[00:00:11]
I'M CALLING TO ORDER THE WINDY MARCH SIX, 2024 MEETING OF THE
[1. MINUTES ]
BOARD OF PUBLIC WORKS AND SAFETY. WE HAVE A QUORUM. ITEM 1 OF THE MINUTES FROM THE FEBRUARY 21ST, 2024 REGULARMEETING. >> ALL IN FAVOR. AYE . MOTION
[2. BID OPENING AND AWARD ]
CARRIES. BID OPENING AN AWARD, THIS IS THE BID AWARD FOR 22-ENG-13 POHRER ROAD IN THE AMOUNT OF 94 $6310.92.>> JEREMY KASNER , ENGINEERING. I ASKED FOR AWARD TO GLOBE ASPHALT PAVING IN THE AMOUNT OF $946,310.92. IF THIS IS APPROVED, DO YOU HAVE A TIMELINE?
>> ANY QUESTIONS? I MOVE WE ACCEPT THE BID FROM OF 946,000 $310.92 BY GLOBE ASPHALT PAVING COMPANY, INC.. SECOND,
ANY DISCUSSION. ALL IN FAVOR? >> MOTION CARRIES.
>> 2B IS BID OPENING FOR 24-S TR-02 PAVING PROGRAM MATT
>> THE FIRST BID IS BY , MILESTONE CONTRACTORS , LP.
THE BASE BID IS $4,737,316.50. IT'S AN ALTERNATE BID ONE OF 395,002 THURSDAY SIX. AND ALTERNATE BID TO OF 366,408
TEEN DOLLARS AND $.50. >> THE SECOND SUBMITTED BID IS FROM SENT. ALTERNATE BID ONE IS $391,032 AND 48 SENT. AND ALTERNATE BID TO HIS $371,970 POINT $.25
>> ALTERNATE BID ONE WAS $391,032.48 .
[00:05:08]
>> SUBMITTED BID NUMBER THREE FROM HOWARD ASPHALT LLC, DBA HOWARD COMPANIES. THE BASE BID $4,307,282.91. ALTERNATE BID ONE, $363,804.17. ALTERNATE BID TO, $345,366.45.
>> IS FROM IAN THE , BAKER PAVING, LLC. THE BASE BID , $4,502,316.49. ALTERNATE BID ONE, $419,624.41. ALTERNATE
BID $392,962.60. >> THAT COMPLETES THE BIDS ON
THAT PROJECT. >> NEXT IS TO SEE THE BID OPENING , BID OPENING FOR SPRING MILL RUN CULVERT REPLACEMENT; 22-SW-01; JEREMY KASHMAN .
>> THE FIRST BID IS FROM JKES , INC. DBS, SMITH PROJECTS.
BASE QUOTE AMOUNT 418,000, $898.25.
>> THE SECOND BID IS FROM CONNEX GO , INC. BASE QUOTE AMOUNT IS, $547,115. BID NUMBER THREE, IS FROM ALL-STAR PAVING INC. THE BASE QUOTE AMOUNT, 478,000 -- INAUDIBLE ] . BID NUMBER FOUR, YAR BERRY COMPANIES, INC.
[00:10:15]
BASE QUOTE AMOUNT, $474,989. BID NUMBER FIVE , IS FROM THE UNITED CONSTRUCTION SERVICES, LLC. BASE QUOTE AMOUNT,$477,587.20. >> BID NUMBER SIX IS FROM INDIANA EARTHWORKS, LLC. THE BASE QUOTE AMOUNT IS $419,600.
THE FINAL BID, IS FROM MORPHY CONSTRUCTION. THE BASE QUOTE
AMOUNT, $542,300. >> THANK YOU.
>> MOVING ON TO ITEM 3, WE WILL TAKE THESE THREE TOGETHER.
[3. PERFORMANCE BOND REDUCTION APPROVAL REQUEST ]
DO I NEED TO READ EACH ONE AND INTO THE RECORD?>> IT'S JUST A GENERAL REDUCTION, ONE RELEASE, ALL OF THEM ARE RESOLUTIONS ON VARIOUS PROJECTS COMPLETED AND ACCEPTED BY THE CITY, SO THIS IS A FINAL STEP FOUR TO RELEASE A BOND THAT WAS ORIGINALLY PLACED.
>> VERY GOOD. >> I WILL TAKE A MOTION.
>> I MOVE WE APPROVE PERFORMANCE BOND REDUCTION APPROVAL LETTERS A THROUGH C.
