[1. MINUTES]
[00:00:16]
JUNE 4TH, 2025 REGULAR MEETING.
>> WILL MAKE A MOTION TO APPROVE.
[2. TABLED ITEMS]
>> SECOND. >> ALL IN FAVOR? MOTION CARRIES.
ITEM TWO, TABLED ITEMS 2A, REQUEST FOR REVOCATION OF CONSENT TO ENCROACH 41 NORTH RANGE LINE LOT ONE PARTNERS LLC
TABLED NOVEMBER 6TH, 2024. >> I WILL MAKE A MOTION TO
[3. CONTRACTS]
>> THE ITEM HAS BEEN REMOVED. >> 3A UNDER CONTRACTS REQUEST FOR PURCHASE OF GOODS AND SERVICES ACCESS MOBILITY INCORPORATED, IN THE AMOUNT OF $53,000, 24-CFD-01 PROCUREMENT AND INSTALLATION OF MAN LIFT AT COARSEN'S SAFE HOUSE, 210 VETERAN'S WAY FROM BRAD PIECE, DIRECTOR OF ENGINEERING.
>> GOOD MORNING, JERED HERE FOR BRAD TODAY. THIS IS PRETTY MUCH AS IT SOUNDS, JUST A REQUEST FOR THE INSTALLATION OF THE MAN LIFT AT THE SAFE HOUSE. $53,000. HERE TO ANSWER ANY QUESTIONS YOU MAY
HAVE. >> WE HAVE A LOT OF DETAILED INFORMATION IN OUR PACKET BUT ARE THERE ANY
>> ALL RIGHT, I WILL ENTERTAIN THE MOTION.
>> MOVE TO APPROVE. >> I WILL SECOND.
>>> 3C. RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR. CIVIC PLUS LLC, IN THE AMOUNT OF $80,692. 02 FROM DIRECTION OF INFORMATION COMMUNICATION SERVICES.
>> KEVIN IS NOT HERE. SETH, SYSTEM SUPERSUPERVISOR. THIS IS A NEW CONTRACT FOR 311 SERVICE, WE CAME TO THE BOARD LAST YEAR FOR A 311 VENDOR, THAT CONTRACT WAS APPROVED. WE THEN ENCOUNTERED ISSUES WITH THE VENDOR. WE REALLOCATED SOME FUNDING ALLOCATED AND REPRIORITIZED OTHER FUNDING TO GO WITH THE NEW CONTRACT. IT IS MORE EXPENSIVE BUT IT IS A MORE PROVEN SOLUTION, THE SAME SOLUTION USED BASED ON SOME OF
OUR NEIGHBORING CITIES. >> ANY QUESTIONS OR A MOTION?
>> I WILL MAKE A MOTION TO APPROVE.
>> AYE. >> MOTION CARRIES. THANK YOU,
SETH. >>> 3D REQUEST FOR PURCHASE OF GOODS AND SERVICES, KPS COMMERCIAL CONSTRUCTION IN THE AMOUNT OF $40,396.46. STREET DEPARTMENT BUILDING UPDATES, CO NUMBER 3, COMING FROM MATT HIGENBOTHAM, SPRITE COMMISSIONER. GOOD MORNING, CRYSTAL EDMANSON, STREET DEPARTMENT. THIS CONTRACT IS THE KPS BUILDING UPGRADES FOR OUR ADMIN BUILDING. WE NOTICED ROTTING WOOD AND NEEDED CARPENTRY AND PAINTING TO BE DONE. IT WOULD INCREASE THE
CONTRACT BY 9%. >> ANY QUESTIONS OR A MOTION?
[4. REQUEST TO USE CITY STREETS/PROPERTY]
>> PROVE TO APPROVE. >> SECOND.
>> AYE. >> REQUEST TO USE CITY STREETS AND PROPERTY, SINCE ALL OF THE DEPARTMENTS HAVE APPROVED THE EVENTS, IF THERE IS ANYONE HERE WANTING TO SPEAK ON BEHALF OF ANY OF THE EVENTS, PLEASE RAISE YOUR HAND. IF NOT, THEN I WILL ENTERTAIN A MOTION TO APPROVE 4A-D.
