[1. MINUTES]
[00:00:04]
>> OKAY. BOARD OF PUBLIC WORKS IS NOW IN SESSION. FIRST ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES FROM THE JANUARY 18 MEETING.
[2. BID/QUOTE OPENING]
THE NEXT IS A BID QUOTE OPENING ACKNOWLEDGMENT OF CANCELLATION OF BID OPENING FOR BROOKSHIRE GOLF COURSE.
AND EQUIPMENT PROJECT. I MOVE WE REMOVE IT.
>> I WOULD LIKE TO AMEND THE MOTION TO STATE THAT IT IS CANCELED. IT IS A CANCELLATION.
BOARD MEMBERS, IF I COULD JUST PULL THE RECORD.
WE HAVE RUN INTO A COUPLE OF LOGISTICAL DIFFICULTIES.
AND WE DETERMINED THAT IT WOULD BE BEST TO POSTPONE THE BID INTO THE FALL. IT WILL BE REBID SOMETIME PROBABLY LATE JULY, AND WE ARE HOPING TO AWARD A CONTRACT END OF AUGUST. FOR THE WORK TO START AROUND SEPTEMBER 15. FOR ALL INTERESTED PARTIES, WE DECIDED THERE WOULD BE A BETTER COURSE OF ACTION BECAUSE OF THE GOLF SEASON AND THE BROOKSHIRE GOLF BEING IN THE BUSIEST TIME.
OF THE YEAR. ALSO, LOGISTICAL SUPPLIES.
SUPPLY ISSUES, UNFORTUNATELY, PERSIST.
WE ARE HOPING FOR BETTER BIDS. THAT IS WHY IT IS SO FAR TO POSTPONE IT. WE DECIDED TO CANCEL THE BIDS.
WE GAVE PROPER NOTICES TO OUR PROSPECTIVE BIDDERS.
THAT IS WHY YOU DON'T SEE ANY BID PACKAGES IN FRONT OF YOU TODAY. WE WILL REISSUE BIDS PRETTY MUCH IN EXACTLY THE SAME FORMAT. A LITTLE BIT LATER IN THE YEAR.
>> OKAY. I MOVE APPROVAL OF CANCELLATION OF THE BID OPENING FOR BROOKSHIRE GOLF COURSE CELLULAR.
SO WE KNOW WE ARE CANCELING IT. IT IS GOING TO COME BACK.
[3. CONTRACTS]
>> AYE. >> THE NEXT, WE HAVE CONTRACTS.
SERGEY WOULD LIKE TO TALK TO US ABOUT THE FIRST THREE.
>> GOOD MORNING. SERGEY GRECHUKHIN, FIRST THREE ITEMS ON YOUR AGENDA FOR CONTRACTS ARE A REQUEST FOR SPECIAL PURCHASES AND ACKNOWLEDGMENT OF SPECIAL PURCHASE. THE FIRST ONE IS A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN THE VENDOR FOR A TOTAL AMOUNT OF $47,265.25. IT IS A SPECIAL PURCHASE FOR THE DEPARTMENT OF ENGINEERING, AND JUSTIFICATION FOR THAT SPECIAL PURCHASE IS INDIANA CODE 52 5221011.
WHICH IS EVALUATION OF SUPPLIES OF SYSTEM CONTAINING SUPPLIES.
THAT IS A SPECIFIC ITEM... THAT SPECIFIC VEHICLE IS AN ELECTRIC VEHICLE. THE DEPARTMENT OF ENGINEERING WOULD LIKE TO COMPARE ITS RELATIVE PERFORMANCE OVER TIME COMPARED TO OUR OTHER FLEET. SPECIFICALLY, GAS VEHICLES AND HYBRID VEHICLES. AND ALSO THE DEPARTMENT OF ENGINEERING WOULD LIKE TO EVALUATE THE LOCATIONS OF ALL THE CHARGING STATIONS AS WELL. WE ARE USING THAT JUST JUSTIFICATION TO PURCHASE THAT VEHICLE TO EVALUATE OUR OWN SYSTEMS AND TO PERFORM BASICALLY, DATA COLLECTION WITH IT. AND USE IT FOR A PRIMARY TRANSPORTATION AS WELL. SO THAT IS A.
AND B AND C, THIS IS FOR THE POLICE DEPARTMENT.
I'M SORRY. THE SECOND ONE IS ALSO FOR ENGINEERING DEPARTMENT. THAT IS A SIMILAR RESOLUTION FOR THE SAME JUSTIFICATION. $40,600.
ITEM NUMBER C IS A SPECIAL PURCHASE FOR CARMEL POLICE DEPARTMENT. THAT IS WITH FORD MOTORS LLC HERE IN CARMEL. THAT ORDER WAS PLACED IN 2022.