[4. CONTRACTS ]
>> SECOND, IN THE DISCUSSION? ALL IN FAVOR? SAY AYE, THE
MOTION CARRIES. >> ITEM 4. ARE CONTRACTS.
AND, I TALKED WITH SERGEI BEFORE HIM, WE WILL BE VOTING ON , A THROUGH K TOGETHER, BUT I DID WANT TO POINT OUT, ITEM C, AND LETTERS TO THE REQUEST FOR PURCHASE OF GOODS AND SERVICES 3-D COMPANY, REDUCTION $16,501, AND LETTER FOR D IS FOR CALENDAR'S CIVIL CONTRACTORS AND THAT IT REDUCTION IS IN AND THE AMOUNT OF $11,000.
>> UNDER CONTRACT I MOVE THAT WE APPROVE ITEMS LETTER A
THROUGH K TOGETHER. >> SECOND? ALL IN FAVOR
>> ALL IN FAVOR? AYE. >> SERGEI, DO WE NEED TO VOTE THEN, -- HE MOVED TO VOTE ON THEM TOGETHER, THEN DO WE HAVE
TO APPROVE? >> I THINK THE MOTION WAS TO
[5. REQUEST TO USE CITY STREETS/PROPERTY ]
APPROVE ALTOGETHER. >> OKAY. THANK YOU.
[00:15:03]
SECTION 5, REQUEST TO USE CITY STREETS AND PROPERTY. REQUEST HE IS MID TIME PLOWS A AT THE INDIAN POLICY AND OFF CELEBRATION APRIL 27, 2024 FROM 12:00 TO 5:00 P.M. , EVAN ROBERTS INDIANAPOLIS RUGGEDLY REQUESTED THIS. AND IT HAD BEEN TABLED, SO I WILL TAKE A MOTION TO LIFT THIS FROM THETABLE. >> I VOTE TO REMOVE THIS.
>> SECOND. ALL IN FAVOR, POLICE SAY AYE, ANYBODY HERE TO SPEAK
ON THAT? >> IF NOT, I'LL TAKE A MOTION
TO APPROVE. >> CHAIRMAN, I MOVE WE
>> ANY DISCUSSION? >> ALL IN FAVOR, POLICE SAY
AYE, MOTION CARRIES. . >> REQUEST TO USE CLOSE CITY STREETS LOGE OF CRANSTON AVENUE TO OLD MERIDIAN TO THE PROVIDENCE PARKING JUST BEYOND THE BROCKWAY PUB AND THE NORTHBOUND LANE OF OLD MERIDIAN FROM WEST CARMEL DRIVE TO GRAND BOULEVARD FOR THE ANNUAL PATRICK'S DAY CELEBRATION MARCH 14 THROUGH 17, 2024, FROM EIGHT A.M. TO 11 P.M. AND THIS IS REQUESTED BY SHAWN MCCUTCHEON THE BROCKWAY PUBLIC HOUSE.
>> CHAIRPERSON. I MOVE WE APPROVE.
>> MOTION CARRIES. >> 5C. REQUEST TO USE LANE RESTRICTION OF CITY STREETS LANE RESTRICIONS OF NORTHEAST BOUND LANES OF OLD MERIDIAN STREET FROM CRANSTON AVENUE, CARMEL FIRE DEPARTMENT PUMPER POLE, ANNUAL ST. PATRICK'S DAY CELEBRATION MARCH 16, 2024 FROM 3:00 TO SEVEN P.M. AN ANNUAL EVENT. JOEL HEFNER, CITY OF CARMEL FIRE DEPARTMENT IS
REQUESTING. >> SECOND. IN THE DISCUSSION.
ALL IN FAVOR. PLEASE SAY AYE, MOTION CARRIES. 5D. REQUEST TO USE CLOSE CITY STREETS TO USE VETERANS WAY AT MAINE RIGHT AFTER OUR FIRST PARKING LOT INCIDENT . ANNUAL SHAMROCK THE DISTRICT AND PARTY, MARCH 15 THROUGH 18, 2024, EIGHT A.M. TO NINE A.M., BETH COLLIER AT MOELLER LOOMS IS REQUESTING. I
APPROVE. >> SECOND. ANY DISCUSSION. ALL
IMPROVE , MOTION CARRIES. >> REQUEST TO USE PARKING SPOT BLOCK POCKETWATCH BY CITIZEN OR DRIVE ON THE PALLADIUM FOR A 40 FOOT RV FROM 6:00 TO FOUR P.M..
>> MOVED TO APPROVE. >> SECOND. ANY DISCUSSION? ALL
IN FAVOR SAY I. >> MOTION CARRIES.
