Mar 26, 2024 Carmel Climate Action Advisory Committee

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SPEE01 IS 6:05 AND THE CLIMATE ACTION ADVISORY COMMITTEE MEETING WILL NOT GET UNDERWAY AND WE HAVE AN AGENDA, I WANT TO MAKE A COUPLE ADDENDUM TO THAT AGENDA OR

[Additional Item]

>> SURE. I INVITED CORPORATE COUNSEL TO JOIN US TO GIVE AN OVERVIEW OF BOARD STRUCTURE, COMMITTEE STRUCTURE AND HE CAN GIVE US A RECOMMENDATION HOW WE NEED TO GO ABOUT ENSURING DISCLOSURES ARE DONE FOR PROPER COMPLIANCE WITH CITY CODE.

BENJAMIN, IF YOU WANT TO HOP ON THE MIC AND GIVE US AN OVERVIEW. SURE. BENJAMIN , PLEASURE TO BE HERE WITH YOU BOARD MEMBERS. COMMISSION MEMBERS, THIS IS SOMETHING THAT WE DO AND REPRESENT FROM THE OFFICE OF CORPORATION COUNSEL AND WE HAVE ATTORNEYS FROM OUR OFFICE -- OFFICE PRESENT AT CERTAIN BOARDS, COMMISSIONS AND THIS IS SOMETHING THAT COUNSEL LOCKE ASKED US, TO THE PRESENT AT THIS MEETING AND THAT IS WHY I AM HERE TONIGHT. WHAT WE OFFER FROM THE OFFICE OF CORPORATION COUNSEL'S GUIDANCE TO THOSE BODIES THAT ARE EITHER CREATURES OF CITY CODE OR STATUTE OR POTENTIALLY WITH EXECUTIVE ORDER AS WELL AND THIS IS A BODY THAT IS A CREATURE OF CITY CODE AND WHAT WE WOULD LIKE TO ASSIST WITH IS WHEN YOU HAVE THE FORMATION OF A BODY THAT ORGANIZES AND MEETS THE ADVISORY , TO HAVE BYLAWS THAT ARE CREATED TO ASSIST IN ORGANIZATION AND FUNCTION AND RETENTION OF MINUTES COLLECTION OF THOSE AND ALSO ANOTHER IMPORTANT ASPECT OF HAVING THESE BYLAWS IS THAT THERE'S A SECTION WE RECOMMEND INCLUDING WHICH IS THE INDIANA CODE OPEN-DOOR LAW WHICH ALLOWS FOR WHAT YOU HAVE INCORPORATED THE PROOF ELECTRONIC PARTICIPATION IN THE STANDARD SET FORTH IN THE INDIANA CODE IT ALLOWS FOR BOARD MEMBERS , COMMITTEE MEMBERS MEETING CERTAIN REQUIREMENTS TO THEN PARTICIPATE REMOTELY. THAT IS SOMETHING THAT WE WOULD ADVISE THAT YOU ARE ABLE TO ADOPT. I HAVE A DRAFT OF THE BYLAWS THAT I CAN DISTRIBUTE TO BE VOTED ON AT YOUR NEXT MEETING ALTERNATIVELY THE MEETING AFTER AND YOU CAN REVIEW IT AND THEN YOU CAN REVIEW AND MAKE CHANGES AS YOU SEE NECESSARY BUT ALSO WITHIN THAT HELPS TO ESTABLISH PROCEDURES AS THIS COMMITTEE WISHES TO REGULATE IT. AND REALLY THERE ARE PARAMETERS THAT ARE SET UNDER THE BOARDS FORMATION BUT OUTSIDE OF THAT , AS THE COMMITTEE HAS A LOT OF FLEXIBILITY WITH REGARDS OF HOW IT IS ABLE TO CONDUCT ITS BUSINESS AND SO, WE AT THE OFFICE OF CORPORATION COUNSEL CAN ASSIST IN THAT REGARD BOTH FOR THE COMMITTEE AS A WHOLE BUT ALSO INDIVIDUALLY, IF YOU HAVE A MATTER YOU WOULD LIKE TO PRESENT OR CHANGES OR WHATEVER IT MIGHT BE, YOU CAN BRING IT TO OUR OFFICE AND WE CAN ASSIST YOU IN PUTTING IT INTO A FORMAT OR WHATEVER IT MIGHT BE TO PRESENT TO THE COMMITTEE. WE ARE THERE IS A RESOURCE, TOOL, TO HELP FACILITATE THE COMMITTEE AND THE WORK THAT IT DOES. THANK YOU AND TO PIGGYBACK ON THAT RESTRUCTURE STANDPOINT, ON THE COUNSEL TO GO THROUGH BUSINESS ON THE REGULAR COUNCIL MEETINGS, WE RELY ON BENJAMIN IN A LEGAL TEAM TO HELP US DRAFT AND STRUCTURE THINGS.

THINKING OF WAYS WE CAN EMPOWER THE COMMITTEE AS A GO ABOUT THE

[00:05:01]

SAY YOU HAD BYLAWS FOR US TO LOOK AT? COUNCILMAN LOCKE ASKED THAT I DRAFT BYLAWS AND THEY ARE VERY MUCH IN A DRAFT FORMAT RIGHT NOW. THAT IS SOMETHING THAT WE HAVE BUT IS NOT NECESSARILY ON THE AGENDA FOR TONIGHT BUT WOULD BE SOMETHING THAT WOULD BE CIRCULATED FOR YOUR REVIEW AND MAYBE FOR THE AGENDA FOR THE NEXT MEETING TO DISCUSS IN DETAIL. WITH THAT IN MIND, IF YOU HAVE ITEMS YOU WOULD LIKE TO ADD TO THAT PRIOR TO THE MEETING, YOU WANT ANOTHER SECTION ADDED OR WHATEVER YOU THINK MIGHT BE HELPFUL, YOU CAN ALSO EMAIL AND WE CAN ADD THAT TO THE CURRENT VERSION OR CREATE TWO VERSIONS. THAT MAY BE ACTED UPON BY THE COMMITTEE.

OKAY , THANK YOU. THIS INITIAL PROPOSED DRAFT, IS IT BASED ON ANYTHING? SO, WE THE OFFICE OF CORPORATION COUNSEL REPRESENT , AS I SAID, OTHER BOARDS, OTHER COMMITTEES, OTHER COMMISSIONS AND WHERE REQUESTED WE HAVE DRAFTED BYLAWS AND RULES FOR THOSE BODIES AND SO, YES , IT IS BASED OFF A MODEL WE HAVE USED FOR OTHER BOARDS, COMMITTEES AND COMMISSIONS BUT ULTIMATELY IT IS YOURS TO BE ABLE TO MAKE CHANGES AND AMENDMENTS TO. BUT THIS IS SOMETHING THAT WOULD SERVE AS A STARTING POINT FOR YOUR REVIEW.THANK YOU . ALL RIGHT .

THANK YOU. RYAN , YOU WANT TO TALK TO THE EMAIL RECEIVED THINK IT WAS THE DAY OF THE LAST MEETING?SURE. THIS GOES WITH THE FINANCIAL DISCLOSURE STATEMENT AND FORMS THAT COME THROUGH, BENJAMIN, YOU ARE HERE. I WANT TO MAKE SURE WE ARE COMPLYING WITH THE REGULATORY REQUIREMENTS AND CODE REQUIREMENTS AS A SETUP COMMITTEE BUT HAVING YOU DISCUSS WITH US KIND OF WHAT THOSE ARE AND HOW THEY APPLY TO US, AS A SPECIAL APPOINTEES TO THIS COMMITTEE AND IF THERE'S ANYTHING WE NEED TO ENSURE BEFORE THE END OF MARCH . THE STATEMENT OF ECONOMIC INTEREST IS SOMETHING THAT IS GOVERNED BY CITY CODE AND IT IS A REQUIREMENT FOR INDIVIDUALS WHO ARE EMPLOYEES , ELECTED OFFICIALS OR APPOINTEES FOR

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EMAIL INFORMATION. >> IT WOULD HAVE GONE OUT. THE FIRST WEEK OF MARCH I WOULD'VE THOUGHT IS THERE A DEADLINE TO GET THAT RETURN? THE END OF MARCH. FOR THOSE WHO ARE NOT HERE TONIGHT, IF WE CANNOT GET IN TOUCH WITH THEM BECAUSE IT IS THE 26TH ALREADY, WHAT ARE THE RAMIFICATIONS FOR THOSE INDIVIDUALS THEY DON'T GET THAT SIGNED AND TURNED IN ON TIME? IT IS SET FORTH UNDER CITY CODE. WHAT I WILL TELL YOU IS THAT AGAIN THE REQUIREMENT IS ONLY THERE TO THE EXTENT THEY HAVE THE FINANCIAL INTEREST. IF YOU GET ME THE CONTACT INFORMATION AS SOON AS POSSIBLE THAN WE WILL SEND IT OUT TOMORROW. HOPEFULLY THAT WILL ALLOW ENOUGH TIME FOR THEM TO MAKE THAT DETERMINATION. ADDITIONALLY THE FILLING OUT OF THE FORM IS NOT AN ARDUOUS TASK. IT IS A FAIRLY SIMPLE FORM TO COMPLETE.

THANK YOU. ANY OTHER QUESTIONS? I FILLED UP THAT FORM FOR ANOTHER COMMITTEE, CITY OF CARMEL, THAT MAYBE WHY DID NOT GET THAT? VIEW FILLED OUT THE FORM FOR ANOTHER COMMITTEE IN CARMEL, POSSIBLY, YES. WOULD NOT DUPLICATE IF YOU SERVE ON MULTIPLE BOARDS, COMMITTEES OR COMMISSIONS. ANY

OTHER QUESTIONS? >> WE WILL MOVE ONTO THE NEXT

[1. Follow up on City Council Meeting Presentation]

[2. Discussion on CCAAC members time commitments.]

