME OF THE PARTS ARE NOT AVAILABLE ANYMORE. SOME IN THE DEPARTMENT CAN STILL HAVE SOME USE OUT OF IT AND MAY HAVE TO TAKE 4-5 NOZZLES TO MAKE ONE, BUT YOU STILL CAN'T GET PARTS FOR THAT AND THERE WERE SOME HOSES DONATED AND THE NEWER HOSE WILL
PROTECT FROM FAILURE. >>SO MOVED.. >>SECOND.
CARRIES. >> B. REQUEST FOR STORMWATER TECHNICAL STANDARDS WAIVER; SMOKY ROW ELEMENTARY AT 900 W 136TH STREET; PETE RANKOVICH WITH TLF ENGINEERS WE REVIEWED THIS AND MOVE
APPROVAL. IT'S FOR FLOOD CONTROL. >>MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> C. REQUEST FOR REPLAT; 711 S RANGELINE ROAD - MAGNOLIA BLOCK A; DEREK SNYDER WITH
CROSSROADS ENGINEERS D. >>THIS IS THE PLAT AT CITY
CENTER DRIVE. >>MOVE TO APPROVE. >>ALL IN FAVOR SAY, "AYE".
>> AYE. >> ANY OPPOSED? THE MOTION CARRIES.
>> REQUEST FOR REPLAT; 1260 FAIRFAX MANOR DRIVE - THE TWELVE AT GRAND AND MAIN BLOCK 3A; GEHAN MENDIS WITH AMERICAN STRUCTUREPOINT, INC.
THIS IS ANOTHER PLAT FOR MAINTENANCE. >>MOVE TO APPROVE.
> AYE. Select to skip to this part of the video">>>SECOND. >>ALL IN FAVOR SAY, "AYE". >> AYE.
>> ANY OPPOSED? THE MOTION CARRIES. >> E. REQUEST FOR AERIAL WAIVER OF BPW RESOLUTION NO. 04-28-17-01; EAST 126TH STREET;
DUKE >>THIS ONE AND THE NEXT ITEM FOR BOTH REQUEST TO MAINTAIN THE
EXISTING AERIAL NETWORK IN THE CITY. >>YOU ARE REVIEWING OKAY?
>> YES, WE ARE FINE. >>I HAVE A QUESTION ON THOSE. IT SEEMS LIKE WITH THE CITY'S PUSH
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TO GET UTILITY LINES UNDERGROUND, WHY IS THIS GOING AERIAL?>> THESE ARE AREAS THAT ARE ALREADY SERVED THROUGH AERIAL CONNECTION AND JUST INCREASED CAPACITY OR THE EXISTING POLES HAVE TOO MANY RISER ON THEM FOR NEW AERIAL SERVICE, THEY NEED A
NEW ONE FOR A NEW PROJECT. >>IT'S NOT JUST POLES COMING BACK UP AGAIN.
>>THEY NEED THE POLES FOR THE FACILITY. >>THE NEW GROUND WOULDN'T WORK?
>> IT WOULD BE MORE EXPENSIVE AND GIVES THEM THE ABILITY TO TIE A NEW CONNECTION INTO THE
NETWORK. >>MOVE TO APPROVE.
* This transcript was compiled from uncorrected Closed Captioning.