>> REQUEST TO USE CITY STREETS FOR THE SAM COSTA RUN MARCH 2020 THIRD, 2024 FROM SEVEN A.M. TO TWO P.M., TERRY TOWNSEND FROM INDIAN RUNNERS AND WALKERS REQUEST.
>> MOVED TO APPROVE. >> ANY DISCUSSION?
[6. OTHER ]
>> AYE? MOTION CARRIES. >> SECTION 6, THE UNIFORM CONFLICT OF INTEREST DISCLOSURES STATEMENTS. MICHAEL BRISCOE.
>> IS BEEN SUBMITTED PER RULES AND STATE CODE, SUGGEST
ACKNOWLEDGMENT. >> MOVED TO APPROVE.
>> MOVED TO ACKNOWLEDGE. >> SECOND. ALL IN FAVOR, SAY
AYE, MOTION CARRIES. >> 6 BE. RESOLUTION B PW 030- 0624 05 TRANSFER OF REAL PROPERTY TO THIRD-PARTY AMENDING THE MINIMUM SALES PRICE FOR SALES OF EXCESS OF REAL PROPERTY LOCATED 96 STREET HANKIES STOUT PARKWAY THAT IS NOTLEY NEEDED FOR PUBLIC PURPOSE.
>> SERGEI MENTIONED A RESOLUTION TO AMEND MINIMUM SALES PRICE ON THE PIECE OF PROPERTY THAT THIS CITY OWNS. SPECIFICALLY ALSO THE -- IF I CAN HAVE A CAMERA -- THE PROPERTY IN QUESTION IS LOCATED AT THIS INTERSECTION. IN THE ACTUAL PROPERTY THAT WE ARE ATTEMPTING TO SELL IS A VERY PARTICULARLY AND A SHAPE
[00:20:01]
PIECE OF PROPERTY AT THAT AREA. THE MARKED AREA ON THIS IMAGE REPRESENTS THE PROPERTY WE ARE TRYING TO SELL. THE REASON WHY WE ARE TRYING TO SELL THIS PROPERTY IS BECAUSE IT'S AN EXCESS LAND RESULTING FROM THE ACQUISITION OF A PROPERTY WHEN THE KEYSTONE AVENUE , THE KEYSTONE APARTMENT WAS CONSTRUCTED. THE PROPERTY WAS FIRST DECIDED TO BE SOLD BACK IN 2020, THROUGH COUNSEL AND B PW RESOLUTIONS THAT ESTABLISH THE SALES PRICE OF 1 MILLION, $1.7 MILLION.>> THE APPRAISAL FOR THE PROPERTY HOWEVER, CAME AT A MUCH LOWER PRICE. THE ONE CAME AT 800,000, AND THE OTHER CAME AT 770,000. SO, THROUGH A BIDDING PROCESS NOT SURPRISINGLY, WE DID NOT RECEIVE ANY BIDS, THE CITY THEN, HIRED A BROKER PER INDIANA CODE TO SELL THE PROPERTY DIRECTLY, AND WE FINALLY WERE ABLE TO RECEIVE AN OFFER OF 1,000,006 $2000 FOR THE LAND WHICH IS STILL ABOVE, CONSIDERABLY ABOVE BOTH APPRAISALS AND THE BID TAKING INTO CONSIDERATION THE INCREASED VALUE THROUGH INFLATION. IT IS STILL ABOVE BREAKPOINT TODAY. SO TO COMPLETE THE SALE, WE ARE GOING TO ASK TWO THINGS FROM YOU TODAY, NUMBER ONE IS TO REDUCE THE MINIMUM SALES PRICE TO $1,060,000, AND TO APPOINT OR DESIGNATE JIM CRIDER , CHIEF OF STAFF, TO FINALIZE THE SALE. ANY QUESTIONS?
>> I'LL ENTERTAIN A MOTION. >> OKAY.
>> I MOVED TO APPROVE. >> I MOVED TO APPROVE THE SALES PRICE OF 1 MILLION, -- $1,060,000 AND ACKNOWLEDGING JIM CRIDER TO BECOME A PART OF THE PROCESS.
>> ALL RIGHT, SECOND. ANY DISCUSSION? ALL IN FAVOR, PLEASE SAY AYE. AYE. THE MOTION CARRIES. RESOLUTION BPW 03-06-24-01; BOND RELEASE FOR BONBAR AT MONON LAKE; BMP STRUCTURE, COMMON WALK, AND EROSION CONTROL; MI HOMES LIMIT SIGNS ON CITY STREETS WITHIN THE IMMEDIATE VICINITY OF A SCHOOL; WITHIN IMMEDIATE PROXIMITY TO CORAM DEO ACADEMY, ALONG CONGRESSIONAL BLVD, N COLLEGE AVE, AND 117TH STREET; JEREMY KASHMAN, CITY ENGINEERING .
