[00:00:14] OF JULY 2, 2025 TO ORDER. WE HAVE CORPORATION COUNCIL SANDERS TO HELP KICK US OFF. >> THANK YOU. TONIGHT WE'LL BE LOOKING AT THREE SUPPORTED OF ENTITIES. THESE ARE FROM THE LAST AFFILIATE REVIEW COMMITTEE MEETING. FIRST, WE'LL BE LOOKING AT -- LET ME SEE IF I -- I APOLOGIZE. I'LL GET IT UP TO THE NEXT SLIDE. HERE WE GO. FIRST, WE'LL BE LOOKING AT IN- KIND SUPPORT FOR PARTNER- RUN EVENTS. NEXT, WE'LL TAKE A LOOK AT MONETARY SUPPORT FOR PARTNER ORGANIZATIONS, AND FOR PARTNER ORGANIZATIONS AND THEN FINALLY, WE'LL BE TAKING A LOOK AT ADDITIONAL 501C3S OR NONPROFITS THAT ARE ASSOCIATED WITH THE CITY IN SOME WAY. >> SO THIS SLIDE SHOWS 2024 CITY SUPPORT FOR IN KIND SUPPORT THAT THE CITY HAS PROVIDED TO OUR PARTNER- RUN EVENTS. THESE DO NOT INCLUDE CITY EVENT, AND IF YOU LOOK AT THE SLIDE, IF YOU GO ACROSS, YOU WILL SEE BY EVENT WHAT THE TOTAL IS IN IN IN- KIND SUPPORT THEY RECEIVED AND IT HAS THE FINAL TOTAL OVER ON THE FAR RIGHT. IF YOU FOLLOW THE COLUMNS DOWN YOU WILL SEE BY DEPARTMENT WHAT THE IN- KIND SPEND COSTS TO RUN ALL OF THESE EVENTS FOR A YEAR. >> AND THEN THIS SLIDE SHOWS YEAR TO DATE, 2025, FOR THE IN- KIND SUPPORT FOR THESE EVENTS. OBVIOUSLY, WE'RE NOT THROUGH THE ENTIRE YEAR YET AND THIS ONLY CAPTURES A PORTION OF THOSE COSTS AT THIS POINT IN TIME AND AGAIN, IF YOU FOLLOW ACROSS YOU'LL SEE THE TOTAL FOR EACH EVENT, AND IF YOU FOLLOW THE ROWS DOWN OR THE COLUMNS DOWN YOU WILL SEE A TOTAL BY DEPARTMENT. >> I HAD A -- HOPEFULLY A QUICK QUESTION. HAS JAZZFEST BEEN WOUND DOWN? I SAW IT IN '24, BUT NOT IN '25. >> AT THIS SUPPORT WE HAVE NOT PROVIDED IN- KIND SUPPORT FOR JAZZFEST FOR 2025. >> MR. CHAIR, THEY DECIDED THEY'LL TAKE A YEAR OFF AND WORK ON FUND-RAISING AND ORGANIZATION, AND THEY WOULD COME BACK NEXT YEAR. >> OKAY. THANK YOU. >> JUST FOR CONTEXT, THIS IS -- THIS IS A NEW INITIATIVE TRACKING THESE, RIGHT, THAT YOU GUYS STARTED TO IMPLEMENT BY DEPARTMENT FOR THIS YEAR AND STARTING LAST YEAR WAS THE FIRST YEAR WE DID IT? >> CORRECT. WHAT I WOULD SAY IS OUR DATA FOR 2024 ALSO IS NOT -- I WOULD SAY GREAT. THAT'S ONE OF THE RECOMMENDATIONS THAT I MADE AT THE END OF THE REPORT. WE'RE LOOKING AT HAVING CONSISTENT TRACKING ACROSS DEPARTMENTS SO THAT WE CAN SHOW THE STREETS DOES A GREAT JOB. THEY'RE ABLE TO ENTER THEIR TIMETIME CITY WORKS TO PROVIDE THAT DATA, AND SO WE ARE NOW ASKING OTHERS TO DO THE SAME TRACKING AND TRY TO PROVIDE WHAT THE SNAPSHOT IS. >> AWESOME. AS WE LOOK AT NEW NORMAL AND COMING WITH THE INTENT OF THE COMMITTEE WITH PRACTICES AND CHECKS AND BALANCES AND THOSE KINDS OF THINGS AND AS YOU GUYS ARE IMPLEMENTING NEW PROCESSES, THOSE ARE THINGS YOU'D LOVE TO TALK ABOUT AND KIND OF GET ON THE RECORD AND LOVE THE SLIDE DECK FOR THE PURPOSES OF SHARING OBSERVATION, BUT AS YOU'RE GOING THROUGH THE INFORMATION TONIGHT, IF YOU HAVE CONTEXT THERE THAT IS HELPFUL, THAT WOULD BE GREAT TO GET ON THE RECORD. >> SO AT THIS POINT IN TIME, I DON'T BELIEVE THAT PROCESSES HAVE BEEN PUT IN PLACE AND THAT IS ONE OF THE RECOMMENDATIONS THAT IS OUT OF THIS REPORT THAT WE NEED TO PUT PROCESSES IN PLACE TO DETERMINE HOW WE ARE MAKING DECISIONS ON WHO RECEIVES SUPPORTWHETHER IN- KIND OR MONETARY AS WELL AS HOW MUCH SUPPORT DO THEY RECEIVE AND HOW MUCH ARE THEY ASKING FOR? >> YEAH. >> AND TO THAT, THE CONCEPT OF HOW ARE WE TRACKING THE SUPPORT AND ENSURING THAT IT'S ACTUAL SUPPORT. SO IF THE NUMBERS FOR '24 WERE NOT CERTAIN, THEY ARE WHAT THEY ARE, THEY MIGHT BE FOR [00:05:03] THE DEPARTMENT BECAUSE THEY TRACK IT A SPECIFIC WAY, BUT HELPFUL JUST TO KIND OF KNOW HOW AND WHY WE'RE TRACKING THOSE NUMBERS LIKE THE DIFRN DIFFERENTIATION IS THAT WE'RE PUT IT IN PLACE TO KIND OF