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>> THAT ALLOWS TO ENSURE WE CAN COMMUNICATE APPROPRIATELY, EVEN THE CONCEPT OF HAVING THE RIGHT EMAIL ADDRESSES AND THOSE THINGS IN THE CITY'S BOOK OF BUSINESS TO ENSURE WE GET THINGS LIKE THE DISCLOSURE STATEMENT IS A STEP TOWARDS THAT BUT CONCEPTUALLY I KNOW THAT IN CITY CODE , AND CITY CODE I KNOW THAT THERE ARE RULES AROUND THE AMOUNT OF MEETINGS PEOPLE HAVE TO ATTEND, CANNOT ATTEND IN THOSE TYPES OF THINGS. THE GOAL OF GETTING THOSE THINGS LINED OUT IN THE BYLAWS PROCESS , WE KNOW HOW THAT GOES. OBVIOUSLY THIS COMMITTEE HAS A LOT OF BROAD POSITIONS, SOME OF THE STUDENTS WHICH WE ARE EXCITED ABOUT. OTHERS NEED TO ENSURE WE GET FILLED IN THE FASTEST WAY POSSIBLE WHEN THEY COME THROUGH IN A YEAR AND THOSE TYPE OF THINGS. GUARD RAILS , AND AGAIN BENJAMIN AND HIS LEGAL TEAM BEING THE GENIUSES THEY ARE FOR THE CITY CODE CAN HELP US NAVIGATE THOSE THINGS QUICKLY AND SPECIFICALLY IF WE GET THEM DOWN IN FRONT OF US AND PAPER AND NO FROM A CHAIR POSITION WHEN WE ARE READY TO MAKE A MOVE OR FIND A REPLACEMENT THAT WE GET THAT RUN UP THE POLE THE RIGHT WAY.

>> IF I MAY ADD ON THAT AS WELL AND WE CAN TALK ABOUT IT AT THE NEXT MEETING BUT THE RULES, THE BYLAWS, HOW YOU GOVERN YOURSELVES, RIGHT? AS A RESULT THEY CAN BE AMENDED AS WELL, RIGHT? SO, MY RECOMMENDATION WOULD BE TO GET BYLAWS PAST THAT HELP GUIDE YOU PROBABLY AS QUICKLY AS POSSIBLE AND AS YOU GO THROUGH YOUR GOING TO LOOK AT SOME OF THE BYLAWS AND SAY , THAT DOES NOT WORK AS WELL AS WE HOPED IT WOULD FOR THIS PARTICULAR BODY , FOR US, CAN WE CHANGE IT? AND THEN WE WILL MAKE CHANGES AS WE GO THROUGH BUT ONE OF THE MAIN THINGS IS TO ALLOW FLEXIBILITY FOR THE ELECTRONIC PARTICIPATION. MY RECOMMENDATION WOULD BE TO MOVE FORWARD AS SOON AS YOU CAN WITH IT BUT REALIZE THAT YOUR RULES, YOUR BYLAWS AND YOU CAN BY MAJORITY VOTE AMEND THEM AT A LATER POINT OR THE NEXT MEETING AFTER IF YOU SO WISHED.

WITH ALL THE DIFFERENT COMMITTEES THAT ARE IN THE CITY, IS THERE ONE OVERARCHING SET OF BYLAWS? BECAUSE I THINK FROM THIS STANDPOINT IF WE SUSPEND THE WHOLE MEETING -- IF WE SPEND THE WHOLE MEETING TALKING ABOUT BYLAWS THAT TAKES A LOT OF THE OOMPH OUT OF WHAT WE SHOULD BE HANDLING.

>> TO THE EXTENT OF WHAT YOU ARE ASKING IS THAT THEE ARE MODEL SETS OF BYLAWS THAT CAN HELP GOVERN . WHAT THE ANSWER IS, THE DRAFT THAT I WILL PREPARE FOR THIS COMMITTEE WILL TAKE FROM THE BYLAWS THAT ARE USED THROUGHOUT THE CITY ELSEWHERE. THE COMMITTEE CAN REST ASSURED THAT THEY ARE NOT CREATING SOMETHING NEW. THIS IS SOMETHING THAT HAS AND USED FOR MANY YEARS , AND DIFFERENT BOARDS, COMMITTEES AND COMMISSIONS. EACH ONE IS UNIQUE AND DIFFERENT AND MAY WANT TO CHANGE THE WAY THEY OPERATE ON A PARTICULAR LEVEL.

YOU WILL SEE AS THEY ARE PRESENTED, THIS PROVIDES A FRAMEWORK OF RULES BY WHICH TO GOVERN AND FROM THERE YOU CAN ADD THE DEPTH THAT YOU WOULD LIKE.

[3. Status of Sustainability Coordinator]

>> THANK YOU . THE NEXT ITEM ON THE AGENDA IS THE STATUS OF THE SUSTAINABILITY COORDINATOR. DO WE HAVE AN UP ON THAT?

>> SO, I HAD A FEW CONVERSATIONS WITH THE EXECUTIVE BRANCH AND THE LEGISLATIVE BRANCH, THE REST OF THE COUNCIL, BUT THE SHAPE OF THIS MOVING INTO THIS YEAR.

THEY ARE TRYING TO FIGURE OUT THE BUDGET FIT AS WE TALKED ABOUT THE FIRST MEETING OF THE YEAR. THIS WAS NOT PUT INTO THE

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WHETHER THAT IS A THRESHOLD QUESTION OR WHEN WE CONTINUED TO PUSH AND STRIVE FOR AS WE FIGURE OUT PATHS TO GET OTHER STUFF DONE. SHORT ANSWER, NO MOVEMENT AT THIS POINT OTHER THAN OPENING THE DOOR AND SORT OF TALKING ABOUT IT. HAVE ASKED AS WE TALKED ABOUT WITH BENJAMIN, THE CONCEPT OF GETTING THAT DRAFTED ANY RESOLUTION FORMAT FOR HOW WE WOULD GET THAT AMENDED INTO THE POSITION RESOLUTION, AS IT GOES THROUGH. BUT I AM STILL WORKING ON MAKING PROGRESS, DISCUSSION WAS, ON THAT. THIS COULD BE A POINT TO REACH OUT TO HAVE CONVERSATIONS OR TO GET PEOPLE TO SEND EMAILS TO CONSTITUENTS OR TO YOUR COUNSELOR TO SAY WHY THIS IS IMPORTANT. GETTING KIND OF PUBLIC INPUT ON TOP OF OUR INPUT, WHICH AGAIN WE PRESENTED AT THE LAST COUNCIL MEETING ON THE RECOMMENDATION THAT THIS IS A PRIORITY THAT WE CONTINUE TO PUSH ON AS YOU LOOK FOR OTHER PATHS TO CONTINUE TEMPERAMENT AS THAT BECOMES SOMETHING WE TRY TO SHAPE.

>> CAN YOU SIMPLIFY THAT? TELL ME WHAT THE NEXT STEPS ARE? BECAUSE I THINK WE HAVE A JOB DESCRIPTION, IT WAS APPROVED BY ORDINANCE IN 2022 , THAT THE CITY WOULD HIRE A FULL-TIME COORDINATOR POSITION , REPORTING TO THE DOCS , SO , ALL THAT HAS BEEN DONE, WE REPORTED TO THE COUNCIL IN FEBRUARY , AFTER THE MEETING X NUMBER OF TIMES AND LOOKING AT THE CLIMATE ACTION PLAN IN DETAIL , WE HAVE CONCLUDED THAT, THAT IS THE RIGHT THING TO DO. SO, I KNOW WE STARTED TALKING ABOUT HIRING SOMEBODY IN JULY AT OUR FIRST MEETING.

SO, WHAT IS THE NEXT CONCRETE STEP?

>> THIS IS THE GREAT CONUNDRUM OF COMMITTEE. WE HAVE MADE A RECOMMENDATION WHICH IS THE POWER WE HAVE AS A COMMITTEE .

SO, SHORT ANSWER IS THE NEXT STEPS ARE TO CONTINUE TO ADVOCATE FOR THE ADDITION OF THAT COMMITTEE. THROUGH THE POLITICAL CHANNELS THAT WE HAVE AVAILABLE TO US, WHICH ARE CONTINUED RECOMMENDATION AS WE PRESENT TO THE COUNCIL EVERY QUARTER, CONTINUED OUTREACH, CONTINUED WORK ON GETTING CONSTITUENTS TO GIVE FEEDBACK AND STRUCTURE, THE CONCEPT IS SOMETHING THAT TO MOVE. SO -- AND I WILL BE DOING THAT ON MY END TO THE BEST OF MY ABILITY.

>> I CAN ELABORATE AS WELL. I THINK THE PROCESS WILL BE GOING INTO THE BUDGET CYCLE, THE WHOLE CITY BUDGET CYCLE, WHICH WILL BEGIN THIS SUMMER. I AM NOT SURE IF IT IS IN A SALARY ORDINANCE OR NOT, BEFORE YOU COULD EVER HAVE IT WE NEED TO BE IN AN -- IN A SALARY ORDINANCE AND MONEY NEEDS TO BE APPROPRIATED IN A BUDGETING PROCESS . JUST BECAUSE IT WAS IN AN ORDINANCE , WAS NOT NEARLY THE CORRECT ORDINANCE , THERE IS THAT PROCESS AND ALSO JUST BECAUSE IT WOULD GO THROUGH THE LEGISLATIVE BODY IT STILL NEEDS TO GET APPROVED FROM THE EXECUTIVE BRANCH AS WELL. THOSE ARE KIND OF THE TWO

OPTIONS TO GO FORTH WITH. >> QUICK QUESTION. HOW LONG BEFORE THIS COMMITTEE OR THE CITY COUNCIL OR THE CITY OF CARMEL IS IN VIOLATION OF THE ORDINANCE FOR NOT FILLING THAT POSITION AS IT WAS APPROVED TO BE DONE? IS THERE A TIMELINE ON

THAT? >> OF THE ORIGINAL ORDINANCE DOES NOT INCLUDE ANY LANGUAGE ABOUT THE POSITION IT SELF VARIED THERE IS LANGUAGE IN THE PLAN BUT THE ORDINANCE ITSELF , THE CREATION OF THIS COMMITTEE WHICH OVERSEES THE PLAN AND ADOPTED THE PLAN WITH THE RECOMMENDATION TO ADD THE POSITION DID NOT CODIFY THE POSITION. THAT WAS THE QUESTION , I REACHED OUT TO BENJAMIN TO GET THE LANGUAGE OF WHAT IT WOULD LOOK LIKE TO ADD IT TO THE SALARY AND POSITION ORDINANCE AND THAT MAY OR MAY NOT BE SOMETHING WE CAN DO THIS YEAR. THE MAYOR ADDED POSITIONS WHICH SHE STARTED IN HER FIRST MEETING THAT SHE NEEDED FOR STRATEGIC PLAN WHICH COUNSEL DID APPROVE BUT TO JEREMY'S POINT ON THE FLIPSIDE, WE CAN APPROVE THE POSITIONS IN THE ORDINANCE OF THE HILL BY THE EXECUTIVE BRANCH, THAT IS A DIFFERENT CONVERSATION. THERE

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>> IF I MAY. I AM DIRECTOR OF COMMUNITY SERVICES AND I'M FILLING IN FOR -- TONIGHT. I'M NOT AWARE OF A JOB DESCRIPTION THAT HAS BEEN APPROVED AND I KNOW THERE HAS IN DISCUSSION AND MOVEMENT ON THAT BUT THAT WOULD BE THE LOGICAL NEXT STEP AND THAT WOULD GO TO HR, SO THEY CAN DETERMINE THE LEVEL OF COMPENSATION FOR THAT AND THAT WOULD HELP TO GET IT BUTTONED UP SO LIKE WHEN JEREMY SAID, WHEN IT IS READY TO BE INSERTED IN THE SALARY ORDINANCE, I MEAN YOU HAVE ALL OF YOUR BASES COVERED THAT WAY.

