[1. MINUTES]
[00:00:20]
[2. BID OPENINGS AND AWARDS]
>> 2A, BID OPENING FOR 22-ENG- 12 AND 17-SW- 15 WESTFIELD BOULEVARD MULTIUSE PATH AND STRUCTURE REPLACEMENT. BRAD PEASE, ENGINEERING.
>> OKAY. THE FIRST BID IS HIS CONTRACTORS INC. , $784,145. BID NUMBER TWO FROM YARBERRY CONTRACTORS INC.
THE BID NUMBER THREE, MORPHY CONSTRUCTION INC. , $884,000 EVEN.
BID NUMBER FOUR, CAL MET CIVIL CONTRACTORS INC., THE AMOUNT 97 97 6,000.
>> YEAH, THIS WAS TWO -- SORRY, YOU MIGHT NEED TO CLICK ON BOTH OF THEM.
THERE IS TWO -- THE ONE BID PROJECT, YOU MIGHT NEED TO CLICK ON THAT TO GET THE TOTAL BIDS TO READ THEM. BECAUSE IT IS TWO SEPARATE --
>> BID NUMBER ONE, HIS CONSTRUCTORS INC. , $2,886,045.90. BID NUMBER TWO, MORPHY CONSTRUCTION INC. , $3,305,000 EVEN. BID NUMBER THREE, CAL MET CIVIL CONTRACTORS INC., $3,720,000 EVEN. BID NUMBER FOUR, YARBERRY COMPANIES INC. , $4,248,755 EVEN.
>> YEAH, WE'LL TAKE THESE IN REVIEW AND COME BACK IN THE NEXT MEETING.
[3. CONTRACTS]
>> CONTRACTS, 3A, REQUEST FOR PURCHASE OFS GOOD AND SERVICES, GENERAL PACIFIC INC. , $91,621, DRONES AND ACCESSORIES, CHIEF BRADY MEYER.
>> GOOD MORNING. BRADY MEYER, CARMEL POLICE DEPARTMENT. THIS CONTRACT WILL ALLOW US TO CONTINUE TO BUILD OUR DFR PROGRAM FOR THE CARMEL POLICE DEPARTMENT, INCLUDED WILL BE TWO NEW DRONE LAUNCH AREAS IN THE CITY AND INCLUDED HARDWARE THAT WILL BE NECESSARY TO SUPPORT THAT.
THANK YOU. 3B, REQUEST FOR PROPERTY TRANSFER AGREEMENT BETWEEN ALEJANDRO HERNANDEZ AND THE CITY OF CARMEL, 2013 CHRYSLER 300 DONATION, DEPUTY CHIEF BRADY MYERS. I'M SORRY, MAJOR BRIAN MYER.
>> GIVE YOU SOME BACKGROUND, THIS VEHICLE HAD MULTIPLE COMPONENTS ON IT, SEIZED BY LAW ENFORCEMENT. THE OWNER OF THE VEHICLE WOULD LIKE TO RELINQUISH PROPERTY RIGHTS TO CARMEL POLICE DEPARTMENT. THE VEHICLE WILL BE SOLD AT AUCTION AND FUNDS WOULD BE DEPOSITED INTO CARMEL PD'S
[00:05:06]
910 ACCOUNT.THANK YOU. 3C REQUEST FOR PROFESSIONAL SERVICES A&F ENGINEERING COMPANY LLC, $120,000 ON CALL SERVICES, ADDITIONAL SERVICE AMENDMENT ONE, BRAD PEASE, CORRECTOR OF
ENGINEERING. >> THIS IS JUST AN ON CALL CONTRACT FOR A&F FOR VARIOUS THINGS, TRAFFIC, INVESTIGATIONS, PROJECT MANAGEMENTS, YOU KNOW, WE HAD THIS CONTRACT WITH THEM IN THE PAST.
JUST KIND OF -- THIS IS A NEW CONTRACT THAT WE HAVE GOING FORWARD WITH A&F.
>> MOVE TO APPROVE. >> I'LL SECOND.
3D, REQUEST FOR PROFESSIONAL SERVICES CROSSROAD ENGINEERS PC, $55,000, STRUCTURE 21 CULVERT LINING, ADDITIONAL SERVICES AMENDMENT NUMBER SIX.