UNDERSTAND WHAT WE'RE DOING THERE BETTER. LIKE HERE WE'VE GOT NUMBERS FROM THIS YEAR THAT ARE OBVIOUSLY NOT THROUGH THE FULL YEAR, SOME HAVEN'T EVEN LIT THEIR TENOR, BUT WONDERING IF THERE ARE DIFFERENCES IN THE WAY WE'RE TRACKING EVEN STATE DEFENDANT BASED ON WORK CODE OR SOMETHING THAT CAN CARRY THROUGH TO OTHER DEPARTMENTS, AS WELL. >> SURE. I SHOULD HAVE SAID THIS AT THE OUTSET OF THE MEETING TONIGHT. I DID ASK FOR DEPARTMENT HEADS OR DESIGNEES TO ATTEND TONIGHT TO ANSWER SOME SPECIFIC QUESTIONS THAT I DON'T HAVE THE ANSWER ON, SO THEY MAY BE BETTER ABLE TO ANSWER THOSE TRACKING QUESTIONS. WHAT I HAD DONE WAS TO COMPILE THE DATA FROM THEM AS WELL AS COLLECT DOCUMENTS TO SUPPORT SOME OTHER AREAS THAT WE'LL GET TO AT A LATER POINT, AND THEY HAVE SPIKES ON THOSE THINGS AND HAPPY TO HAVE THEM WEIGH IN. >> I WOULD LOVE -- IF YOU GUYS ON THE COMMITTEE HAVE SPECIFICS, AND WRITE THEM DOWN AND LET SAM GET THROUGH HER PRESENTATION AND IF WE HAVE EXTRA DMS FOR DEPARTMENT MEMBERS. >> AGAIN, FOR THE PROCESS -- EXCUSE ME, FOR THE PROCESS THAT WE ARE GOING TO IMPLEMENT, I LOOKED AT AND WE CAN GET INTO THIS LATER, BUT JUST AS A CURIOSITY QUESTION WITH THE STREET DEPARTMENT THEY HAVE WORK ORDERS AND THAT TYPE OF THING. IS THAT THE TYPE OF -- OF TRACKING THAT YOU'RE ASKING FOR? THE SAME KIND OF TRACKING THAT THE STREET DEPARTMENT DOES AND THE POLICE DEPARTMENT AND THE -- THE STREET DEPARTMENT SPECIFICALLY BECAUSE THIS IS VERY COMPREHENSIVE. >> I'LL LET MATT TALK ABOUT HOW THEY ARE TRACKING THAT TIME. WHAT I WAS RECOMMENDING OUT OF THIS PRESENTATION IS THAT WE FIND A CONSISTENT WAY TO TRACK THE TIME SUCH THAT IT MIGHT NOT BE A WORK ORDER FOR CP DKS D OR CFD OR SOME TYPE OF WAY TO TRACK THAT TO SUPPORT WHAT THE COST IS TO SUPPORT THOSE EVENTS. I DON'T KNOW WHAT THOSE PROCESSES ARE RID NOW, BUT LIKE I SAID, I'M SURE THEY WOULD BE HAPPY TO GET INTO THAT, BUT WHAT I WOULD LIKE TO SEE GOING FORWARD IS CONSISTENT TRACKING FROM ALL OF THOSE DEPARTMENTS AND JUST TO CLARIFY, WHY WE ONLY HAVE STREET CPD AND CFD UP HERE, THESE ARE THE THREE DEPARTMENTS THAT ARE REALLY PROVIDING THE BULK OF THE IN- KIND SUPPORT. THERE MIGHT BE NOMINAL SUPPORT PROVIDED BY OTHER DEPARTMENTS, BUT NOT REALLY WORTH NOTING AND THE FOCUS WAS ON THESE THREE. >> YEAH. I WAS JUST GOING TO JUMP ON THAT. HAVE WE GOTTEN A NEW ERP YET CITY WIDE BECAUSE THAT WAS ON MY WISH LIST FOR SEVERAL YEARS AND THAT WOULD COULD COLLECT SOME OFTHE DATA. >> I BELIEVE ZACH IS HERE TONIGHT AND HE'S BEEN SPEARHEADING THAT EFFORT WITH VENDORS AND CAN SPEAK TO THAT, BUT IT WOULD AID WITH TRACKING. >> JUMPING WAY AHEAD, THAT'S ONE OF THE RECOMMENDATIONS YOU HAD WAS BETTER TRACKING AND THEN IT WOULD BE UP TO COUNCIL OR HOW ARE THEY IMPLANTED OR ARE THERE ADDITIONAL RESOURCES, ET CETERA, REQUIRED TO DO THAT? >> CORRECT. SO MOVING ON THEN, WE'VE TALKED ABOUT SOME OF THESE OBSERVATIONS. AGAIN, THE EVENT SETUP AND TEARDOWN COSTAS WELL AS THE PUBLIC SAFETY COSTS AND THE MOST COMMON AND HIGHEST DOLLAR AMOUNT FOR IN- KIND WHICH IS WHAT WE WERE LOOKING AT MOSTLY. I DO BELIEVE THAT WE OUGHT TO CREATE A PROCESS FOR IN- KIND SUPPORT OF EVENTS THAT WOULD OUTLINE THE PARAMETERS FOR WHICH EVENTS RECEIVE SUPPORT AND ALSO HOW MUCH SUPPORT THEY'RE PROVIDED. >> WE TALKED ABOUT THE OTHER CITY DEPARTMENTS PROVIDING NOMINAL SUPPORT, BUT THEIR LAST QUESTION IS IS ANYONE DENIED SUPPORT ANY HOW IS THAT DETERMINATION MADE? >> TO MY KNOWLEDGE, AND DEPARTMENT HEADS, I DON'T BELIEVE ANYONE HAS BEEN DENIED, AND I'M SAYING, THEY COULD RECEIVE SUPPORT AND HOW MUCH SUPPORT AND GETTER JUSTIFY IF SOMEONE IS DENYING. SO NOW I'LL MOVE ON TO MONETARY SUPPORT FOR ORGANIZATIONS SUPPORTING EVENTS AND PARTNER