BUT TO HAVE HR HAVE A SHOT AT IT IS THE NEXT LOGICAL STEP.

>> THANK YOU, IS MY MICROPHONE ON? YES. OKAY, I WAS ASSIGNED TO COLLECT JOB DESCRIPTIONS LAST MEETING AND I SENT AROUND AN EMAIL ASKING IF ANYBODY HAS ANY TO SEND. I DID NOTGET ANY, SO, THE ONLY ONES I AM AWARE OF AT THIS POINT IN TIME IS THE ONE THAT ALEXIA DRAFTED ABOUT A YEAR AGO . I DON'T SEE THE NEED TO MAKE ANY CHANGES. I ALSO REACHED OUT TO THE IU DIRECTOR SUSTAINABILITY , THEY ARE HIRING SUSTAINABILITY OFFICERS FOR EACH ONE OF THEIR CAMPUSES . SO , THOSE ARE THE ONLY TWO THAT I HAVE AND WE DID NOT SEE ANYTHING IN THE IU JOB DESCRIPTION THAT NEEDED TO BE PULLED FROM. SO, WOULD IT BE FAIR TO SAY THAT AT THIS POINT IN TIME THE LAWS BACK IN THE DOCS COURT TO FINALIZE A JOB

DESCRIPTION? >> ALEXIA AND I TALKED ABOUT THAT THIS WEEK AND THERE'S KIND OF A GENERAL FORMAT THAT HR USES AND WE ARE TAKING KIND OF THAT ORIGINAL ONE THAT LEX HAD AND JUST ADJUSTING IT A LITTLE BIT, MODIFYING IT, THE IU ONE IS PRETTY NICE, THERE IS SOME LANGUAGE IN THERE THAT I THINK HELPS THE DESCRIPTION THAT ALEXIA PUT TOGETHER AND THAT WILL BE READY FOR THE COMMITTEE AT YOUR NEXT

MEETING. >> ANY OTHER COMMENTS OR

QUESTIONS? >> I HAVE KIND OF A COMMENT OR QUESTION, SO, BASICALLY OUR NEXT STEP IS TO FINALIZE THE JOB DESCRIPTION, CREATE A FORMAL RECOMMENDATION TO THE CITY COUNCIL , FOR THE CITY COUNCIL TO TAKE IT UP AS ABLE TO ADD THIS POSITION AND THEN IT GOES TO THE EXECUTIVE BRANCH AND THE MAYOR'S DESK , AM I CORRECT THAT THOSE ARE THE NEXT

STEPS KIND OF? >> THEORETICALLY, YES. I LOVE THE NEXT STEP OF US GETTING THIS IN FRONT OF HR. AGAIN THIS IS A CONTINUE TO PUSH KIND OF A THING IN A NEW YEAR WITH A BUDGET THAT HAS BEEN SET WITH THE NEW COUNSEL, NEW STRUCTURES, IT IS OUTSIDE THE NORMAL COURSE OF BUSINESS TO ADD STUFF TO THE AGENDA OR TO THE BUDGET WITHOUT GOING THROUGH THE BUDGET PROCESS BUT ULTIMATELY FROM BRANCHING PASSIVE PROCESS IF WE CONTINUE TO MOVE AND GET THE JOB DESCRIPTION APPROVED AND GET SOMETHING THAT FITS WITHIN DOCS STRUCTURE OR WHEREVER IT ENDS UP , SOMETHING THAT FITS

[00:30:04]

QUARTERLY WE WOULD BE IN OCTOBER OR NOVEMBER BASED ON THE AMOUNT OF WORK WE HAVE PUT IN SO FAR WHICH IS A JOY. I THINK OUR NEXT MEETING IS IN APRIL. I THINK THE NEXT STEP PERSPECTIVE AND ENSURE WE GET JOB DESCRIPTION, SHAPED, FORMATTED, SET UP, SOME OF THAT CAN BE RECOMMENDED.

SPECIFICALLY MOVING FORWARD WITH IT. AND I THINK OUR NEXT PRESENTATION TO THE CITY COUNCIL ITSELF IS IN JUNE , WE'VE GOT A COUPLE OF MONTHS TO SHAPE THAT. WITH THAT BEING SAID AND IF WE WANT TO MOVE HIS FAULT THERE'S NO REASON WE CANNOT COME TO THE CITY COUNCIL BEFORE THAT IF THERE WAS AN APPETITE TO MOVE FORWARD MORE QUICKLY.

>> JEREMY ALLUDED TO THIS , WE WOULD GENERALLY RUN THESE THINGS BY THE MIRROR -- MAYOR, BECAUSE IT WOULD MAKE NO SENSE TO GO ALL THE WAY, GET THE COUNCILMAN PUT IT ON HER DESK AND HAVE HER SAY, NO, THAT IS NOT WHAT WE WANT. IT WILL BE A PARALLEL PROCESS. ANY ADJUSTMENTS SHE WOULD LIKE TO SEE FROM WHOEVER, THE EXECUTIVE OFFICE , THEY WILL

KIND OF MANAGE THAT. >> QUESTION REGARDING HIRING.

IF SUCH A POSITION GETS APPROVED BUT IT IS NOT APPROVED UNTIL THE 2025 BUDGET, FOR INSTANCE, CAN YOU ACTUALLY START HIRING OR INTERVIEWING THIS YEAR? OR IS THE STARTING UNTIL JANUARY 2025? DO YOU HAVE TO WAIT TO START THE

ENTIRE PROCESS UNTIL 2025? >> OF THE COUNCIL HAS THE POSITION APPROVED, THERE IS NO REASON WHY YOU CANNOT START ADVERTISING THE POSITION. HR HANDLES ALL OF THAT NOW. THEY WILL DEFINITELY BE AN UNDERSTANDING THAT WE DON'T START UNTIL 2025 BUT IF THERE IS A POSITION ON THE BOOKS,

YES, SURE. >> ANY OTHER QUESTIONS OR

[4. Recommendations to City Council—Formal recommendation report]

>> I WILL SHIFT TO BENJAMIN TO SEE HOW THIS WORKS WITH OTHER COMMITTEES. MY GUT AND MY ASSUMPTION IS BASED ON THE FACT THAT WE ADDED THAT TO THE RECORD AND THE MINUTES OF THE COUNCIL THAT, THAT IS CONSIDERED A RECOMMENDATION.

WE CAN ALWAYS DRAW BACK ON THOSE MINUTES AND ENSURE WE CAN SHOW IN THE HISTORY THAT IT IS THERE BUT BENJAMIN, YOU HAVE INSIGHT AS TO HOW TO MAKE THOSE MORE IMPACTFUL, AFFECT AND STRATEGICALLY IN LINE WITH CITY CODE, THAT WOULD BE A

JOINT. >> THE FACT THAT YOU HAVE A COURSE OF THE PRESENTATION TO THE COUNCILS PROBABLY HER BEST AVENUE. TO PROPERLY HIGHLIGHT THE MATTER TO THE COUNCIL.

WITH THAT, OF COURSE YOU CAN DO THINGS AT THE COMMITTEE

[00:35:02]

WITH THE VOTE. IN FAVOR OF IT. OKAY.

>> THAT EXPLAINS A LOT. I WAS ASKING BECAUSE IN ORDER TO JUSTIFY THE COORDINATOR'S POSITION WE NEED TO ESTABLISH TIMELINES WHEN THESE PROJECTS CAN BE COMPLETED, COST ANALYSIS OF EACH PROJECT , MAN HOURS INVOLVED , BUSINESS PARTNERS, LEVEL OF COMMUNICATION THAT WILL GO OUT AND THE SIMPLE FACT THAT WE ARE ALL VOLUNTEERS , THE MAJORITY OF US ARE IN SCHOOL STILL, HAVE JOBS AND IS DIFFICULT FOR US TO DO THAT.

ONE OF THE BIG THINGS IS , I WAS THINKING FORMALIZING SOMETIMES RECOMMENDATION TO THE CITY COUNCIL, OUTLINING ALL OF THOSE ITEMS FOR EACH STRATEGY THAT WE HAVE RECOMMENDED THAT AT THE LAST COUNCIL MEETING AND PRETTY MUCH TO JUSTIFY WHAT WE NEED TO DO AND HOW WE NEED TO DO IT. BUT THE SIMPLE FACT THAT A COORDINATOR NEEDS TO BE IN A POSITION TO SEE THOSE THINGS FOR. FROM BEGINNING TO AND. -- END. SO, ANY RECOMMENDATIONS FOR HOW WE PROCEED TO GATHER THAT INFORMATION FOR THE FEASIBILITY STUDIES? FOR COST ANALYSIS STUDIES AND SO FORTH? AND THEN AS A VOLUNTEER COMMITTEE, HOW DO WE GO ABOUT GETTING THAT DONE? I'M OPENING IT UP FOR

DISCUSSION, BRAINSTORMING. >> I HAVE A QUICK THOUGHT AND ONE IS THAT THERE ARE MEMBERS OF THIS COMMITTEE AND I'M SORRY TO THAT SIDE OF THE ROOM TO BRING YOU INTO IT BUT YOU GUYS ARE PART OF THE CITY GOVERNMENT AND STRUCTURE, WONDERING IF THERE IS A WAY TO ASK OF YOU AS MEMBERS OF THIS TO KIND OF LOOK AT THE PRIORITY ONES AND MAYBE WE CAN SEND THOSE AROUND AND SEE WHERE FROM YOUR PERSPECTIVE THEY FIT AND WHAT IT WOULD LOOK LIKE TO TAKE ON WHO CHAMPIONS OR DEPARTMENTS OR WHO WOULD MAKE SENSE FOR IT TO BE AND DO A BIT OF ANALYSIS FROM AN EXECUTIVE PERSPECTIVE ON THE SHAPE AS IF THIS WAS BROUGHT TO AN AMENDED FORMAT , HOW WOULD YOU GO ABOUT ACCOMPLISHING THESE TASKS IF THERE ARE STUDIES INVOLVED, WHAT IT WOULD TAKE TO UNDERTAKE THE RFP IT WOULD BE REQUIRED FOR THE STUDY OR THOSE TYPE OF THINGS, HAVE A STRUCTURED REPORT BACK FROM THE FOUR MEMBERS OF THE COMMITTEE .