>> MOVED TO APPROVE. >> SECOND, ANY DISCUSSION. ALL
IN FAVOR SAY AYE. >> MOTION CARRIES. RESOLUTION B PW, 03-06 -TO FOUR- 09, LISA OF THIRD PROPERTY LEASE OF PROPERTY LOCATED AT 1058 THREE LAKESHORE DRIVE HE SAID IS NOT NEEDED FOR A PUBLIC PURPOSE AND ESTABLISH A MINIMUM MONTHLY
RIP RENT. >> SERGEI. THIS IS ASKING US TO TABLE, BUT JUST TO GIVE YOU A LITTLE BIT OF A BACK STORY ON THIS PROPERTY, THE PROPERTY IN QUESTION IS THE INTERSECTION OF 106 STREET AND LAKESHORE DRIVE. IT'S RIGHT HERE. IT'S A SINGLE-FAMILY HOME, WE ARE TRYING TO LEASE, IT'S ALSO LAND THAT THE CITY OWNS, THAT WAS SUPPOSED TO BE A ROUNDABOUT CONSTRUCTED AT THAT INTERSECTION, BUT THIS PROJECT IS POSTPONED FOR SIGNIFICANT AMOUNT OF TIME DUE TO FINANCE RESTRICTIONS, AND SO, THE CITY IS WANTING TO LEASE THIS PROPERTY SO DOESN'T JUST SIT THERE. BECAUSE THE ESTIMATED PROCESSES FROM THE LEASE EXCEED $65,000 A YEAR, AND HAD TO BE APPROVED BY CITY COMMON COUNCIL. THEY MOVED THAT ITEM TO A COMMITTEE FOR FURTHER CONSIDERATION, SO, THEY HAVE NOT APPROVED IT YET. SO SINCE THAT'S THE FIRST STEP IN THE PROCESS, WE WILL BE BRINGING THAT ITEM BACK TO YOU ONCE IT CLEARS. AT THIS TIME I'D LIKE TO REQUEST THAT THIS ITEM BE
TABLED. >> MADAM CHAIRMAN, I MOVED TO
TABLE ITEM D, >> SECOND, ANY DISCUSSION, ALL
IN FAVOR PLEASE SAY I. >> THIS HAS BEEN TABLED.
>> 6B IS A REQUEST FOR CURB CUT .
>> REQUEST FOR CURB CUT; 11100 QUEENS WAY CIRCLE; JACOB
[00:25:01]
GORDON, PROPERTY OWNER JACOB GORDON, PROPERTY OWNER.>> MOVED TO APPROVE. >> SECOND. ANY DISCUSSION?
>> ALL IN FAVOR PLEASE SAY AYE. MOTION CARRIES.
>> OPEN PAVEMENT CUT FOR SIDEWALK DESCRIPTIONS. THIS
COMES FROM CENTERPOINT ENERGY. >> MOVED TO APPROVE.
>> SECOND. ANY DISCUSSION? ALL IN FAVOR PLEASE SAY AYE.
>> REQUEST FOR PUBLIC RIGHT-OF-WAY DEDICATION, 3927, AND 4005 WEST 141ST STREET, ZACH MARTIN MORGAN MARTIN, AND
DUKE PROPERTY, LLC REQUEST. >> MOVED TO APPROVE.
>> SECOND ANY DISCUSSION. ALL IN FAVOR, PLEASE SAY AYE.
>> REQUEST FOR STORMWATER TECHNICAL STANDARDS WAIVER INAUDIBLE ] 833 MAIN STREET . ALL IN FAVOR.
>> AYE. >> REQUEST TO CONSENT TO ENCROACH 5909 GARDEN GATEWAY, BRANDON AND SARA BROWN PROPERTY
>> ALL IN FAVOR, SAY AYE. >> MOTION PROVED.
>> REQUEST SECONDARY PLAT AMBLESIDE SECTION 2, TIM BERRY,
LATIN PROPERTIES. >> MOVED TO APPROVE.
>> ALL IN FAVOR? AYE. >> MOTION APPROVED.
>> RESOLUTION B PW, 03-06-24-06, ESTABLISHING THE SMALL PURCHASE POLICY, ADOPT THE CITY'S SMALL PURCHASE POLICY FOR PURCHASING COST LESS THAN $50,000 AND DESIGNATES THE CHIEF OF STAFF AS ADDITIONAL PURCHASING AGENT.