ORGANIZATIONS. KIND OF A MOUTHFUL. [00:10:03] >> SORRY, ONE MORE BEFORE WE GET INTO THIS BECAUSE THIS IS THE NEXT PIVOT. WONDERING IF CITY STAFF IS AT AN EVENT, SAY CHERRY BLOSSOM FESTIVAL AND THE MEMBERS, ARE THOSE HOURS THAT WE'RE PAYING FOR PEOPLE TO BE AT THAT CITY EVENT LIKE IT'S THE MAYOR'S OFFICE OR THE MARKETING DEPARTMENT OR ANYONE OUTSIDE OF THE THREE DEPARTMENTS? >> FOR MARKETING, PARTICULARLY, BECAUSE THEY DO SUPPORT A LOT OF EVENTS THAT IS SIMPLY PART OF THEIR JOB, AND SO TO, YOU KNOW, ASSIGN A DOLLAR AMOUNT TO THAT IT DOESN'T REALLY MACH SENSE. IT'S CANDY OF WHAT THEIR JOB ENTAILS. THEY'RE NOT BEING PAID SEPARATELY FOR THOSE EVENTS AND IT IS FOR THAT WEEK, THEIR HOURS ARE WHATEVER THOSE HOURS ARE FOR THAT EVENT, AS WELL. >> SETTING UP, TEARING DOWN AND SHUTTING DOWN OF STREETS IS THEIR REGULAR COURSE OF BUSINESS, TOO. I'M JUST SAYING THAT OUT LOUD AS WE LOOK AT HOW WE'RE CALCULATING THESE NUMBERS AND I'D LOVE FOR US TO COME TO A CONSENSUS TO WHAT WE ARE APPLYING AND NOT APPLYING AND MACK IS SUPPORTIVE OF THINGS AND THAT IS A CITY EVENT AND THE CONCEPT OF ENSURING THAT WE'VE GOT THE RIGHT TRACKING OF THAT, AND THEN UNDERSTANDING HOW THAT OVERTIME COMPENSATION AND THOSE THINGS APPLY AND WE'RE NOT JUST APPLYING THEM INDEPENDENTLY TO THESE THREE OPERATIONS, BUT TO A PROCESS AS A WHOLE AND THAT WAY WE KIND OF UNDERSTAND FULLY IN. >> SURE. I WAS JUST GOING TO SAY, AND NOT TO DIFFER WITH YOU IT'S FOR THE CITY TO SETUP AND TEAR DOWN IS IN CARMEL. ARE THE ROADS PASSABLE, SAFE AND WELL PLOWED. SO I THINK HAVING A CODE, WHICH I BELIEVE THEY DO, HAVE A CODE FOR THESE ADDITIONAL EVENTS IS A GOOD IDEA, AND I THINK ANYTHING THAT LESSONS LEARNED THAT THE STREET DEPARTMENT HAS HAD IN TERMS OF STAFFING AND TRACKING AS YOU'VE SAID IN YOUR RECOMMENDATIONS CAN EASILY HOPEFULLY BE APPLIED TO CPD, CFD AND OTHER DEPARTMENTS, AS WELL. AGAIN, IF AN ERP IS IN PLACE THAT WOULD TRACK HR AND HOURS AND THINGS LIKE THAT WOULD BE EASIER AND LESS BURDENSOME TO BE PULL UP SIMPLE DATA. WE DECIDED AS A COUNCIL OR THE CITY THAT THESE ARE THINGS WE'RE GOINGING TO DO. I SEE THEM AS -- ANNEL, AND GHOST EMPLOYMENT, I WOULD ALSO LOVE TO ENSURE THAT WE'RE PROTECTING THE OTHER DEPARTMENTS FROM THOSE OTHER THINGS, TOO, FROM THE BACK END AND LET'S MAKE SURE THAT OUR STAFF IS BEING TAKEN CARE OF TOO. >> YES. I AGREE. FROM A GHOST EMPLOYMENT STANDPOINT WE DON'T HAVE AN ISSUE THERE. THESE ARE EVENTS THAT ARE PARTNER EVENT, S, BUT THEY ARE ALSO PART AND PARCEL TO THE CITY, AND WE ARE PROVIDING SUPPORT AND THAT IS SOMETHING THAT THE CITY AS A WHOLE HAS VALUED, AND SO I THINK WE'RE OKAY FROM THAT STANDPOINT, BUT POINT WELL TAKEN OPINION . >> OKAY. NEXT IS THE DISCUSSION ON THE MONETARY SUPPORT. THIS SUPPORT GENERALLY IS COMING FROM EITHER THE MAYOR'S OFFICE OR THE COUNCIL. THIS SLIDE SHOWS THE 2024 MONETARY SUPPORT. ACTUALLY, THERE ARE TWO SLIDES AND THEY DIDN'T ALL FIT ON ONE, THAT WAS PAID TO ORGANIZATIONS THAT ARE RUNNING EVENTS OR OTHER ORGANIZATIONS THAT THE CITY IS SUPPORTING. AND I'LL JUST SCROLL DOWN TO THE NEXT ONE SO THAT YOU CAN SEE THE FULL DOLLAR AMOUNT THEN AT THE VERY BOTTOM. >> QUICK QUESTION HERE, AND THIS MIGHT BE JUST A LOG IF ZACH WILL GET UP TO THE MICROPHONE, BUT I WONDER IF WE LOOK AT THE HISTORICAL AND THE BIG SPEND WHICH IS THE PERFORMING ARTS, AGAIN, SOMETHING WE DECIDED AS A CITY THAT IS IMPORTANT TO SUPPORT. THERE'S EXTRA MONEY THAT COMES IN WITH SPONSORSHIPS AND OTHER DONATIONS FROM OTHER SOURCES THAT I DON'T HAVE TRANSPARENCY TO, AND WOULD LOVE TO KNOW IF WE'LL BUILD A BEST PRACTICE HERE AND HOW DO WE ENSURE THAT THE NUMBER THAT WE'RE GETTING THERE THAT WE'RE APPROVING AT THE COUNCIL LEVEL