PARKS IS HERE TONIGHT BUT JUST TO STRUCTURALLY TAKE THE ONE WE HAVE ESTABLISHED OUR OUR PRIORITIES AND DO FRONT END WORK ESTABLISHING WHAT IT WOULD TAKE TO GET THOSE DONE FROM THE EXECUTIVE POSITION ULTIMATELY IF IT IS GOING TO BE 20, 30, 40 HOURS A WEEK TO GET EVERYTHING COORDINATED, THAT ALLOWS US TO SAY THE POSITION SHOULD BE ADDED . IF THESE ARE THINGS THAT FIT WITHIN YOUR WORKFLOW TO BEGIN WITH, WE CAN START BITING OFF THOSE THINGS ON THE PLAN THAT MAKES SENSE TO DO AND FIT THEM INTO BUDGET, STRUCTURES, THAT WE ARTY HAVE TO ENSURE WE START TO IMPLEMENT THOSE STRATEGIES .

>> THAT IS A GOOD APPROACH. I THINK A GOOD IDEA WOULD BE TO TAKE A CERTAIN NUMBER OF STRATEGIES AND JUST KIND OF A CHUNK EVERY OTHER MEETING OR SO AND SEND THOSE OUT TO THE DEPARTMENTS TO GET THEIR FEEDBACKS OVER THEM. SO, IF IT , IF YOU ARE ASKING SPECIFIC ITEMS LIKE MAKE ALL OF OUR TRASH TRUCKS ELECTRIC, THAT IS SOMETHING YOU WANT TO DO , THAT CAN QUICKLY GO TO JOHN BECAUSE IT IS WENT THROUGH THAT PROCESS AND THEY CAN GIVE YOU FEEDBACK. YOU NOTICE SOMETHING YOU CAN CONTINUE TO SPEND TIME ON OR MOVE AWAY FROM. I THINK THAT WOULD BE THE THING TO TAKE THE STRATEGIES , YOU KNOW, WHAT HAS

[00:40:04]

>> SO , THIS ACTION IS REALLY BASED ON THOSE OBJECTIVES OR ASPECTS OF THE CLIMATE ACTION PLAN THAT HAVE BEEN PRIORITIZED? THAT WE START WITH THE ONES WE HAVE AT IZED, GET THOSE BACK IN FRONT OF YOU GUYS TO SHARE WITH OTHER DEPARTMENTS, POLAND , GIVE US FEEDBACK ON WHO THOSE PEOPLE SHOULD BE AND HOW THESE SPECIFIC PARITIES CAN BE UP AMENDED. TO JEREMY'S POINT, IF THEY ARE LONG-TERM OR MORE COSTLY THAN WE NEED TO PLAN WITH BUDGET REQUEST OR SOMETHING THAT WE CAN GET TO CHAMPION THAT IF HIS JEREMY'S OR JOHN'S DEPARTMENT , LIKE THIS IS A GOOD IDEA WE DON'T HAVE THE CASH OR THE MONEY FOR IT AND THIS WILL TAKE US SIX MONTHS OR A YEAR TO DO, WE CAN START TO LOVE AND PRIORITIZE AND USE THE PLATFORM AND STRUCTURE TO MAKE RECOMMENDATIONS TO THE COUNCIL OF WHY THIS SHOULD BE APPROVED AND DRAWING CONSTITUENT SUPPORT TO HELP BACK THOSE REQUESTS UP AS THEY COME DOWN THE PIKE.

SO, START WITH WHAT WE PRIORITIZE AS A GROUP AND THEN GET FEEDBACK AT THE NEXT MEETING FROM YOU ON WHAT THOSE LOOK LIKE AND THEN IF THERE ARE SOME WE NEED TO MOVE OFF THE PRIORITY LIST OR UP OR THE ONES THAT TRIGGER INTEREST WE CAN START TO MOVE ON THE PLAN ITSELF.

WHY YOU NEED A DIRECTOR OR MANAGER THAT HANDLES THIS.

YOU KNOW ACTS AS THE POINT PERSON TO TAKE DIRECTION FROM THE COMMITTEE. IT REALLY IS. IF WE ARE BUILDING A CASE FOR A POSITION , WE HAVE A PLAN, WE NEED TO IMPLEMENT THAT PLAN AND YOU ALL HAVE JOBS AND LIVES AND YOU ARE HERE TO HELP FACILITATE THE DECISION-MAKING BUT IT REALLY SHOULD BE UP TO, FOR THE MOST PART, THE CITY TO DO THAT IMPLEMENTATION.

>> FOR EACH OF THE PRIORITIES WE DO HAVE MEMBERS OF THIS COMMITTEE THAT ARE ASSIGNED TO EACH ONE. IN ESSENCE, FOR EACH OF THE PRIORITIES, WHOEVER IS ASSIGNED TO THOSE PARTICULAR PRIORITIES CAN ACTUALLY DECIDE BETWEEN THEMSELVES HOW THEY WILL MOVE FORWARD WITH GETTING INFORMATION THAT IS NEEDED. FOR INSTANCE, JOHN AND I ARE ON THE 140 STRATEGIES, SO THIS IS OUTSIDE OF THE CITY BUT I HAVE CONTACTS SO THAT WE CAN GET INFORMATION TOGETHER. MAYBE NOT BY THE NEXT MEETING BUT I LIKE TWO MEETINGS OR SOMETHING LIKE THAT AND THAT IS WHAT, NOT HAVING A DIRECTOR OR WHATEVER WITHIN THE CITY ITSELF, AT LEAST WE CAN DO THAT MUCH IN OUR VOLUNTEER TIME AND MAYBE NOT ALL OF THEM. SOME WILL BE MORE DIFFICULT THAN OTHERS.

PROJECTS THAT ARE IN THE FIRE, SO TO SPEAK, THAT WERE DEVELOPED OR RESEARCHED , MORE BASED ON RETURN ON INVESTMENT FOR UTILITY. NOT SO MUCH PLAN BUT THEY FIT THE PLAN AT THE SAME TIME. SO, I CAN CERTAINLY OF THE NEXT MEETING DO AN UPDATE ON WHAT WE HAVE GOING ON, WE HAVE SOLAR GOING ON RIGHT NOW ON THE WEST SIDE AND A COUPLE OF OTHER THINGS AT THE WASTEWATER PLANT THAT PEOPLE HAVE TALKED ABOUT IN THE COMMITTEE THAT WE ARE JUST MOVING FORWARD WITH AND I CAN BRIEF THE COMMITTEE AT THE NEXT MEETING, IF YOU LIKE VARIED

>> YES. AND I WOULD ASSUME THERE ARE MANY THINGS THAT ARE HAPPENING BY THE CITY, BY THE RETURN ON INVESTMENT PIECE OF IT THAT THIS IS A FINANCIAL THING. THE CLIMATE ACTION PLAN IT SELF ARE THE THINGS THAT WERE ALIGNED AND WRITTEN DOWN.

I'M SURE THERE ARE MANY THINGS WE ARE DOING AT THE CITY ALREADY BUT THE KEY IS GETTING THEM INTO REPORT WHICH WE GOT ADDED TO THE WEBSITE. THERE IS A LINK, NOT PRETTY A VERY GOVERNMENT WEBSITE BUT IT IS LINKED TO THE TOP OF OUR PAGE

[00:45:01]

[6. How do we proceed with our recommendations to City Council‐‐Discussion]

IN THE PORT IF POSSIBLE. >> OKAY , SOUNDS LIKE THIS MOVES INTO ONE OF OUR NEXT AGENDA ITEMS, HOW ARE WE GOING TO PROCEED WITH THESE RECOMMENDATIONS ? DO WE SELECT ONE OR TWO? DO WE ASSIGN MEMBERS OF THE COMMITTEE? SOUND LIKE WE JUST DISCUSSED THAT. I WANT TO OPEN IT UP FOR A CONSENSUS, VOTE, SHOULD WE LOOK AT THE FOOD COMPOSTING, THE SW3 AND SW FOR AND ALSO THE WW FOR AND G 3 FOR WASTEWATER AND WASTEWATER USES ASSESSMENT AND THE COMPOSTING ?

>> YES BUT THAT DOES NOT REQUIRE THE WHOLE COMMITTEE.

WE CAN HAVE OTHERS TAKE OTHER PARTS OF THE PRIORITIES OF WHICH THEY ARE, YOU KNOW, WHATEVER IT WAS AND IF YOU SUB- PRIORITIES . YOU CAN PROBABLY DO MORE THAN THAT BECAUSE SOME OF THIS REQUIRES SOME KNOWLEDGE OR SOME , SOME NETWORKING THAT HAS ALREADY BEEN DONE BY CERTAIN INDIVIDUALS WHEREAS OTHERS MAY NOT HAVE THAT AND THEY WOULD HAVE MUCH MORE EXPERTISE IN OTHER AREAS THAT I WOULD OR THAN JOHN WOULD OR WHOEVER. I WOULD RECOMMEND WE ACTUALLY TRY TO DO AS MANY AS POSSIBLE BECAUSE WE DO HAVE 12, 10 MEMBERS .

>> OKAY. JOHN WILL BE THE POINT PERSON FOR WASTEWATER AND WATER BENCHMARKING. CALVIN, YOU WILL BE POINT PERSON FOR THE COMPOSTING. THEN WE HAVE THE ENERGY EFFICIENCY EVALUATION UPGRADES, EB 1 AND EB 2, DOES ANYBODY WANTED TO POINT PERSON ON THAT? WHAT I'M GETTING AT IS ONCE WE ESTABLISH THE POINT PEOPLE ON THE COMMITTEE, I WILL SEND AN EMAIL TO THE REST OF THE COMMITTEE, ASKING ANYONE ELSE THAT WANTS TO JOIN THE POINT PERSON ON THAT PROJECT, ON THAT STRATEGY TO HELP MOVE FORWARD WITH IT.

>> YES, I CAN ASSIST WITH LESLIE ON THAT . SO, DO YOU GUYS WANTED TO THE ENERGY AUDIT?

>> EDUCATION CLIMATE VULNERABILITY ASSESSMENT.

>> I THINK I WILL VOLUNTEER LEX FOR THAT .

>> I ALSO VOLUNTEERED TO RIGHT AT THE LAST MEETING, TO WRITE SOMETHING , WHOEVER NEEDS, I CAN BE DRAWN IN TO

RIGHT IN ON THAT. >> OKAY. I WILL HEAD UP THE EDUCATION PART AND I THINK ALEXIA WAS INTERESTED IN THAT ALSO, I WILL GET WITH HER. I WILL SEND OUT AN EMAIL IN THE NEXT 72 HOURS , I WILL COMMIT MYSELF TO THAT, TO THE COMMITTEE, TO JOIN THOSE GROUPS AND WHOEVER THOSE POINT PEOPLE ARE AND THAT THEY CAN VOLUNTEER TO GIVE AS MUCH TIME

AS THEY CAN AFFORD. >> I WOULD ALSO LIKE TO COLLABORATE ON THE PUBLIC EDUCATION WITH ALEXIA.