BENJAMIN LEGGE, APARTMENT OF CORPORATION COUNSEL.
>> THIS IS A SMALL PURCHASE AND PERILOUSLY FROM THE CITY OF CARMEL THAT WILL CHANGE THE WAY SMALL PURCHASES ARE BEING PURCHASED, AND IN SUMMARY, IT ALLOWS FOR THE CONTRACT AGREEMENTS , SERVICE AGREEMENTS, SUPPLIES, EQUIPMENT, AND GOODS, FOR IF A CONTRACT HAS SUCH AGREEMENT IS UNDER $20,000, THEN, DEPARTMENT HEAD CAN EXECUTE ON THE CITY'S BEHALF, SO IT WILL NOT GO TO APPROVAL, IT WILL STILL GO THROUGH PURVIEW OF THE CITY LEGAL DEPARTMENT, AND, IT WILL STILL HAVE TO FOLLOW ALL THE PURCHASING RULES, LAWS AND REGULATION BY THE STATE AND THE CITY. BUT INSTEAD OF GOING TO BPW FOR FINAL APPROVAL IT WILL GO TO DEPARTMENT HEAD FOR THE AGREEMENT SIMILAR AGREEMENTS BETWEEN 50,000 AND $20,000 A STATUTORY LIMIT, JAMES CRIDER CHIEF OF STAFF WILL EXECUTE ON THE CITIZEN'S BEHALF, SO IT'S ANOTHER LAYER OF REVIEW. AGAIN, ALL THE PURCHASING STANDARDS AND POLICIES OF THE CITY ARE IMPOSED WILL BE FOLLOWED, AND REVIEWED BY LEGAL DEPARTMENT, AND AGAIN, THE EXECUTING ENTITY WILL BE CHIEF OF STAFF. ALSO, ANOTHER LAYER OVERVIEW , ALL OF SUCH CONTRACTS WILL BE -- THE DEPARTMENT IS WILL BE REQUIRED TO KEEP A LIST OF ALL THE CONTRACTS EXECUTED, AND UPON REQUEST EITHER BY BPWR CHIEF OF STAFF, THAT LIST WILL BE AVAILABLE FOR YOU TO REVIEW.
>> SO THAT IS IN ESSENCE WHAT IT DOES. SINCE RIGHT NOW, PURCHASING AGENT IS DIRECTOR ADMINISTRATION OF THE CHIEF OF STAFF, THE CHIEF OF STAFF IS ADDED TO THE LIST THE PURCHASING AGENTS FOR THE CITY. SO THAT IS THE SECOND PORTION OF THAT RESOLUTION. I WOULD BE HAPPY TO ANSWER ANY QUESTIONS.
>> I'LL TAKE A MOTION. >> CHAIRMAN, I MOVE WE APPROVE RESOLUTION RESOLUTION BPW 03-06-24-07; LIMITS THE USE OF THE CAUCUS ROOM; FOR PUBLIC SAFETY PURPOSES, THE CAUCUS ROOM, LOCATED ON THE SECOND FLOOR, CITY HALL, ONE CIVIC SQUARE, CARMEL, IN 46032, SHALL NO LONGER BE AVAILABLE FOR USE FOR PUBLIC MEETINGS; AND DESIGNATES THE CHIEF OF STAFF AS ADDITIONAL PURCHASING AGENT. ANY DISCUSSION?
03-06-24-07; LIMITS THE USE OF THE CAUCUS ROOM; FOR PUBLIC SAFETY PURPOSES, THE CAUCUS ROOM, LOCATED ON THE SECOND FLOOR, CITY HALL, ONE CIVIC SQUARE, CARMEL, IN 46032, SHALL NO LONGER BE AVAILABLE FOR USE FOR PUBLIC MEETINGS; . THE CAUCUS ROOM LOCATED ON THE SECOND FLOOR OF CITY HALL.
IT'S A NO LONGER BE AVAILABLE FOR USE FOR PUBLIC MEETINGS.
[00:30:02]
>> MOVED TO APPROVE. >> DO WE NEED ANYBODY -- OKAY, THAT'S FINE, I'LL TAKE THE MOTION.
>> MOVED TO APPROVE. >> SECOND. ANY DISCUSSION?
>> ALL IN FAVOR SAY AYE. AYE. MOTION CARRIES.
>> ITEM 7 ADD-ONS. WE DON'T HAVE ANY ADD-ONS. SO, WE ARE
ADJOURNED TO. THANK YOU. >> THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.