AND THE NUMBER THAT IS NECESSARY. THINKING ABOUT THAT FROM THE PERSPECTIVE OF TRYING TO ENSURE THAT AGAIN, WE HAVE THE RIGHT CHECKS AND BALANCES FOR WHERE OUR MONEY'S GOING AND I DON'T KNOW IF THAT'S THE ANSWER OR A LATER ONE AND THAT'S ONE THAT STICKS OUT BECAUSE OF THE [00:15:01] BIG NUMBER, AND IT'S SOMETHING THAT DOESN'T MAKE SENSE FOR US TO SUPPORT, BUT VALIDATING THAT THAT NUMBER IS SOMETHING THAT IS DYNAMIC BASED ON THE CITY'S NEED TO SUPPORT IT AS OPPOSED TO OTHER SOURCES BECAUSE, AGAIN, THE LACK OF KNOWLEDGE THAT WE HAVE WHEN WE'RE APPROPRIATING MONEY TO IT. SO. >> I DON'T THINK IT'S WITHIN THE SCOPE OF THIS GROUP, BUT I KNOW MR. MCDERMOTT IS LOOKING FORWARD TO EXPLAININGEXPLAINING VALUE THAT THE ORGANIZATION PROVIDES AND THAT'S THE PERFECT EXAMPLE OF THE CONVERSATION TO HAVE DURING BUDGET TIME. AND SAMANTHA HAS REVIEWED THE CONTRACTS THAT SHE CAN GO OVER THAT ARE IN PLACE FOR THE CENTER OF THE PERFORMING ARTS AND THOSE DOLLARS ARE HERE LIKE THE 2.25 MILLION THAT DOESN'T HAVE A CONTRACT ATTACHED TO IT, SO -- >> SO, LIKE THE IN- KIND SUPPORT AND THE SLIDE IS SHOWING YEAR TO DATE, JUNE 25, 2025 AND THE MONETARY SUPPORT THAT HAS BEEN PROVIDED TO THESE ORGANIZATIONS AND AGAIN, IT'S NOT A FULL YEAR, SO WE HAVE NOT HIT THE SAME DOLLAR AMOUNT OR SIMILAR AS LAST YEAR. >> SO SOME OBSERVATIONS AGAIN, AND THE VAST MAJORIT OF THE GROUP FOR THE IN- KIND GOES TO THE MARKET, 85. 5% AND I DON'T THINK THAT IS PROBABLY A SURPRISE TO ANYONE. AS THE MAYOR SAID, THE VAST MAJORITY OF THE SUPPORT IS GOING TO THE CENTER FOR THE PERFORMING ARTS AT 81.8%. WE DO HAVE AN AGREEMENT IN PLACE, AS YOU KNOW WITH THE MARKET THAT IS GOVERNING THE RESPONSIBILITIES OF BOTH PARTIES. I DO THINK THAT'S A BEST PRACTICE TO HAVE SOMETHING LIKE THAT IN PLACE. SIMILARLY, WE DO HAVE SEVERAL AGREEMENTS IN PLACE FOR THE CENTER OF PERFORMING ARTS, BUT TO THE MAYOR'S POINT, THERE IS NOTHING THAT MEMORIALIZES THE MAJORITY OF THE ANNUAL SUBSIDY THAT GOES TO THE CENTER FOR PERFORMING ARTS. >> FOR CONSISTENCE PURPOSES, IT WOULD PROVIDE THE RESPONSIBILITIES FOR IN- KIND SUPPORT FOR WHAT OUR PARTNERS HAVE AND WHAT THE CITY HAS SIMPLY TO MAKE SURE THAT WE'VE GOT DOCUMENTATION OF IT AND EVEN PULLING THIS INFORMATION TOGETHER WAS VERY DIFFICULT BECAUSE WE DON'T HAVE THAT DOCUMENTATION. AND FOR A NUMBER OF THE ENTITIES THAT ARE RECEIVING MONETARY SUPPORT, THERE IS NO AGREEMENT IN PLACE WHICH IS WHY WE'RE THEN HAVING TO RELY ON FINANCE TO BE ABLE TO PULL CODES SHOWING THAT EITHER THAT MONEY WAS COMING FROM THE COUNCIL OR THE MAYOR'S OFFICE OR MACK WHICH IS GREAT THAT WE HAVE THAT AMOUNT OF DOCUMENTATION, BUT AGAIN, NOTHING THAT WOULD LAY OUT THE RESPONSIBILITIES FOR EACH PARTY. SO I WOULD SUGGEST GOING FORWARD THAT WE WOULD INCLUDE GRANT AGREEMENTS FOR ALL OF THOSE ENTITIES EXCEPT IF IT'S SOMETHING NOMINAL WHERE WE'RE SPONSORING SOMETHING THAT IS MORE ATTENDANCE DRIVEN. GENERALLY, THOSE OPPORTUNITIES COME WITH A BASIC BULLET POINT OF WHAT THE REQUIREMENT IS ON BOTH SIDES. WE DON'T HAVE A PROCESS IN PLACE FOR DETERMINING WHICH ENTITIES RECEIVE MONEY OR WHICH THEY RECEIVE AND GOING FORWARD THAT IS SOMETHING THAT WE OUGHT TO DO AND AGAIN, THERE'S THE QUESTION OF IS ANYONE DENIED SUPPORT AND IF SO, WHY? TO MY KNOWLEDGE NO ONE HAS BEEN DENIED SUPPORT, BUT HAVING A PROCESS IN PLACE SO THAT WE COULD -- IF SOMEONE WAS DENIED SUPPORT JUSTIFY WHY THAT DECISION WAS MADE WOULD BE HELPFUL. >> QUESTION THERE. THE IDEA OF A THRESHOLD. SO, LIKE, WHEN YOU ARE LOOKING AT THE BY AND TO AN EVENT, WHETHER IT'S ONE THAT WE ARE FULLY SUPPORTING OR STANDING UP AND IT'S A NEW ONE AND WE'RE 70% OF THE BUDGET. I'M WONDERING IF YOU GUYS HAVE SEEN BEST PRACTICES AND