>> OKAY. ASHLYN IS ON THAT ALSO. ANYTHING ELSE? ARE WE MISSING ANYTHING? OH, TRANSPORTATION.

>> I VOLUNTEERED TO BUILD A COUPLE OF ROUNDABOUTS THIS YEAR, I THINK THAT WILL TAKE CARE OF IT.

>> DISCUSSION POINT ON THAT, FROM A FLEET MANAGEMENT PERSPECTIVE, FROM A CITY , CITYWIDE IN PARKS DOES THEIR OWN, RIGHT? THIS WOULD BE A GOOD ONE I THINK JUST TO GET FEEDBACK ON WHERE WE ARE WITH IT. I KNOW PARKS LAST MEETING TALKED ABOUT REPLACING THERE, I DON'T KNOW WHAT THE WORD IS, I AM NOT COOL BUT THE LITTLE CARS THEY USED TO PUSH STONE ONTO PATHS WITH ELECTRIC LITTLE CARS TO PUSH THE SNOW ON PATHS BUT GETTING UPDATES ON WHERE WE ARE WITH THAT , THE CONCEPT OF TRASH TRUCKS AND THOSE TYPES OF THINGS IN THE VEHICLE SIDE, WITH UNIT ECONOMICS MAY NOT MAKE SENSE YET. I KNOW THOSE

[00:50:02]

>> A LITTLE BIT ON THAT ONE, MIGHT BE GOOD TO PAUSE A LITTLE BIT. I THINK AN INITIAL STEP COULD POSSIBLY GET SOME LEVEL OF SUMMARY BY DEPARTMENT BUT AT THE SAME TIME I KNOW WORKING TOWARDS GETTING A PURCHASING COORDINATOR ON BOARD , DON'T THAT WILL BE FLEET MANAGEMENT BUT I KNOW THAT MAYOR IS LOOKING AT HOW TO GET MORE EFFICIENCIES AS A CITY BUYING POWER BY COMBINING EVERYTHING AND I THINK THOSE

TWO THINGS GO HAND-IN-HAND. >> THAT IS A GREAT EXAMPLE. IF IT IS A PAUSE MAY WE COULD FIND OTHER PLAN PRIORITIES TO PULL UP TO TURN INTO A HIGHER PRIORITY TO START MOVING AS WELL. WE HAVE 50 SOME RECOMMENDATIONS THAT ARE ALL COOL , START MOVING TOWARDS THEM IN A WAY THAT WE CAN START

TO GET THEM IMPLEMENTED. >> I JUST WANTED TO ADD SOMETHING THAT WOULD BE OF INTEREST TO ALL THE DEPARTMENTS I THINK. RELATED TO COST SAVINGS. BECAUSE WE DID NOT HAVE A COORDINATOR WE MISSED THE CLIMATE ACTION PLAN GRANT OPPORTUNITY BUT THERE IS THE INFLATION REDUCTION ACT DIRECT PAY , 30% FOR PROJECTS OF QUALIFIED. SO , I WILL SEND AROUND -- IT IS TAX RELATED, SO, ANYTHING TAX RELATED IS COMPLICATED , SO, I LISTENED IN ON A PRESENTATION , A WEBINAR AND IT IS RECORDED AND I CAN SEND THAT AROUND BUT IT WAS DESIGNED TO HELP CITIES TAKE ADVANTAGE OF SOMETHING THAT IS CALLED DIRECT PAY. IT IS COMPLICATED BUT IF YOU QUALIFY, YOU QUALIFY AND IT IS 30%. THAT IS SOMETHING OUR DEPARTMENT SHOULD KNOW ABOUT. I WILL SEND THAT AROUND.

SUGGESTIONS ON HOW TO PROCEED WITH THESE? NOW WHAT ABOUT THE CONTENT OF WHAT WE ARE GOING TOGETHER? WHAT IS IT THAT WE ARE LOOKING AT? BESIDES COST . FEASIBILITY? ARE WE EVEN CAPABLE OF DOING WHAT WE WANT TO DO? TIMELINE? ANYTHING ELSE TO ADD TO THAT , THAT WE NEED TO BE LOOKING AT? WHAT TYPE OF

METRICS? >> I MEAN IT IS A GOOD START.

IN SOME CASES, MAYBE YOU TO WORK WITH ON THE OUTSIDE, IF IT

IS OUTSIDE THE CITY. >> A LIST OF EXTERNAL AND INTERNAL STAKEHOLDERS , COST, TIME, OKAY. DO ANY OF THE LEADS HAVE QUESTIONS ABOUT THAT?

[5. Establish an initial awareness program]

[00:55:04]

COMMENTS? >> YES. CAN WE TAKE ADVANTAGE OF THE MARKETING SKILLS FROM OUR COMMUNICATIONS DEPARTMENT ON THAT? TO PROVIDE SOME GUIDANCE. I THINK IN VERY SIMPLE TERMS WE TALKED ABOUT PROVIDING A LINK TO THE DASHBOARD IN THE CITY NEWSLETTER , AS YOU KNOW, VERY BASICALLY TO LET CITIZENS KNOW ABOUT THE CLIMATE ACTION PLAN. SO, I AM HAPPY TO TAKE THE INITIATIVE TO REACH OUT TO WHATEVER THAT DEPARTMENT IS CALLED. JUST TALK TO THEM ABOUT THAT AND SEE HOW THEY WANT TO HANDLE IT. I KNOW THEY HAVE IN THE PAST INCLUDED EVENTS FROM CARMEL GREEN INITIATIVE AND I THINK THEY ARE VERY OPEN TO THE IDEA .

HAVE COUNSEL LOCKE OR ERRORS -- AYERS PARTNER WITH YOU ON THAT OR REBECCA CARLS WHO IS A NEW PARTNER OF COMMUNICATIONS.

RIGHT? >> YES. THAT WOULD BE GREAT.

>> EARTH DAY IS COMING UP AND THIS SEEMS A GOOD TIME TO SHARE TONS OF POST . ALL OF OUR CHAIRS GREEN, ALL THE STUFF IS GOOD. YES. HAPPY TO FIGURE OUT WHO AND HOW TO CONNECT AND WHAT WE CAN GET POSTED , PROCESSED AND MAYBE GET THINGS MOVING

THIS MONTH. >> SOUNDS GOOD. THANK YOU.

>> LESLIE, I BELIEVE YOU RIGHT MONTHLY ON SOMETHING FOR

CARMEL GREEN ? >> CARMEL GREEN INITIATIVE HAS

A GUEST COLUMN. >> THAT IS ONE INITIATIVE BUT THE OTHER PART IS THAT , PUT SOMETHING IN ON OCCASION ON GOOD DAY CARMEL AND THE CARMEL NEWSLETTER THAT GOES OUT ONCE A WEEK, MAYBE DO ONE ONCE A MONTH AND ASSIGN ONE OF US TO

DO ONE OF THOSE. >> WELL WE HAVE A DRAFT WRITTEN, WE CAN SEND IT AROUND FOR INPUT IF YOU WANT TO DO THAT . I DON'T KNOW IF EVERYBODY WANTS TO HAVE INPUT OR DO WE JUST SEND IT TO KELVIN OR HOW DO WE DO THAT?

>> I WOULD SAY, JUST SEND IT TO THE COMMITTEE AND ASK FOR FEEDBACK FROM THE COMMITTEE, THOSE THAT WANT TO PROVIDE IT,

THEY MAY. >> AND THEN WE CREATE A LIST ON WHERE HE WANTED TO GO , THAT IS WHAT THE CARMEL NEWSLETTER OR THE GOOD DAY CARMEL , THE CURRENT CARMEL, OTHER POSSIBLE ABILITIES THAT WE COULD DO . THE OTHER ONE I WAS THINKING ABOUT IS FOR CARMEL FEST , THERE IS GOVERNMENT BOOTHS THERE , DO WE WANT TO HAVE A BOOTH OR PART OF A BOOTH FOR THE CITY OF CARMEL TO ADVERTISE CARMEL CLIMATE ACTION PLAN, THAT SHOULD NOT COST MUCH MONEY TO DO, BUT AWAY FROM US TO START COMMUNICTING WITH THE COMMUNITY, I MEAN THERE ARE

LOTS OF PEOPLE THERE . >> I THINK WERE DISSIPATING IN CARMEL FEST WOULD BE GOOD. WE TALKED ABOUT IT LAST YEAR OR SOMETHING LIKE THAT . IT WOULD BE A GOOD OPPORTUNITY AND WE ALSO HAVE A COUPLE OF WEBSITES, ONE IS THE DASHBOARD WEBSITE AND THEN THERE IS ALSO THE COMMITTEE WEBSITE THAT WE CAN START POSTING COMPLIMENTS ON, ACTIVITIES WE ARE STRIVING FOR, WHAT OUR STRATEGIES ARE, WHO IS WORKING ON THOSE STRATEGIES AND HIGHLY THE EXPERTISE WE HAVE GOING ON AND THE LEADS AND CELEBRATE OUR WINS ON THEIR. I ALSO NOTICED SOME OF THE OTHER COMMITTEES HAVE INFORMATION AND EDUCATIONAL VIDEOS AND I THINK, KELVIN, CARMEL FEST AND GETTING THE WORD OUT THERE, AND A -- THAT WOULD BE GREAT TO ADVERTISE AND ESPECIALLY THE WEBSITE AND THE RESOURCES THAT THEY CAN GO TO. FOR THEM TO ACTUALLY GAIN INFORMATION , GAIN ACCESS TO OTHER LINKS OUTSIDE OF THE CITY THAT THEY CAN BENEFIT IN THEIR HOME AND WHAT HAVE YOU, YEAH, WE NEED A COORDINATOR TO HEAD A LOT OF THIS UP. ESPECIALLY WITH

[01:00:03]

>> ARE YOU TALKING ABOUT THE DASHBOARD?

>> NO, THE COMMITTEE WEBSITE. THE DASHBOARD I THINK IS ALREADY MONITORED AND KEPT UP TO DATE. I'M SPEAKING MORE SPECIFICALLY OF THE COMMITTEE WEBSITE. IT NEEDS TO BE UPDATED WITH CONTENT AND I THINK THAT CAN BE A GREAT PLACE FOR INDIVIDUALS TO GO WITHIN THE CITY OF CARMEL TO SEE WHAT WE AS A COMMITTEE ARE DOING AND WE CAN HAVE LINKS TO THE DASHBOARD, LINKS TO OTHER ACTIVITIES THAT ARE GOING ON IN THE CITY, LINKS TO CARMEL FEST AND THINGS LIKE THAT. MY QUESTION IS, DO WE NEED TO GET ONE , TWO OR THREE PEOPLE ASSIGNED TO MONITOR THAT AND GET ACCESS TO THAT?