>> I WILL MAKE A MOTION TO APPROVE 4A-D.
[5. OTHER]
[00:05:02]
>> 5A IS A REQUEST FOR PETITION TO VACATE PUBLIC WAY, CALVERT PLACE, THIS COMES FROM GREG AND GAIL CORN AND GARY AND PATRICIA
HAWN. >> CALEB WARNER, REVIEWED THIS WITH THE PETITIONER AND HAVE NO OPPOSITION TO VACATING THE RIGHT OF WAY IN THIS LOCATION.
>> QUESTIONS FROM THE BOARD? >> ONE THING.
>> IF YOU COULD COME UP TO THE PODIUM, THANK YOU.
JUST STATE YOUR NAME BEFORE YOU SPEAK.
>> HI. DON RUSSELL, HERE ON BEHALF OF THE PETITIONERS. I WANTED TO AD, I SHOULD HAVE PUT THIS IN THE PETITION, ONE OF THE MAIN REASONS IS THE DRIVEWAY FOR THE CORN'S HOUSE WAS INADVERTENTLY PLACED INSIDE THE RIGHT OF WAY. SO, IN ORDER TO TRY TO FORESTALL ISSUE SHOULD THEY TRANSFER THEIR HOUSE, THAT IS WHY WE ARE ASKING FOR, ONE OF THE MAIN REASONS WE ARE ASKING
FOR THE VACATION. >> VERY GOOD. APPRECIATE THE
CLAIRIFICATION. >> MADAM CHAIR, CLAIRIFICATION FROM LEGAL PERSPECTIVE, THIS IS ONE OF THOSE ITEMS THAT IS, YOU ACT IN ADVISORY CAPACITY TO CITY COUNCIL, CITY COUNCIL WILL CONDUCT A PUBLIC HEARING TO ALL THE NEIGHBORS OF THE PARTICULAR LOT ON THE LATER DATE. SO YOU CAN MAKE A POSITIVE, NEGATIVE, OR NO RECOMMENDATION TO COUNCIL, BUT THEY WILL BE THE ONES DECIDING ON THE ACTUAL VACATION AND THEN RECONFIGURATION OF LOTS
AS PETITION PRESENTED. >> I MOVE WE MAKE A POSITIVE RECOMMENDATION ON 5A REQUEST FOR PETITION TO VACATE PUBLIC WAY.
>> I WILL SECOND IT. >> ALL IN FAVOR?
>> THANK YOU. >>> 5B IS A REQUEST FOR PETITION TO VACATE PUBLIC WAY LOT 107, THOMAS AND MAURLY CLUTWIG.
>> THIS IS A VERY SIMILAR INSTANCE, UNIMPROVED ROAD WAY RIGHT AWAY WITH NO ROAD BUILT. THERE IS AN EXISTING DRIVEWAY IN THE RIGHT OF WAY AND THE STORM SEWER THAT WE WOULD WANT REPLACE WITH UTILITY EASEMENT. OUTSIDE OF THAT WE HAVE NO OPPOSITION TO
VACATING. >> QUESTIONS? OR A MOTION?
>> IT IS THE SAME EXACT THING? YOU ACT IN ADVISORY CAPACITY BUT PUBLIC HEARING ON PARTICULAR ITEM. THIS ROAD HAS NEVER BEEN USED BY THE CITY. IT WAS A DEVELOPER-BASED DEDICATION MORE THAN 50 YEARS AGO, BUT THE ROAD WAS NEVER BUILT THERE AND IT HAS NEVER BEEN USED. IT IS A DEAD END.