WHAT IS A REASONABLE AMOUNT AND FOR OUTSIDE MONEY COMING IN, HOW MUCH TRANSPARENCY ARE WE GETTING AND THIS GETS TO YOUR POINT OF THERE BEING AN AGREEMENT OR UNDERSTANDING OF WHAT WE'RE PURCHASING IN THE CITY AND WHAT SUPPORT IS NECESSARY THAT WE'RE PUTTING THE RIGHT AMOUNT OF CAPITAL, THE RIGHT AMOUNT OF SUPPORT INTO SOMETHING AS OPPOSED TO SUBSIDIZING THAT WE HAVE REVENUE OR OUTSIDE MONEY TO BE BEGIN WITH. >> KELLY AND MEGAN AREARE AND I DON'T KNOW IF THEY HAVE IDEAS ON WHAT THEY'VE SEEN SINCE THAT'S MORE IN THEIR BAILIWICK ANYWAY, AND I'LL LET YOU RESPOND TO THAT. >> GOOD AFTERNOON. I WOULD SAY IN TERMS OF WE HAVE NOT LOOKED ACROSS THE BORE AT [00:20:02] BEST PRACTICES AND HOWEVER, WE HAVE LOOKED WITHIN OUR OWN EVENTS THAT WE'RE PUTTING TOGETHER AND WE'RE TRYING TO CLASSIFY THOSE INTO VERY DISTINCT GROUPS AND WHAT LEVEL OF SUPPORT THAT THEY SHOULD RECEIVE. SO THAT IS SOMETHING THAT WE ARE EXPLORING. >> YEP. I BRING IT UP NOT -- THERE'S NO INTENT TO HAVE AN ANSWER TODAY. IT'S A THOUGHT OF GOING THROUGH THIS DATA WITH YOU. THIS DATA IS MORE THAN WE'VE EVER HAD AND VERY GRATEFUL FOR THE WORK AND EFFORT YOU GUYS ARE PUTTING TO MODERNIZE THESE PROCEDURES FOR THESE TYPES OF THINGS AND THESE IDEAS, IT'S HARD TO SAY THAT WE'LL BE 10% OF AN EVENT AND THAT'S OUR CAB AND EVENTS MIGHT NEED MORE OROR LESS AND UNDERSTAND WHAT THE BUY AND COULD BE WORTHWHILE, AND I SEE THAT IN WHAT YOU GUYS HAVE PRESENTED AND JUST THINKING OUT LOUD AS WE GO THROUGH IT. >> SO -- AND THIS IS PROBABLY MORE OUT THERE IN THE ETHER QUESTION, BUT IS IT WORTH TO YOUR POINT WITH THE THRESHOLD DOING SOMETHING LIKE THEY DO FOR THE ARTS GRANTS AND PUTTINGPUTTING THRESHOLD WITH AN ORDINANCE IN PLACE. JUST THROWING IT OUT THERE FOR THESE TYPES OF SCENARIOS AND THE OTHER POINT OF THAT -- AND THIS WOULD BE A ZACH QUESTION AT SOME POINT, HAVING SPECIFIC CODES FOR THESE SPECIFIC LINE- ITEMS SO THAT IT'S EASIER FOR YOU ASK EASIER FOR US WITH THE ERP SUGGESTION, THAT'S A GREAT IDEA, AS WELL. SO JUST THROWING THAT OUT IN THE ETHER FOR SUGGESTIONS ON THE RECORD. >> OKAY. MOVING ON. THIS IS THE LAST GROUP WE WERE LOOKING AT. THESE ARE CHARITABLE ORGANIZATIONS THAT ARE A AFFILIATED WITH THE CITY IN SOME MANNER. THE TOP IS A GROUPING OF CHARITABLE ORGANIZATIONS THAT ARE AFFILIATED WITH THE CITY. MAYBE ALL OF THEM YOU'RE FAMILIAR WITH AND BELOW THAT ARE THE SISTER CITY ORGANIZATIONS THAT ARE OBVIOUSLY AFFILIATED WITH THE CITY, AS WELL. SO WHAT WE WERE LOOKING AT HERE IS THE STATUS, ARE THEY ACTIVE OR INACTIVE? FOR THE MOST PART, WE FOUND THEM TO BE ACTIVE. WE ARE IN THE PROCESS OR -- WE AREN'T, BUT THE GROUP IS IN THE PROCESS OF DISSOLVING THE CARMEL CLEAN- UP CREW AND THE MUNICIPAL CORPORATION. THE NEXT IS TRACKING WEATHER AND THOSE WERE SET UP BY MY OFFICE OR NOT. HISTORICALLY, OUR OFFICE HAS SET UP A NUMBER OF THESE 501C3S ANDAND IT IS NOT AN AREA OF EXPERTISE THAT WE HAVE AND I'M SURE YOU RECALL FROM THE PREVIOUS RECOMMENDATION THAT WE MADE THAT OUR OFFICE WILL NOT BE PROVIDING LEGAL SUPPORT TO THESE ENTITIES INCLUDING SETTING THEM UP TO BEGIN WITH WHICH I ALSO AGREE WITH WHOLEHEARTEDLY, AND THEN THE THIRD COLUMN IS SHOWING WHETHER THESE ENTITIES ARE RECEIVING AND R ALL OF THEM ARE WITH THE EXCEPTION OF THE CLEAN PF UP TWOU. FINALLY, TO THE EXTENT THAT I WASIBLE TO FIND DOCUMENT OCEAN WHETHER THEY WERE APPOINTED BY THE MAYOR OR NOT. THAT IS SOMETHING THAT YOU ALL HAVE BEEN LOOKING AT PREVIOUSLY, AS YOU CAN SEE, A NUMBER OF THESE WE DID NOT HAVE DOCUMENTATION THAT WE WERE ABLE TO ACCESS TO SHOW WHO APPOINTS THE BOARDS OR WHAT HAPPENS WITH THOSE APPOINTMENTS. AND THEN THE THIRDTHIRD GROUP CHARITABLE ORGANIZATIONS THAT ARE RECEIVING MONEY