>> YEAH, THIS IS FOR THE DESIGN FOR A CULVERT LINING UNDERNEATH THE -- THIS IS CONJUNCTION WITH CARMEL PARKS.
THIS IS JUST FOR THE DESIGN AND EVALUATING OF THAT STRUCTURE.
3E, REQUEST FOR PURCHASE OF GOODS AND SERVICES REITH- RILEY CONSTRUCTION COMPANY INC., $153,649. 75, 20-ENG- 04, COLLEGE AVENUE BETWEEN 96TH AND 106TH STREET, CO NUMBER TWO.
>> YEAH, THIS ONE IS JUST A SMALLISH CHANGE ORDER FOR SOME ADDITIONAL EFFORT PUT IN TO NOT HAVE TO DO A WATER MAIN RELOCATION, SO THERE IS A LITTLE BIT OF CONSTRUCTION EFFORT TO GO IN THERE TO MAKE THAT POSSIBLE.
CARRIES. >> 3F, REQUEST FOR PURCHASE OF GOODS AND SERVICES, CIVICPLUS LLC, 82 CAN THE $932, MASTER AGREEMENT FOR RENEWAL OF ANNUAL SERVICES.
>> GOOD MORNING, KEVIN CUSIMANO, DIRECTOR OF TECHNOLOGY FOR THE CITY OF CARMEL. SO THIS CONTRACT FOR $82,932 WITH CIVICPLUS IS TO UPGRADE OUR WEB PLATFORM AND THAT, THAT WE'RE USING FOR THE CITY OF CARMEL'S WEBSITES.
THIS COINCIDES AS WELL WITH THE COUPLE MONTHS AGO WE REVIEWED A 311 UPGRADE AS WELL.
AND SO THESE TWO THINGS WILL WORK TOGETHER TO IMPROVE THE WEBSITE FOR THE CITY OF CARMEL.
>> MOTION CARRIES. 3G, RESOLUTION BPW 07-02-25- 01, RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY AGREEMENT BETWEEN CITY AND VENDOR FORTE INC. , $62,062. 60, AXIS CAMERAS.
>> SO THIS CONTRACT IS FOR END OF LIFE REPLACEMENT OF VARIOUS CAMERAS IN BOTH PUBLIC FACING SPACES AND THAT, AROUND THE CITY. SO THOSE CAMERAS TYPICALLY HAVE AN AVERAGE OF FIVE- YEAR LIFE SPAN FOR US, AND SO WE NEED TO START RENEWING -- REFRESHING THOSE IN THE INVENTORY.
>> I'LL SECOND. >> ALL IN FAVOR.
>> 3H, REQUEST FOR PURCHASE OF GOODS AND SERVICES, FULLER ENGINEERING COMPANY LLC, $89,330, LIEBERT PDX AIR COOLED COOLING SYSTEMS.
>> SO THE LIEBERT PDX, THAT'S ACTUALLY THE AIR CONDITIONING UNITS THAT ARE USED IN OUR DATA CENTERS. SO, THIS UNIT WILL BE REPLACED OR ADDED TO THE INVENTORY OF AIR CONDITIONING, SO THAT WILL CONTINUE TO KEEP SERVERS AND THE ENVIRONMENT CORRECT FOR ALL THE SERVERS THAT THE CITY OF CARMEL RELIES ON.
>> I WILL SECOND. ALL IN FAVOR.
>> 3I, REQUEST FOR PURCHASE OF GOODS AND SERVICES INSIGHT PUBLIC SECTOR INC. , $134,863.
>> THAT COVERS THE REPLACEMENT OF NETWORK SWITCHES
[00:10:01]
SIMILAR TO CAMERAS.THEY HAVE AROUND A FIVE- YEAR LIFE SPAN AND THEY NEED TO BE REPLACED AND SO WE'RE CONTINUING TO WORK THROUGH THAT INVENTORY.
>> I WILL SECOND. ALL IN FAVOR?
>> MOTION CARRIES. 3J, REQUEST FOR PURCHASE OF GOODS AND SERVICES NV5 GEOSPATIAL INC. $131,265, CITY WORKS SUPPORT.