>> I WOULD SAY IT IS A.GOV WEBSITE SO WE SHOULD LEAVE IT WITH STAFF BUT ONE OF THE BEAUTIFUL THINGS OF CREATING THE STRUCTURE WITH THE BYLAWS AND GETTING MINUTES AND RECORDING IS THAT PEOPLE CAN WATCH US WHENEVER THEY WANT FOR THE REST OF TIME, WHICH IS A JOY, BUT ALSO WE CAN START TO ADD CONTENT TO THAT AS WE GO, SO, I DID GET THE CLIMATE ACTION PLAN ADDED AS A LINK, DOES NOT LOOK PRETTY YET BUT IF WE HAVE ANY IDEAS OR ADDITIONS TO MAKE TO THAT PAGE, THERE IS A PATH IN A PROCESS FOR US TO GET THINGS UPLOADED, SO THEY LIVE FOREVER IN A PLACE WHERE EVERYBODY KNOWS WHERE TO ACCESS IT. ON THE FRONT END I THINK BEFORE WE TRY TO GET ACCESS TO THE .GOV WILL SHOW THAT WE CAN FROM A LEGAL AND COMPLIANCE PERSPECTIVE, LET'S BUILD CONTENT AND WE CAN SEND IT THROUGH TO SEE IF WE CAN GET IT UPLOADED TO THE REGULAR MEANS OF GETTING THE PAGE UPDATED.

>> ALL RIGHT, DO WE HAVE TWO OR THREE PEOPLE FROM THE COMMITTEE ASSIGNED OR VOLUNTEERED TO BUILD THE CONTENT TO BE

SUBMITTED? >> I CAN GET WITH STAFF , KELLY DOES A LOT OF THAT FOR UTILITY, MAYBE WE CAN WORK WITH ALEXI AS WELL TO DO UPDATES IN THE WEEKLY CITY NEWSLETTER AND MAYBE IN THAT WE CAN ALSO DISCUSS THAT THE CLIMATE ACTION COMMITTEE'S WEBSITE , YOU KNOW, IS UPDATED AND SHOWING ALL OF THE THINGS WE ARE DOING AT THE SAME TIME. I MEAN UTILITY IS DOING SPECIFICALLY , JUST TO KIND OF GET THE WORD OUT THAT, THE CLIMATE ACTION COMMITTEE IS FOCUSED ON THESE THINGS AND SUPPORTING THEM AS WELL.

>> IF I MAY INTERJECT , HAVING NOT BEEN PRESENT FOR THESE MEETINGS BEFORE AND KIND OF SEEING THE PROCESS OF BUSINESS, THE ROLE OF THIS COMMITTEE IS TO MAKE RECOMMENDATIONS, RIGHT? AND IF THIS COMMITTEE IS TO MAKE RECOMMENDATIONS , IN ORDER FOR A RECOMMENDATION TO BE MADE IT NEEDS TO BE MADE BY THE COMMITTEE. IN ONE SENSE THAT MEANS THAT EMOTION WOULD NEED TO TAKE PLACE WHERE ALL MEMBERS OF THE COMMITTEE ARE ABLE TO VOICE ORNATE -- YES OR NO IS A PROCESS FOR MAKING THE RECOMMENDATION, TO THE EXTENT OF COMMITTEE MEMBERS ARE VOLUNTEERING TO GATHER INFORMATION AND THEN COME BACK AND PRESENT IDEAS TO THEN GO FORWARD WITH A FORMAL RECOMMENDATION, WHICH IT APPEARS THAT IS WHAT MOST OF WHAT IS HAPPENING HERE. THAT IS FINE BUT JUST REALIZE THAT WHEN THIS COMMITTEE IS ACTING, IT'S AUTHORITY COMES FROM THE COMMITTEE AS A BODY. THAT WOULD MEAN THAT WHERE YOU HAVE INDIVIDUAL COMMITTEE MEMBERS THAT ARE ASSIGNED TO GO AND SPEAK WITH PERSON A ORT APARTMENT B, REALLY THE ROLE OF THAT INDIVIDUAL IS TO GATHER INFORMATION , TO OBTAIN OPTIONS, IDEAS AND OPINIONS AND THEN COME BACK TO THE COMMITTEE TO PRESENT THE VARIOUS OPTIONS AND IDEAS THAT ARE PRESENT. AND THEN FOR AN IDEA, RECOMMENDATION TO BE FORMULATED AND THEN ACTED UPON AS A MOTION TO THEN TAKE THAT FORWARD. SO, JUST TO BE CLEAR ABOUT THE ROLE AND AS I SAID , IT DOES APPEAR THAT IS THE CASE BUT WOULD YOU WOULD NOT WANT TO DO AS A COMMITTEE MEMBER IS TO COMMIT THE COMMITTEE TO A

[01:05:02]

MY ADVICE IN THAT REGARD. >> I THINK THAT IS REALLY HELPFUL, THANK YOU. I AM WONDERING, DOES THAT APPLY , OUR LAST MEETING WE TALKED ABOUT ADDING A LINK TO THE CITY DASHBOARD IN THE CITIES NEWSLETTER, IS THAT CONSIDERED SOMETHING THAT WOULD REQUIRE LIKE A FORMAL MOTION?

>> TO THE EXTENT OF THE COMMITTEE, TO MAKE A RECOMMENDATION, THEIR POWERED HAS BEEN GRANTED BY COUNSEL. IN ORDER TO MAKE THAT RECOMMENDATION WOULD HAVE TO BE MADE BY MOTION, SECONDED, DISCUSSION AND THEN ACTED UPON.

AND THEN ONCE THAT IS MADE THEN THE RECOMMENDATION CAN BE PRESENTED TO THE INDIVIDUAL, THE DEPARTMENT, WHETHER IT IS THE MAYOR, THE COUNCIL OR WHATEVER IT MIGHT BE.

>> TO CLARIFY, AS I JUST FOR AN ACTION THAT MUST BE ACTED UPON BY THE COUNCIL? AND NOTTHE COMMITTEE?

>> AND THE COMMITTEE IS ACTING IN ITS OFFICIAL CAPACITY TO BE ABLE TO MAKE RECOMMENDATIONS , THAT IS WHEN YOU WOULD NEED, IN ORDER FOR THE INDIVIDUAL TO PRESENT AT THE COUNCIL MEETING ON BEHALF OF THE COMMITTEE TO SAY, HERE ARE OUR RECOMMENDATIONS , THEY WOULD NEED TO HAVE BEEN A MOTION MADE AND SECONDED AND ACTED UPON IN ORDER FOR THEM TO SPEAK AND MAKE THAT RECOMMENDATION. OTHERWISE THEY ARE SIMPLY SPEAKING ON BEHALF OF THEM SELVES AS A COMMITTEE MEMBER AND NOT AS A COMMITTEE AS A WHOLE.

>> WILL MAKE RECOMMENDATIONS TO COUNSEL, DO WE NEED TO PRESENT IT AS A RESOLUTION? OR CAN WE JUST MAKE A RECOMMENDATION?

>> YOU CAN JUST MAKE A RECOMMENDATION.

>> WHAT ACTIVITIES OR ACTIONS ARE IN THE SCOPE OF THIS COMMITTEE THAT WE CAN TAKE UPON OURSELVES COLLECTIVELY? SUCH AS ADDING A LINK TO THE DASHBOARD TO OUR COMMITTEE PAGE? IS THAT OUTSIDE OF OUR SCOPE? THAT WE HAVE TO MAKE A RECOMMENDATION TO GET APPROVED TO DO OR SOMETHING WE CAN DO WITHIN THE SCOPE OF THE BUILDINGS OF THIS COMMITTEE?

>> CITY CODE 20 7E SETS FORTH RESPONSIBILITIES OF THE COMMITTEE . THERE ARE FOUR. CREATING A STRATEGIC PLAN OF RECOMMENDED PROJECTS THAT CONFORM WITH THE CLIMATE STRATEGY SET FORTH IN THE CLIMATE ACTION PLAN TO PROVIDING RECOMMENDATIONS FOR RESOURCES THAT WILL BE NEEDED TO IMPLANT CLIMATE ACTION PROJECTS. THREE, ADVISING THE MAYOR AND APPROPRIATE CITY DEPARTMENTS ON CLIMATE ACTION PROJECTS AND FOUR, REPORTING ITS ACTIVITIES TO THE COMMON COUNCIL. SO, WITHIN THAT REALM , TO THE EXTENT , THE GOAL OF THE COMMITTEE IS TO ACHIEVE THOSE GOALS THROUGH HIGHLIGHTING ITS EFFORTS THROUGH BOOTHS OR THROUGH WEBSITES OR THROUGH SOCIAL MEDIA POST AND THOSE TYPES , YOU INDIVIDUALLY HAVE YOUR OWN ROLE TO THE EXTENT YOU WISH BUT TO THE EXTENT IT INVOLVES THE CITY WOULD BE A RECOMMENDATION.

FOR EXAMPLE, THE CONVERSATION IT HAS BEEN HAD RELATED TO SOCIAL MEDIA AND THE USE OF THE WEBSITE AND THOSE TYPES OF THINGS. WHAT THE COMMITTEE CAN DO IS INVITE A MEMBER OF THE MARKETING DEPARTMENT TO BE PRESENT AT ITS NEXT MEETING TO DISCUSS WHAT OPTIONS ARE AVAILABLE IT. WHAT RESOURCES IT MAY BE ABLE TO TAP INTO AND TO MAKE THE RECOMMENDATIONS TO THE DEPARTMENT THAT WOULD FACILITATE THE GOALS OF THE CLIMATE ACTION PLAN OR THE PROJECT SURROUNDING IT. THAT WOULD BE AN APPROPRIATE MEANS BY WHICH TO MOVE FORWARD.

>> SO, ON BEHALF OF THE COMMITTEE DO WE PREFER TO HAVE SOMEBODY COME TO THE COMMITTEE AND SPEAK TO THE ENTIRE GROUP?