IS THE ARTS GRANTEES. YOU'RE FAMILIAR WITH THAT LIST, BUT I WANTED TO PROVIDE THAT LIST BECAUSE THIS IS OBVIOUSLY ANOTHER GROUP THAT DOES RECEIVE MONETARY SUPPORT FROM THE CITY. AGAIN, SOME OBSERVATIONS HERE. SOME WERE CREATED BY MY OFFICE. I DON'T RECOMMEND THEM GOING FORWARD. A NUMBER OF THEM WERE RECEIVING MONETARY SUPPORT AND THERE WASN'T A LOT OF TAKEAWAY FROM THE LAST GROUP THAT I CAN PROVIDE. SO NOT A WHOLE LOT OF OBSERVATIONS JUST IN THAT GROUP GENERALLY. AND THEN FINALLY,FINALLY, RECOMMENDATIONS WITH REGARD IT ALL THREE OF THESE TO FIND UNIFORM TIME TRACKING FOR PARTNER EVENTS AND CREATING PROCESSES FOR DETERMINING WHO IS RECEIVING SUPPORT IN- KIND OR MONETARY AS WELL AS HOW MUCH SUPPORT THAT IS, AND THEN REQUIRING THOSE AGREEMENTS FOR ANY SUPPORT THAT THEY'RE RECEIVING WHETHER IT BE IN- KIND [00:25:02] OR MONETARY, AND THEN FINALLY, MY OFFICE SHOULD NOT BE PROVIDING LEGAL SERVICES TO PEOPLE WHO ARE NOT CLIENTS OF MY OFFICE WHICH WOULD BE THE CITY, THE COUNCIL AND THE MAYOR, OF COURSE. SO THAT'S BASICALLY WHAT I HAD COMING OUT OF THE REVIEW THAT WE DID. I'M HAPPY TO TAKE ANY QUESTIONS AND LIKE I SAID, WE DO HAVE EXPERTS HERE THAT CAN ANSWER ANY OF THE SPECIFICS. >> YEAH. SO ONE THING I WOULD LOVE TO HONE IN ON, TOO, IS THE CONCEPT OF NOT HAVING YOUR OFFICE SET UP WHICH I THINK SEEMS REASONABLE, BUT THE IDEA OF A NEW EVENT THAT MAY NOT BE READY TO GO ALL OUT AND SET UP A NEW 501C3 AND OBVIOUSLY OUTSIDE MONEY IS IMPORTANT TO PULL IN FOR SPONSOR SHIPS AND OTHER THINGS AND WONDERING, LEGALLY OR SPRUKT STRUCTURALLY AND HOW ARE ARE HAVING CASH AND SOMETHING ACCOUNTED FOR ON THAT SIDE FOR A NEW EVENT AND FOR EVENTS THAT DON'T HAVE THEIR OWN 501C3S AND OTHER ORGANIZATIONS TO TAKE THIS IN. DO WE HAVE A PROCESS AS WE STAND THEM UP? I TAKE THE VERY COOL AMERICANA ON MAIN AS THAT GROWS AND IT'S NOT GOING TO NEED A 5013W WITH THE CITY. ARE YOU ENSURING THAT WE'RE NOT RUNNING A FOUL, AND IF WE NEED TO DO THAT, AND HOW ARE WE TAKING CARE OF THAT IN INSTANCES WHERE THERE IS NOT A NONPROPHET. >> I WOULD SAY THE MONEY COMING IN WITH THAT AND ZACH IS BETTER AT ANSWERING THAT THAN I AM. I'M GOING TO PHONE A FRIEND. YEAH. >> I RESEMBLE THAT REMARK. ALL WHEN WE ARE RECEIVING THERE ARES THAT REALLY BELONG TO SOME OTHER TYPE OF NONPROFIT. I WOULD SAY TYPICALLY, I'VE SEEN RESTRICTIONS AND I'M NOT SURE THAT THEY EXIST HERE IN TERMS OF, LIKE, WHAT'S A FUNCTION OF THE CITY AND THE ABILITY TO ACCEPT DOLLARS. YOU GUY APPROPRIATE THEM FOR NON- CITY FUNCTIONS. WE DO HAVE THE GRANT FUND WHICH IS A COMMON PLACE MATCH AND WE HAVE THEM ACROSS THE CITY WHERE WE PUT THOSE TYPE OF DONATIONS, BUT I DON'T THINK IT'S BEEN A COMMON PRACTICE FOR US TO AK ACCEPT DOLLARS FOR A START-UP. >> HAVE WE ACCEPTED MONEY FOR GRANTS AND THINGS ON THIS LIST? >> FOR SOME EXISTING EVENTS AND I WOULD HAVE TO GO BACK AND CHECK FOR SURE. >> I WOULD LOVE TO SEE THAT INFORMATION. >> WE GET SPONSORSHIP DOLLARS AND YOU'VE SEEN ALLIED SOLUTIONS AND OTHERS THAT ARE AGAINST EVENTS AND WE'RE TRYING TO INCREASE THAT, AS WELL. >> WE WANT TO COVER THE COST AT THE BACK SIDE SO WE DO GET THOSE THAT GO IN THE GIFT FUNDS, AS. >> SO THOSE GO INTO THE GRANT FUNDS OF THE CITY AND WHERE ARE THOSE SEPARATE FUNDS THAT ARE OUTSIDE OF THE CITY? >> THEY ARE OUTSIDE OF THE GENERAL FUND, BUT THEY ARE OUTSIDE OF THE CITY TREASURY. >> OKAY. >> ANDA, GEN, WE'D LOVE TO SEE THAT, JUST TO VERIFY, DO WE TRACK THAT TO EVENT THEN? I'M THINKING BACK TO THE PIECE AND ENSURING THAT MONEY FOR AMERICANA AMERICANA ON MAIN, AND I'M PITCHING FOR PEOPLE TO COME TO THAT BECAUSE IT'S COOL. ARE WE TRACKING THAT TO COME THROUGH? >> TO THE EARLIER POINT JUST AS FAR AS TRACKING SYSTEMS