>> CITY WORKS SUPPORT, SO THIS IS A CONTRACT THAT WILL ENTER WITH A VENDOR THAT PROVIDES SERVICES AROUND SUPPORTING CITY WORKS AND WILL HELP US WORK FOR WORK THROUGH BOTH AN UPGRADE TO THAT PLATFORM FOR THE CITY AND THEN ALSO PROVIDE ADDITIONAL SUPPORT HOURS FOR US THROUGH THE REST OF THE YEAR, JUST AS ISSUES AND ITEMS COME UP THAT WE NEED
A LITTLE BIT OF EXTRA HELP WITHÚ >> MOVE TO
3K, REQUEST FOR PURCHASE OF GOODS AND SERVICES NATIONAL WATER SERVICES LLC, $13,730, WELL 20, CO NUMBER ONE, LANE YOUNG.
>> GOOD MORNING, BOARD MEMBERS. THIS ITEM IS FOR A CHANGE ORDER.
WE HAVE A PROJECT WE'RE BUILDING A NEW WELL NEAR ONE OF OUR OTHER WELL SITES AND THE DEPTH THAT THEY NEEDED TO DRILL ENDED UP GOING ANOTHER TEN FEET. THEY NEEDED TO GET DOWN. SO THIS IS JUST THE ADDITIONAL MATERIAL AND LABOR TO GO THAT FURTHER DEPTH. SO --
>> I WILL SECOND. ALL IN FAVOR.
>> MOTION CARRIES. 3L, REQUEST FOR PURCHASE OF GOODS AND SERVICES AMERICAN STRUCTUREPOINT INC. , $33,896, CITY OF CARMEL WASTE WATER PLANT DIGESTER GAS PIPING REPLACEMENT PROJECT CHANGE ORDER NUMBER
TEN. >> THIS SHOULD BE THE FINAL CHANGE ORDER ON THIS PROJECT, IT IS WRAPPING UP.
THIS IS A D- DUCT AND THE OVERALL PRICE BECAUSE WHAT IS HAPPENING AS PART OF THE CONTRACT BID, WE HAD A FIVE- YEAR WARRANTY THAT THE CONTRACTOR WAS TO PROVIDE. THEY WERE GOING TO PAY FOR IT, WE DECIDED IT WAS BETTER THAT WE PAY FOR IT DIRECTLY WITH THE MANUFACTURER OF THE EQUIPMENT AND SO THEY'RE DEDUCTING THAT FROM THE CONTRACT PRICE AND WE'LL JUST BUY THAT DIRECTLY.
[3. REQUEST TO USE CITY STREETS/PROPERTY]
>> REQUEST FOR USE OF CITY STREETS AND PROPERTY, WE'LL TAKE A THROUGH G, ALL TOGETHER, THESE ALL HAVE BEEN REVIEWED BY ALL THE DIFFERENT DEPARTMENTS OF THE CITY AND WERE APPROVED BY ALL THE OTHER DEPARTMENTS.
>> FOR A THROUGH G? I'LL SECOND.
[4.OTHER]
THANK YOU. MOTION CARRIES. 4, OTHER, 5 OTHER, FOR 5A, REQUEST FOR AERIAL WAIVER OF BPW RESOLUTION 04-28-17- 01, TRANSMISSION LINE MAINTENANCE DUKE ENERGY.
>> THIS IS JUST A WAIVER FOR THE AERIAL, THEY'RE JUST DOING MAINTENANCE OF THE AERIAL LINE, JUST PUTTING THEM BACK.
5B, REQUEST FOR CONSENT TO ENCROACH 2557 TURNING LEAF LANE.
>> THIS IS JUST AN ENCROACHMENT AGREEMENT FROM THE CITY AND THESE HOMEOWNERS, THEY'RE INSTALLING A POOL AND A SMALL AMOUNT OF THE POOL DECK IS ENCROACHING WITHIN THE EASEMENT AND WE AGREE WITH THE ENCROACHMENT, SO THIS IS JUST THAT AGREEMENT.
>> MOTION CARRIES. 5C, REQUEST FOR STORMWATER TECHNICAL STANDARDS WAIVER 902 WEST STREET.
>> THIS IS JUST A WAIVER FOR SOME TECHNICAL STANDARDS FOR STORMWATER, THEY APPLIED, WE AGREE WITH THEIR REQUEST AND THIS IS JUST THAT FORMALIZED
5D, REQUEST FOR VARIANCE AGREEMENT WILLIAMS CREEK OF HENLEY DRAIN.