BECAUSE OF A SEVERE SUPPLY SHORTAGE OF POLICE RETROFITTED VEHICLES. PRETTY MUCH AROUND THE COUNTRY.
THEY COULD NOT ORDER THEM IN 2022.
IT HAD TO BE DONE IN EARLY 2023. THE APPROPRIATION WAS APPROPRIATELY MADE. THAT SPECIAL PURCHASE IS AUTHORIZED UNDER INDIANA CODE 522105.
SAVINGS TO GOVERNMENTAL BODY. INDIANA CODE 5221012, GOVERNMENT DISCOUNT AVAILABLE. FORD MOTORS DID PROVIDE A GOVERNMENTAL DISCOUNT ON ALL THE VEHICLES.
[00:05:05]
AND ALSO, INDIANA CODE 522108, COMPATIBILITY OF EQUIPMENT, ACCESSORIES OR REPLACEMENT PARTS.PRETTY MUCH THOSE PARTICULAR VEHICLES, FORD INTERCEPTORS, THEY ARE... THE POLICE DEPARTMENT HAD BEEN USING THEM FOR A WHILE. IT WOULD BE A CONTINUATION OF THE FLEET MODEL. IT IS PRETTY STANDARD OUTSIDE A FORD INTERCEPTOR MODEL. ACCORDING TO THOSE CERTIFICATIONS, THE CARMEL POLICE DEPARTMENT REQUESTS ANK ABLINGMENT AND APPROVAL OF THE SPECIAL PURCHASE ON THAT.
>> THANK YOU. >> WE ARE REQUIRED BY LAW TO PUT THAT INTO THE RECORD. WHY THE SPECIAL PURCHASE WAS MADE. THANK YOU.
>> THANK YOU. I MOVE APPROVAL OF 3A, B,AND C AS STATED BY THE CITY ATTORNEY FOR THE REASONS WHY.
>> AYE. >> D, REMOVED FROM THE AGENDA.
I MOVE APPROVAL OF 3-E-M. >> SECOND.
[4. REQUEST TO USE CITY STREETS/PROPERTY]
>> THE NEXT IS THE REQUEST TO USE CITY PROPERTIES.
SO WE WILL MOVE APPROVAL 3-A IS GOING TO STAY TABLED.
WE TAKE 4-E OFF THE TABLE. >> 4-A.
>> I'M SORRY. I THOUGHT YOU SAID E.
I KNOW. >> NOW WE NEED TO VOTE TO
WE CAN APPROVE 4-A THROUGH N. THE CITY PROPERTIES.
[5. OTHER]
>> AYE. >> THE NEXT IS 5, OTHER.
THERE IS A CONFLICT OF INTEREST. I MOVE FOR APPROVAL OF 5-D
THROUGH M. >> DO WE HAVE TO DO A THROUGH C
ACKNOWLEDGMENTS? >> BOARD MEMBERS, JUST A CLARIFICATION. YOU NEED TO ACKNOWLEDGE A, B, AND C AS A CONFLICT OF INTEREST FOR CARMEL FIRE DEPARTMENT.
>> I THOUGHT WE DID ACKNOWLEDGE IT.
THAT IS ALL WE HAD TO DO. >> I WOULD TAKE A VOTE.
>> OH, OKAY. USUALLY, WE DON'T.
THAT IS FINE. I MOVE WE ACKNOWLEDGE 5-A
>> THE NEXT IS 5-D THROUGH M. I MOVE APPROVAL WITH ANY CONDITIONS OF THE CITY ENGINEER BEING MET.
>> IEVMENT. >> THE NEXT IS AN ADD-ON.
SERGEY GUCH, GECH. ... GRECHUKHIN.
WE HAVE ONE NEW ONE TODAY. SORRY.
OLD HABITS. AN AGREEMENT FOR THE RESOLUTION REQUESTING ZONE IMPROVEMENTS IN LIEU OF AND AS A CREDIT FOR PAYMENT OF PARKS AND IMPACT FEES.
THE CREDIT AGREEMENT. THE PUBLIC IMPROVEMENTS WERE OUTLINED IN YOUR PACKET. AS WELL.
LA RHYS FRACTION CRC IS HERE IF YOU HAVE ANY SPECIFIC QUESTIONS ABOUT PUBLIC IMPROVEMENTS. OTHERWISE, WE REQUEST THAT ITEM
BE ADDED ON AND APPROVED. >> I MOVE WE ADD IT ON TO THE
>> I MOVE APPROVAL. >> SECOND.
>> THANK YOU. >> IF THERE IS NOTHING ELSE, WE
* This transcript was compiled from uncorrected Closed Captioning.