AND THINGS LIKE THAT, IT WOULD BE KEPT IN AN EXCEL SPREAD SHEET AND THIS IS THE ACCOUNTING AND I CAN'T KEEP TRACK RECORD OF THAT YET. >> HOW MUCH HAVE WE GENERATED AND IF YOU DON'T HAVE SPECIFIC LINE-ITEM, I UNDERSTAND SOME OF THOSE ARE SPECIFIC, BUT HOW MUCH HAVE WE GENERATED TOTAL? >> I WOULDN'T EVEN HAVE A GUESS. I'D HAVE TO -- >> KELLY, YOU WOULD YOU SAY HALF A MILLION WITH ALLIED SOLUTIONS AND THE MONEY WE GOT FROM SHE LEADS AND OTHER THINGS? >> YEAH. I WOULD -- I WOULD LIKE TO GIVE AN ACTUAL NUMBER AND WE DO HAVE AN ACTUAL NUMBER, BUT THE WAY THEY'RE STRUCTURED ALLIED SOLUTIONS IS OVER THREE YEARS AND A LOT OF THOSE NUMBERS ARE VERY SPECIFIC TO EVENTS LIKE AMERICANA ON MAIN IS SPONSORED BY ALLIED SOLUTIONS [00:30:04] AND THAT'S ATTRIBUTED TO THE FUNDS WE RECEIVED FROM THEM AND WE DO HAVE AN ACTUAL NUMBER THAT I CAN GIVE YOU. >> WE WOULD LOVE TO HAVE AN IMPROVED ACCOUNTING SYSTEM THAT WE CAN TRACK BY PROJECT FOR NUMEROUS AMOUNTS OF THINGS AND ON RIGHT NOW IT'S CUMBERSOME AND THE AMOUNT OF WORK THAT SAMANTHA AND ZAM ACH AND OTHERS HAVE PUT TOGETHER TONIGHT IS EXTRAORDINARY BECAUSE WE SHOULD BE ABLE TO PUSH A BUTTON AND GET THE NUMBERS OUT AND IT WOULD BE LOVELY, BUT NOT SOMETHING WE CAN DO AT THIS POINT. >> THANK YOU, MAYOR. I APPRECIATE IT. SO JUST A PROCESS QUESTION, IF SOMEONE, AMERICANA ON MAIN DONATES $10,000 THEY ONLY SPEND $5,000 AND IT'S A ONE- TIME YEAR, ONCE A YEAR TYPE OF THING AND WHERE DO THOSE DOLLARS GOGO AND THEY ROLL OVER FOR THE SAME EVENT AND THEN, IF SOME EVENT DOESN'T COME BACK THE FOLLOWING YEAR WHAT HAPPENS TO THOSE DOLLARS? >> WE'VE HAD EXPERIENCES WHERE WE'VE NOT SPENT THE FULL AMOUNT AND WE ROLLED IT OVER FOR THOSE, VENTS AND SO IT WOULD BE -- IF YOU HAVE EARMARKED DOLLARS FOR A PARTICULAR EVENT AND ALWAYS GOES TO THAT EVENT AND IF IT DOESN'T GET SPENT THAT YEAR, SO FAR WE HAVEN'T HAD TROUBLE SPENDING THE MONEY. >> WHAT HAPPENS IF IT DOESN'T COME BACK NEXT YEAR WITH JAZZFEST OR WHATEVER AND IT YOU HAVE MONEY EARMARKED FOR THAT EVENT, WHAT HAPPENS TO THOSE DOLLARS? >> YOU WOULD HAVE TO SET UP AN AGREEMENT FOR WHOEVER HAD THE DOLLARS AND WHOEVER DONATED IT WOULD FIND ACCEPTABLE? >> SO YOU WOULD HAVE AN MOU OR WHATEVER THE MOU WOULD BE. >> I WOULD ENTER A NEW CONTRACT. >> THANK YOU. >> SHANNON, THAT'S NOT UNCOMMON IN THE SPONSORSHIP WORLD AND IF YOU HAVE BAD WEATHER IT'S WIPED OUT AND YOU WOULD HAVE TO HAVE A MAKE GOOD OR BASED ON MAKING IT A DONATION OR PURR LIEU AND . . >> AND ANY CITY MONEY THAT WENT INTO IT AT ALL AND THAT WAS EXTERNAL MONEY THAT CAME INTO THE GRANT FUND THAT THEN COVERED AND IS THAT HOW THE SPONSORSHIP WORKED? IT WAS A CITY WIDE EVENT AND WE GOT SPONSORSHIPS TO COVER THE COSTS. >> AND IT RAN THROUGH THE GRANT FUND. >> IS THAT CORRECT? >> YES. >> AND YEAH, JUST ASKING FROM A PROCESS STANDPOINT AS WE'RE LOOKING AT, AGAIN, BEST PRACTICES AND HOW DO WE SET UP THE AGREEMENTS AND UNDERSTANDING AND WHAT MONEY'S COMING IN AND HOW IT'S BEING ALLOCATED TO THOSE EVENTS TOEN SURE THAT ENSURE WE HAVE THE BUDGET IN MIND AS WE'RE HITTING THE LINE-ITEMS AND HERE'S WHAT WE HAVE NEXT YEAR AND WHAT THE GROWTH LOOKS LIKE AND HERE IS WHAT IS ALLOCATED AND THIS IS WHAT WE THINK IT SHOULD BE. I THINK THAT BECOMES VERY, VERY BENEFICIAL AND HELPFUL MOVING FORWARD TO ENSURE THAT WE ALL KIND OF HAVE THAT UNDERSTANDING FOR THAT BUDGET PROCESS WHICH BECOMES THE INTEGRAL STEP THAT WE HAVE AS A CITY COUNCIL SIDE AND WE'RE SUPPORTING YOU GUYS THE RIGHT WAY AND REPORTING THE BUDGET THE WAY YOU HAVE TO. SO. >> AM I ALLOWED TO ASK PEOPLE, DEPARTMENT CHAIRS TO COME UP OR DEPARTMENT HEADS TO COME UP. >> COMMISSIONER HIGGENBOTHAM, CAN YOU COME UP TO THE HOT SEAT, PLEASE? >> WE