>> CHAIRMAN, I MOVE WE MAKE A POSITIVE RECOMMENDATION TO COUNCIL FOR THE REQUESTFOR PETITION TO VACATE PUBLIC WAY
>> MOTION CARRIES. >>> 5C TO ENCROACH 2285 LISLEN STREET COMING FROM DAVID AND KELLY MICHAEL, THE PROPERTY OWNERS.
>> JERED HUFF, SITDY OF CARMEL ENGINEERING DEPARTMENT AGERN, THIS IS INROACHMENT AGREEMENT WITH HOME OWNERS FOR PRIVATE IMPRUVENMENT EASEMENT, RELATIVELY MINOR, WE DON'T HAVE ANY OPPOSITION TO THEIR IMPROVEMENT.
>> MOTION CARRIES. >>> 5D REQUEST FOR STORM WATER TECHNICAL STANDARDS WAIVER, CARMEL GATEWAY WEST LAWN 800 EAST AND 900 EAST 96TH STREET. KIMLY HORN AND ASSOCIATES.
JERED? >> THIS IS ONE WHERE IT IS A WAIVER FOR STORM WATER QUALITY, THEY HAVE A LOT OF NATURALIZED AREAS IN THAT DEVELOPMENT THAT HAS TAKEN PLACE. WE SUPPORT THEM AND WHAT THEY ARE ASKING FOR SO WE DON'T HAVE OPPOSITION TO
THEIR WAIVER REQUEST. >> QUESTIONS OR A MOTION?
>> MOVE TO APPROVE. >> SECOND.
>> AYE. >>> REQUEST FOR AREAIAL WAIVER OF BP RESOLUTION 04-28-17-01. JERED?
>> THIS IS JUST A TEMPORARY POLE INSTALLED FOR A NEW RESIDENTS BEING BUILT. IT WILL BE REMOVED ONCE IT IS DONE BEING
[00:10:01]
>> MAKE A MOTION TO APPROVE. >> SECOND.
[6. ADD-ONS]
>> MOTION CARRIES. >>> SIX ADD ONS, ONE HAVE ONEADD ON.
>> GOOD MORNING, THERE IS ONE ITEM FOR CONSIDERATION TODAY, MEMORANDUM OF UNDERSTANDING RELATING TO PARKS, PROJECTS, 110 MILLION RELEASE PARENTAL BONDS 2025. I WILL GIVE YOU A LITTLE BIT OF THE BACKGROUND ON THIS ONE. IN 2024, CITY COUNCIL PASSED ORDINANCE D-27-29-24 THAT AUTHORIZED FUNDING FOR REDEVELOPMENT AUTHORITY LEASE RENTAL BONDS. EVERYBODY CALLS THEM 2024 BOND, THEY ARE REFERRING TO THE FULL NAME IS REDEVELOPMENT AUTHORITY LEASE RENTAL BONDS THAT AUTHORIZE FUNDING FOR VARIETY OF CITY INFRASTRUCTURE IMPROVEMENT PROJECTS THAT WILL PROBABLY BE COMPLETE OVER NEXT SEVERAL YEARS, AND AMONG THOSE PROJECTS THERE ARE TWO LEVELS OF PRIORITY, LEVEL ONE PRIORITY COMPLETE FIRST, LEVEL TWO PRIORITY COMPLETE IF MONEY WILL BE AVAILABLE, AND THREE PROJECTS, SORRY, THERE ARE FOUR PROJECTS THAT ARE SPECIFICALLY RELATED TO PARKS AND PARKS ONLY. IT IS NUMBERS FIVE, SIX, SEVEN, AND PARTIALLY NUMBER ONE, AND SPECIFICALLY THESE ARE AUTUMN AND MEMORIAL GREENWAYS AND BEAR CREEK PARK IMPROVEMENTS AS WELL AS IRON WOOD PARKS IMPROVEMENTS. IN THE PAST, AND AS ACCORDING TO THAT ORDINANCE, THE PARK DEPARTMENT AND PARK BOARD MANAGES THOSE PROJECTS. BUT THE ADMINISTRATION REQUIREMENTS WERE LEFT WITH BPW. THERE WAS ANOTHER MEMORANDUM OF UNDERSTANDING EXECUTED AT THE TIME THAT FOR SOME REASON GAVE AUTHORITY TO BPW. IN FACT, YOU ALREADY HAVE SEEN ONE OF THE PROJECTS THAT CAME IN BEFORE YOU, WHERE THE PARK BOARD ALREADY APPROVED IT, IT CAME TO BPW, CREATED CONFUSION BECAUSE WE HAVE TWO ENTITIES AUTHORIZED TO DO THE SAME THING UNDER INDIANA STATE CODE AND UNDER LOCAL AGREEMENTS PREVIOUSLY ENTERED OVER TEN YEARS AGO. SO IT REALLY AFFECTS EFFICIENCY HOW THE PROJECTS GO FORWARD, BECAUSE YOU NEED THE APPROVAL OF BOTH BODIES, EVEN THOUGH BOTH OF THOSE BODIES ARE AUTHORIZED TO DO THE SAME THING.