[01:10:01]

ONCE YOU FIND OUT WHAT HER CAPABILITIES ON WHAT WE CAN AND CANNOT DO, EITHER WHAT THEY ARE CAPABLE OF DOING FOR US AND WHAT THEIR MAN-HOURS ON EVERYTHING. AT THE MEETING TO MAKE A MOTION, VOTE AND THEN MAKE A RECOMMENDATION TO THE CITY COUNCIL. TWO HAVE LINKS ADDED COMIC-CON TENT ADDED AND WE CAN PROBABLY MAKE IT ENOUGH THAT IT WOULD BE OPEN THAT WHERE SIX WEEKS LATER WE HAVE MORE CONTENT TO ADDED AND WE HAVE THE GREEN LIGHT TO DO THAT. WE WANT TO MAKE A RECOMMENDATION BASED ON WHAT THE MARKETING DEPARTMENT TELLS US, WE CAN AND CANNOT DO AND HAVE AN OPEN RECOMMENDATION FOR FUTURE CONTENT THAT THE COMMITTEE VOTES UPON UNANIMOUSLY TO ADD AND IT GETS ADDED TO THE WEBSITE WITHOUT HAVING TO MAKE ADDITIONAL RECOMMENDATIONS EVERY TIME TO THE CITY COUNCIL TO ADD SOMETHING

>> SO , FROM MY READING OF THE ROLE OF THIS COMMITTEE , YOU WERE TO HAVE A MEMBER OF THE DEPARTMENT, ANY PARTICULAR DEPARTMENT AND ASK QUESTIONS OF IT, WHAT CAN BE UTILIZED FROM THE DEPARTMENT, YOU CAN MAKE THAT MOTION RECOMMENDATION TO THAT APARTMENT. THAT DEPARTMENT MEMBER CAN THEN TAKE THAT AND TAKE IT BACK TO THE DEPARTMENT THAT THIS COMMITTEE HAS RECOMMENDED THAT THE VIA SOCIAL MEDIA POST ON EARTH DAY OR SOMETHING AKIN TO THAT OR MORE AND BIGGER . IT DOES NOT MEAN THAT THEY HAVE TO ACT ON IT , RIGHT? I MEAN IT IS SIMPLY THE RECOMMENDATION BUT IT WOULD BE SOMETHING THAT WILL BE MADE AT THAT POINT AND THEN ALSO AT YOUR QUARTERLY PRESENTATION TO THE COUNCIL, YOU CAN DO THE SAME THING. OR JUST A REPORT THAT YOU HAVE MADE THE RECOMMENDATIONS TO EXTRAWIDE APARTMENT AND THAT WHEN YOU HAVE A BIT MORE STRUCTURE AS TO YOUR ROLES AND YOU KNOW WHAT FORMAL RECOMMENDATIONS HAVE BEEN MADE ON WHAT PARTICULAR ISSUES AND TO WHOM. AND THEN THE REPORTING CAN GO BACK AND WHAT YOU WOULD HAVE, HOPEFULLY WOULD BE MINUTES FROM THIS, THEY ARE REQUIRED, I HOPE YOU HAVE THEM BUT MINUTES RELATED TO IT THAT EXPLAIN WHAT HAS OCCURRED AND WHAT RECOMMENDATIONS HAVE BEEN MADE AND WHAT MOTIONS HAVE PASSED AS THAT RECORD.

>> THAT CLEARS THINGS UP . DOES THAT ANSWER QUESTION AS WELL?

>> BASICALLY ON GOING TO DO IS REACH OUT TO THE COMMITTEE CASES DEPARTMENT AND INVITE THEM TO COME TO OUR NEXT

MEETING, IS THAT CORRECT? >> FROM A COMMITTEE PERSPECTIVE YES BUT IN YOUR INDIVIDUAL CAPACITY, THERE IS NO REASON NOT TO ASK FOR THEM TO MAKE A POST AND IF THEY SAY, YES, THEY CAN DO IT ON THEIR OWN, THAT IS THE BEAUTY OF THE CIVILIAN ADVOCACY OF MODERN AMERICAN GOVERNMENT, WE CAN CONTINUE TO ASK FOR THINGS BUT FROM A COMMITTEE STRUCTURE AS WE LOOK AT MAKING RECOMMENDATIONS FOR SPECIFIC ASKS , IT IS FOUR BULLETS THAT WE HAVE THE POWER TO DO AS A COMMITTEE, WHICH VALIDATES AND STRENGTHENS HER RECOMMENDATIONS , HAS BEEN APPROVED AND VOTED ON .

>> SO I CAN DO BOTH? >> ALL THE TIME, YES.

>> THANK YOU. >> IT GETS MURKY WHEN YOU HAVE MEMBERS FROM THE CITY ADVISING OURSELVES, RIGHT? OR -- I DO THINK LIKE WHAT JOHN OFFERED AS FAR AS HAVING HIS STAFF ALSO WORK ON THIS, UNTIL YOU HAVE A FORMER -- FORMAL BYLAWS AND THE STRUCTURE IS MORE ESTABLISHED, WE ADOPT MINUTES BEGINNING OF THE MEETING AND ALL OF THAT. IT FEELS PRETTY INFORMAL TO ME RIGHT NOW. WE ARE ALL LIKE-MINDED AND WORKING FOR THE GOOD OF THE CAUSE AND WE DO WHAT WE CAN DO.

BENJAMIN, TO GET US IN LINE. >> AS COMMITTEE MEMBERS YOU

[01:15:01]

THE COMMITTEE AS A WHOLE. >> ALL RIGHT, WHAT DO WE WANT

TO DO? >> BASIN THAT WE HAVE JUST LEARNED IN GOVERNMENT 101 HERE , MORE LIKE A 300 LEVEL CLASS, I THINK WE NEED TO DETERMINE THREE OR FOUR ITEMS THAT WE WANT TO DO WITH MEDIA CONTENT. LIKE A LINK TO THE CITY NEWSLETTER. YOU KNOW, A LINK FROM THE DASHBOARD TO OUR COMMITTEE PAGE AND THINGS LIKE THAT AND MAYBE CONTENT TO ADD.

THEN WE NEED TO INVITE A MEMBER OF THE COMMITTEE CASES DEPARTMENT TO THE NEXT MEETING , GO THROUGH THOSE, MAKE A RECOMMENDATION FOR THOSE TO BE ADDED TO THE INDICATIONS DEPARTMENT AND LET THEM TAKE IT BACK AND DECIDE WHICH OF ANY OF THE RECOMMENDATIONS THEY ARE GOING TO FULFILL.

>> I WILL SAY BACK TO THE POINT OF HAVING A DUAL ROLE IN ASKING THE MEDICATION DEPARTMENT THEY'RE WILLING TO DO FOR EARTH DAY OR CLIMATE ACTION COMMITTEE STANDPOINT, THAT IS NOT THE SAME THING IS RECOMMENDING ACTION, IS ASKING THEM , THEY MAY BE LOOKING FOR CONTENT TODAY, I KNOW WE HAVE A MARKETING DEPARTMENT THAT ASKS EVERY MINUTE OF EVERY DAY FOR STUFF TO POST AND THERE MIGHT BE WAYS TO GET THINGS MOVING ARE QUICKLY JUST , THE FLIP OF IT IS OPPOSED TO MAKING A RECOMMENDATION IS GATHERING INFORMATION COME BACK AND REPORT WHAT DIRECTION WE SHOULD BE MOVING. THAT WOULD BE MY THOUGHT AS WE DIVIDE AND CONQUER ON HER OLD RATIONALE BEFORE GETTING OUR BYLAWS IN PLACE AND TAKE A 400 LEVEL COURSE IN APRIL BUT I THINK WE CAN GATHER THAT INFORMATION AND COME BACK AND DO THAT, WE CAN CONTINUE TO STRIVE FOR MORE.

>> ALL RIGHT , I WANTED TO MAKE SURE I UNDERSTAND RIGHT. DO WE WANT TO INVITE A MEMBER FROM THE COMMUNICATIONS DEPARTMENT TO COME TO TALK TO THIS COMMITTEE NEXT MEETING?

>> I MOTION FOR THAT. >> SAME. I DO NOT THINK THAT

CAN HER. ALL RIGHT. >> I WILL DO THAT. DOES THAT

REQUIRE MOTION IN A VOTE? >> I THOUGHT THERE WAS A MOTION

. >> SECOND. ALL IN FAVOR? ANY

POST? OKAY, UNANIMOUS. >> I DO HAVE ONE QUESTION. IF THERE WAS LIKE A SEPARATE REPORTER, I KNOW THERE ARE NEWSPAPERS LIKE THE INDIANA ENVIRONMENTAL REPORTER LIKE A PUBLIC BROADCASTING SITE, IF THERE IS COVERAGE ON THEIR END OF WHAT WE ARE DOING WHETHER IF WE ARE AT LIKE CARMEL FEST OR MEETING , WOULD THAT HAVE TO BE ANOTHER MOTION, LIKE IF WE REACH OUT TO THEM TO GAIN COVERAGE AND GET AN ARTICLE WRITTEN ABOUT US? HOW WOULD THAT -- I DON'T KNOW IF THAT IS A QUESTION THAT CAN BE ANSWERED.

>> THE FORMALITIES ASSOCIATED WITH ACTING ON BEHALF OF THE COMMITTEE SHOULD NOT STALL ANY EFFORTS OF INDIVIDUAL MEMBERS TO USE THEIR OWN INITIATIVE , TO BE ABLE TO FURTHER THE GOALS

OF THE COMMITTEE . >> OKAY, I THINK THAT MAKES

SENSE . >> OKAY, I GUESS SETTING THE AGENDA FOR THE NEXT MEETING. WE HAVE THAT ONE ITEM. IS THERE ANOTHER ITEM WITHIN THE STRATEGIES THAT WE WANT TO FOCUS ON? OR IS THERE ANYTHING ELSE AROUND THE AWARENESS PROGRAM BESIDES THE SOCIAL MEDIA BUT WE WANT TO FOCUS ON,

AT THIS TIME? >> ARE WE INCLUDING THINGS UNDER SOCIAL MEDIA? LIKE CURRENT CARMEL ? DOES NOT TECHNICALLY SOCIAL MEDIA, THEIR PRESS RATHER THAN SOCIAL MEDIA.

THE CITY , OF THEIR OWN JURISDICTION OF THEIR WEBSITE

[01:20:03]

THAT? >> TO CLARIFY TOO, IF WE WERE TO WRITE A JOINT LETTER TO THE CURRENT OR ANYWHERE, THE COMMITTEE HAS DEVOTE ON THAT TO BE THE VOICE OF THE COMMITTEE AND OUR INDIVIDUAL CAPACITIES AS CHAMPIONS FOR ISSUES COULD BE IN THE ARTICLE THAT YOU ARE A MEMBER OF THE COMMITTEE , THEY COULD BEER TONIGHT, THEY MIGHT BE, I DON'T SEE THAT BUT THEY COULD WATCH THIS VIDEO AND WRITE AN ARTICLE ABOUT IT.