>> GOOD MORNING, LANE YOUNG WITH UTILITIES AGAIN. YOU COULD ACTUALLY TAKE D AND E TOGETHER, THEY'RE THE SAME KIND OF ITEMS SO I DON'T KNOW HOW YOU WANT TO HANDLE THEM.
WHAT THIS IS ON BOTH OF THESE, THESE WERE VARIANCE AGREEMENTS, WE HAD A WATER MAIN PROJECT WITH THE COUNTY GOING UNDER COUNTY DRAINS, AND THEY HAVE A TEN- FOOT DEPTH REQUIREMENT UNDERNEATH THERE, AND WE DIDN'T WANT TO HAVE TO GO THAT LOW TO GET OUR LINES IN, SO WE ASKED THEM IF WE COULD HAVE A VARIANCE TO THAT AND MAKE IT ONLY FIVE FEET UNDERNEATH THOSE DRAINS. AND THEY
[00:15:03]
APPROVED THOSE. THESE WERE ACTUALLY APPROVED A WHILE AGO, THESE PROJECTS HAVE BEEN DONE, BUT I GUESS THE FORMS THAT THEY USE HAVE CHANGED.SO THE COUNTY HAD TO GET THEIRS RE- SIGNED AND NOW NEED YOUR SIGNATURES ON BOTH OF THOSE.
>> MOVE TO APPROVE ITEMS 4D AND
>> F, REQUEST FOR WATER LINE EASEMENT AGREEMENT 10880 NORTH MICHIGAN ROAD.
>> AND THEN F AND G ALSO SAME PROJECT, ONE IS A TEMPORARY EASEMENT, ANOTHER IS A PERMANENT EASEMENT, THIS IS FOR US TO INSTALL OUR WATER MAIN PROJECT ON MICHIGAN ROAD.
ÚWE HAVE SEVERAL AREAS, BASICALY WHAT THIS IS DOING IS TAKING OVER THE CITIZENS ENERGY LINES THAT WE BOUGHT YEARS AGO, IN A PROJECT, BUT THERE ARE A FEW POCKETS WHERE WE DIDN'T HAVE LINES THAT WE COULD SERVICE THE CUSTOMER SO THOSE CUSTOMERS ARE STILL ON CITIZENS ENERGY -- OR CITIZENS ENERGY GROUP WATER MAINS. WHEN WE GET THESE -- THIS FINISHED, WE'LL TAKE THOSE CUSTOMERS
OFF. >> MOVE TO APPROVE ITEMS 4F AND
[5.ADD-ONS]
ALL IN FAVOR.>> YES. THIS ADD- ON IS A -- A REQUEST FOR PURCHASE OF GOODS AND SERVICES, IT IS A 36- MONTH CONTRACT WITH TOLOMY FOR THE COMMUNITY OF SERVICES FOR $55,000 AND IT ALLOWS DOCS TO IMPLEMENT A RENTAL REGISTRATION SOFTWARE AND DIRECTOR IS HERE IF YOU HAVE ANY QUESTIONS.
>> MOVE ON TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES.
>> BOARD, GOOD MORNING. DIRECTOR OF COMMUNITY SERVICES.
THANKS TO THE LEGAL TEAM FOR GETTING THIS ON THE AGENDA TODAY. APPRECIATE THE LIFT. THIS SOFTWARE AGREEMENT WITH TOLOMY HELPS PUT US IN POSITION TO IMPLEMENT THE RENTAL REGISTRATION ORDINANCE THAT THE COUNCIL ADOPTED IN EARLY JUNE AND THEY GAVE US A SIX- MONTH TIMELINE SO WE'RE SCRAMBLING TO GET THIS IN PLACE. WE DID LOOK AT ANOTHER SYSTEM WE LOOKED AT AND KEVIN CUSIMANO AND I SAT THROUGH BOTH DEMOS AND FELT LIKE THE TOLOMY PRODUCT SERVICE WAS A BETTER OPTION FOR US. AND IT SO HAPPENED IT IS THE ONE THAT OUR NEIGHBOR TO THE EAST IS USING WITH THEIR RENTAL REGISTRATION PROGRAM. AND IT IS PRETTY POWERFUL AND I THINK IT WILL DO A GREAT JOB FOR
>> THAT'S THE
* This transcript was compiled from uncorrected Closed Captioning.