THIS MEMORANDUM OF UNDERSTANDING BASICALLY CORRECTS THAT. IT GIVES AUTHORITY TO PERFORM PUBLIC BIDDING AND HIRING OF ENGINEERING DESIGN AND OTHER PROFESSIONALS FROM BPW TO THE PARK BOARD. WE ARE AUTHORIZED UNDER INDIANA CODE AS WELL AS INTERLOCAL AGREEMENTS BETWEEN THE PARTIES. YOU WILL SEE THERE ARE FOUR PARTIES TO THIS AGREEMENT, BPW IS ONE OF THEM, AS AGENCY FOR THE CITY AND AGENCY THAT DOES A PUBLIC BIDDING FOR THE CITY, THE MAYOR ALREADY EXECUTED, AHEAD OF EXECUTIVE BRANCH, BPW IS UNDER EXECUTIVE BRANCH. SO MAYOR'S SIGNATURE IS THERE. COUNCIL'S SIGNATURE IS THERE AS WELL AS FINANCING BODY. THEY ARE AUTHORIZING THE ACTUAL BONDS AND PARK BOARD ALREADY AUTHORIZED MICHAEL, DIRECTOR OF PARKS AND RECREATION DEPARTMENT, TO EXECUTE ON THEIR BEHALF, THAT SIGNATURE WILL BE THE LAST ONE TO BE PUT ON THIS AGREEMENT AND YOUR SIGNATURE IS THE ONE MISSING AS WELL. ONE REQUEST THAT WE HAVE IS IF YOU INCLUDE IN YOUR MOTION TO HAVE MADAM CHAIR TO EXECUTE IT ON THE CITY'S, SORRY, BPW'S BEHALF, IT IS KIND OF A VERY BUSY SIGNATURE PAGE WITH FOUR PARTIES INCLUDED. I WILL BE HAPPY TO ANSWER ANY QUESTIONS, AGAIN, THESE ARE THE FOUR SPECIFIC PROJECTS ENTIRELY PARKS RELATED, THAT THE CITY DEPARTMENT EXCEPT FOR PARKS ARE NOT INVOLVED IN
THEM AT ALL. >> BEFORE WE TALK ABOUT QUESTIONS, FURTHER DISCUSSION, I NEED A MOTION TO ADD THIS ON.
>> I WILL MAKE A MOTION TO ADD ON.
>> AYE. >> THIS HAS BEEN ADDED ON. FREE TO DISCUSS ANY QUESTIONS FROM THE BOARD.
>> DO YOU HAVE ONE, ALLEN? >> NO. JUST GOING TO MOVE TO
>> MOVE TO APPROVE. >> WE AUTHORIZE THE PRESIDENT OF
[00:15:02]
THE BOARD TO SIGN ON OUR BEHALF.>> RIGHT. >> ALL RIGHT. THANK YOU. ALL IN
>> MOTION CARRIES. >> THANK YOU. THAT IS ALL I
HAVE. >> OKAY. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.