THERE ARE A TON OF DIFFERENT AVENUES FOR THAT TO HAPPEN ORGANICALLY WITHOUT US HAVING TO MANDATE OR STRUCTURE THOSE ASKS AND I THINK LOOKING AT THOSE FOUR BULLET POINTS AND MAYBE THAT IS SOMETHING WE SEND AROUND TO READ AND REMEMBER WHAT OUR DUTIES AND FUNCTIONS ARE, WHEN WE MAKE RECOMMENDATIONS THEY SHOULD BE FOR THE STRATEGIC INITIATIVES THAT SHOULD IMPLEMENT IT AND ADVISING ON HOW THOSE THINGS SHOULD BE ACCOMPLISHED. REALLY THE NUANCE OF HAVING TO VOTE AND APPROVE ALL ACTIONS WE TAKE TO GATHER INFORMATION OR FIGURE OUT IF THERE ARE WAYS TO SHARE MESSAGES, THOSE ARE NOT WITHIN THE SCOPE OF THAT. THAT IS SOMETHING AS WE TRY TO BUILD A RECORD OF WHAT WE WANT TO RECOMMEND WE ARE PULLING TOGETHER. ULTIMATELY THOSE OUTSIDE THINGS, THE POST THAT HAPPEN ORGANICALLY OR THROUGH INDIVIDUAL PAGES OR THE GREEN INITIATIVE PAGE OR WHATEVER, THOSE ARE THINGS THAT DO NOT NEED TO COME AS A RECOMMENDATION FROM THE COUNCIL TO HAVE THEM BUT IF THERE WAS AN ACTION LIKE A LETTER WE WANTED TO WRITE AS A GROUP, AS A COMMITTEE, TO PUSH THAT, THAT WOULD BE SOMETHING THAT WOULD COME FROM A VOTE , IF

THAT MAKES SENSE. >> BENJAMIN, AS AN AGENT OF THE CITY OF CARMEL, WOULD HAVE TO GO THROUGH LEGAL AS WELL ? MY RECOMMENDATION WITH REGARDS TO AN ARTICLE ON BEHALF OF THE COMMITTEE, THAT WERE TO BE PENNED, WOULD BE TO SUBMIT IT THROUGH THE VARIOUS DEPARTMENTS AND THE MAYOR AND COUNSEL TO HAVE THE BUY-IN RELATED TO THAT, THAT WOULD BE A RECOMMENDATION AND THAT WOULD FALL IN LINE WITH THOSE FOUR ROLES THAT THE COMMITTEE HAS . SO, RAPIDLY. AT LEAST THERE'S SOME DEPARTMENTS THAT ARE MORE READILY AVAILABLE THROUGH THE MAYOR AND THE COUNCIL . I THINK THAT THE COMMITTEE HAS A BROAD ROLE IN ITS RECOMMENDATION. EACH OF YOU INDIVIDUALLY. I WANT TO RE-ITERATE IF I'M NOT BEING CLEAR ENOUGH, OF YOUR OWN INITIATIVE CAN GO AHEAD AND ASK FOR YOURSELF. IT IS JUST CREATING THOSE CLEAR LINES, ACTING FOR YOURSELF, THE INTEREST OF THE COMMITTEE , VERSUS ACTING ON BEHALF OF THE COMMITTEE AND YOU CAN ALSO DO THINGS INDIVIDUALLY, FOR EXAMPLE , YOU CAN CONTACT TO HAVE AN ITEM BE PLACED ON THE AGENDA. SOMETHING THAT IS OF IMPORTANCE TO YOU. YOU COULD'VE MET SOMEONE IN PASSING THAT YOU THINK WOULD BE A VALUABLE ASSET AND YOU WOULD LIKE TO BRING THEM TO A MEETING OF THE COMMITTEE AND YOU COULD PUT THAT ITEM ON THE AGENDA. YOU CAN ASK CERTAIN INDIVIDUALS TO COME SPEAK FOR COMMITTEE BECAUSE YOU THINK HAVE A VIEWPOINT THAT WOULD BE HELPFUL. YOU CAN USE THOSE INITIATIVES IN YOUR POWER AS A COMMITTEE MEMBER TO BRING FORWARD AND WHILE THERE'S NOTHING WRONG WITH HAVING A MOTION ON HAVING AN INDIVIDUAL GO FORWARD AND ASK A DEPARTMENT TO COME AND BE PRESENT AT A MEETING BUT SOMETHING THAT NECESSARILY NEED A MOTION. A MOTION WAS MADE .

IT DOESN'T NECESSARILY NEED THE MOTION, RATHER THE RECOMMENDATIONS , THE FORMAL RECOMMENDATIONS WOULD REQUIRE THE MOTION. FOR THIS COMMITTEE TO MAKE A RECLAMATION TO THE DEPARTMENT, TO THE MAYOR, TO THE COUNCIL AND TO FURTHER THE PROJECT THAT MAY BE GOING FORWARD.

[01:25:01]

>> THANK YOU. ONE QUESTION, IS A LEARNING CURVE FOR THE

OTHER COMMITTEES THIS DEEP? >> THERE ARE NEGATIVES AND BENEFITS OF BRINGING IT IN BUT WHAT YOU WILL FIND IS THAT THE MORE YOU DO IT THE EASIER IT GETS AND IT PROVIDES THE NECESSARY STRUCTURE OF GOVERNANCE AND ORDER THAT YOU WILL FIND WILL ACTUALLY FACILITATE AND HELP MORE PROACTIVE ACTION. YOU WILL SEE MORE BENEFITS FROM IT AS MOTIONS ARE MADE AND ORGANIZATION FROM THOSE BYLAWS COMES INTO EFFECT. YOUR RULES WILL BECOME MORE CLEAR.

>> THANK YOU. SO, MOVING FORWARD WE ALL VOTED AND FORWARD -- FAVOR OF HAVING AN INDIVIDUAL FROM THE COMMUNITY'S DEPARTMENT AT OUR NEXT MEETING. COOLNESS COMMITTEE WANTS TO REACH OUT TO THE MEDICATIONS.

>> I THINK THAT WAS PART OF THE MOTION.

>> WE GOT THAT ASPECTS TAKEN CARE OF, ANYTHING ELSE FOR THE NEXT MEETING THAT WE FEEL IS PERTINENT THAT WE REALLY NEED TO DISCUSS? THAT WE WANT TO PUT ON THE AGENDA AND FINALIZE? FOR

THAT TONIGHT. >>

>> THE JOB DESCRIPTION FOR THE COORDINATOR? YES, THAT WILL BE ONE OF THE TOP THINGS THAT WE WANT TO FINALIZE AND THAT WOULD BE SOMETHING THAT WE AS A COMMITTEE OR VOTING UPON.

>> ONE OTHER THING TO ADD AS WE WANT TO VOTE ON OR TO A FIRST READING OF THE MEETING FOLLOWING OF THE BYLAWS FOR

THIS COMMITTEE. >> I WILL SEND THIS TO COUNSEL OF HER LOCKE, YOU CAN REVIEW THEM BUT THE GOAL WOULD BE NOT TO SPEND THE WHOLE MEETING DISCUSSING MEETINGS AND BYLAWS, THE GOAL WOULD BE, TO JEREMY'S POINT, TO HEALTHY QUICKLY PASS THEM, MAKE AMENDMENTS THAT NEED TO BE MADE AND TIDY UP AND MOVE FORWARD WITH THAT. AND I WILL MOVE FORWARD AND SAY THAT YOU DON'T SINCERELY DECIDE ON THE AGENDA FOR THE NEXT MEETING AT THIS MEETING, AS YOU DISTRIBUTE THE AGENDA BEFORE HAND YOU CAN ASK IN AN EMAIL THAT IF ANYONE WANTS TO ADD ANYTHING ELSE AND ANYTHING CAN BE ADDED HERE AS

WELL. >> I WAS HOPING TO GET IT DONE, A LOT GOING ON. OKAY. ANY OTHER NEW BUSINESS THAT ANYONE WANTS TO BRING UP TONIGHT AND SHE AGENDA? I THINK WE COVERED

[7. Future meeting dates?]

LESLIE WILL REACH OUT TO COMMUNICATION AND STUFF.

>>

>> THE LAST ONES IS APRIL 23RD .

>> IS APRIL 23RD? >> WE HAVE APRIL 23RD, MAY 23RD AND JUNE 25TH ALREADY ON THE SCHEDULE.

>> OKAY. SOME WE WERE NOT SURE ABOUT BECAUSE OF AVAILABILITY.

OF ROOMS. >> HOW FLEXIBLE ARE THESE DATES

? I GRADUATE ON MAY 23RD. >> VERY FLEXIBLE. UNLESS YOU

CAN SKIP THAT. >>

>> THAT WAS ONE OF THE THINGS WE WERE LOOKING AT ON THE WEEK OF THE 27TH OR THE 20TH, THERE WAS A LOT GOING ON HERE IN THE BUILDING BUT ALSO WITH GRADUATION AND EVERYTHING GOING ON IN CARMEL AND OTHER ACTIVITIES. THINK THE 21ST THIS ROOM WAS OCCUPIED AND ALSO ON THE 28 ETIQUETTE WAS OCCUPIED. JACOB , DO YOU HAVE AVAILABILITY?

>>

OPEN? >>

>> FOR MAY. WOULD MAY 30TH BE BETTER?

[01:30:06]

>> IS THAT A HOLIDAY WEEKEND? I KNOW IT IS A THURSDAY BUT --

>> MAY 27TH IS A HOLIDAY. >> OH.

>>

EVERYONE? >> WHAT WAS IT FOR APRIL?

>> THE 23RD.

NOW, HAVE WE DECIDED ON JUNE?

>> YOU HAVE JUNE 25TH ON THE CALENDAR .

>> OKAY. >> JUST ANOTHER THING YOU CAN DO WITH YOUR BYLAWS, YOU CAN SET THE SPECIFIC DATE FOR THE SECOND WEDNESDAY AT 6:00 P.M. EACH MONTH OR WHATEVER IT MIGHT BE. THAT'S SOMETHING YOU CAN PUT IN THERE. SO EVERYBODY KNOWS WHEN IT WILL BE WELL IN ADVANCE, THE CLERK'S OFFICE CAN MAKE SURE IT HAS AVAILABILITY FOR THE PARTICULAR ROOM AND OBVIOUSLY YOU CAN MAKE CHANGES TO THOSE SCHEDULES AS NEEDED THROUGH A MOTION BUT YOU WOULD NOT SINCERELY HAVE TO

DEAL WITH WHEN AND HOW. >> YOU CAN DO THAT.

>> WE DID THAT IN THE BEGINNING AND GOT TWO MONTHS OUT AND IT

CHANGED. >> FAIR.

>> OKAY. ARE WE JUST GOING OUT TO JUNE? IS THAT GOOD FOR NOW? THE NEXT THREE MONTHS. ANY OTHER NEW BUSINESS? SHALL I

MAKE A MOTION TO ADJOURN? >> SO MOVED.

>> THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.