WANT TO HAVE DINNER AT SOME POINT. FIRST, I WANT TO COMMEND AM, - YOU FOR HOW YOU TRACK YOUR SYSTEMS AND HOW YOU DO IT THROUGH CITY WORKS, AND I THINK IT'S A REALLY GOOD SYSTEM THAT YOU USE AND HOW YOU TRACK IT. THERE ARE A COUPLE OF QUESTIONS THAT I WANT TO ASK SPECIFICALLY, AND IT'S KIND OF GEARED AROUND I'LL USE THE CHRIS KRINGLE MARKET BECAUSE IT'S THE BIGGEST EVENT. WE TALKED ABOUT HOW YOU ONLY HAD 77 -- OR 74 HOURS OF OVERTIME FOR THIS MARKET? >> YEAH. THIS YEAR FOR THIS PAST MARKET I THINK OUR TOTAL HOURS -- >> COME CLOSER. >> MAN HOURS WERE -- SORRY, AROUND 8200, AND OF THAT WE CALCULATED I THINK THERE WERE 73 HOURS OF OVERTIME IN THAT. SO WE'VE DONE OUR BEST TO MANAGE OVERTIME IN THAT WAY ESPECIALLY WITH THE MARKET STUFF, BUT I THINK IN THE PAST -- THIS ISN'T NEW FOR US, SO WE'VE BEEN USING CITY WORKS FOR A LONG TIME TO TRACK THESE , EVENT COSTS AND HOW WE DO IT. IT'S A LITTLE COMPLICATED TO ACHIEVE THE OVERTIME HOURS WITHIN THE SYSTEM, BUT WE WERE VERY MINDFUL THIS YEAR TO TRACK THE OVERTIME HOURS, AND I THINK IT WAS 83 HOUR, JUST IN THE [00:35:04] PROCESS. >> HOW IS IT POSSIBLE? >> ANYTHING, THE BASICALLY, IT WAS MY CREW AND ANOTHER CREW THAT DID PRETTY MUCH ALL OF THE SETUP AND EVERYTHING. IN THE LAST FEW YEARS IT'S BASICALLY BEEN ALL HANDS ON DECK TO GET IN AND EACH PERSON HAS A SPECIFIC TASK WITH WHAT THEY'RE DOING AND WE'RE RUNNING 40 PEOPLE DOWN THERE AND THAT HELP AVOID THE OVERTIME. >> SO, SPECIFICALLY, THEY'RE WORKING ON THE MARKET SPECIFICALLY AND NOT DOING THE OTHER WORK WITHIN THE CITY? >> IT'S -- WE -- IT BECOMES A PRIORITIZATION IF THERE'S AN EMERGENCY THEN WE PULL OFF AND GO DO WHATEVER, BUT FOR THE MARKET SETUP IT'S GET EVERYBODY DOWN THERE, GET IT SETUP AND THEN BE ABLE TO STEP BACK. >> THANK YOU. I JUST WANTED TO KNOW WHAT THE PROCESS LOOKED LIKE, SO I APPRECIATE THAT. I WOULD LICK TO GIVE YOU MY THANKS FOR THE WORK, WE DO. IT'S GREAT ONLY 70 HOURS OF OVERTIME AND YOU SAID 4200S AND FOOTS FOUL- TIME EQUIVALENT ASK WE HAVE, AND THE KRIS KRINGLE MARKET WENT AWAY AND IT WON'T, WHAT WOULD THEY BE DOING? >> YOU'RE ASSUMING THAT WE HAVE FTES FOR THE MARKET AND THOSE ARE MAN HOURS FOR 2024, TOTAL ALMOST 16,000 TOTAL, FOR ALL, VENTS AND NOT JUST THE MARKET SO EVERYTHING ELSE COMPILES THE SAME AMOUNT OF TIME. THERE'S PLENTY. THERE'S PLENTY TO STAY BUSY AND IT WILL WANT BE NOT BE A SHORTFALL FOR OUR DEPARTMENT. >> THEY DO WORK SEASONAL OVERTIME AND SOME OF THOSE ARE SEASONAL EMPLOYEES AND WE'D HAVE TO LOOK AT MANPOWER AND THAT'S A GOOD EXERCISE. >> TWO QUESTIONS FROM ME. ONE, THAT'S 73 HOURS OF TOTAL OVERTIME IN THAT PERIOD FOR ALL LABOR INCLUDING THE KRIS KRINGLE MARKET TIME OR WAS IT JUST ALLOCATED? >> JUST ALLOCATED. THE WAY WE CURRENTLY DO IT, WE TRACK HOURS SPENT ON JOB, RIGHT? THERE'S NO COMMUTE TIME IN THERE AND IT'S ACTUALLY DOING THE JOB. SO WHEN YOU SEE A STREET SWEEPER DRIVING TO GO SWEEP, WE DON'T TRACK THOSE HOURS AND WE TRACK THE ACTUAL HOURS HE'S SWEEPING AND THOSE ARE THE ACTUAL HOURS ON THE MARKET. >> 16,000 HOURS FOR EVENTS AND THE SHEET WE GOT FOR 2024 HAS $1,049,000 FOR THE KRIS KRINGLE MARKET AND THE TOTAL IS 1. 209 WHICH IS NOT DOUBLE THE FIRST NUMBER. SO WE'RE MISSING, IT SEEMS TO BE ABOUT 6,000 -- 6,500 HOURS ON THIS CHART IF THERE WERE 16,000 HOURS OF EVENT TIME. I'M WONDERING WHAT THOSE OTHER EVENTS WOULD BE. >> ANYTHING THAT WOULD GO TO DFW. SO ONCE THEY GET IT, THEY THEY'D HAVE TO GO BACK AT YOUR LIST, AND THERE ARE PARTNER EVENTS AND THE NUMBER PROBABLY INCLUDES CITY EVENTS, TOO. >> YEAH. THAT'S ALL CITY, EVENTS, AS WELL. >> AN EXAMPLEMIGHT BE AN HOA HAVING A BLOCK PARTY THAT YOU SHUT DOWN FOR AND THAT WON'T BE LISTED AS A PARTNER, VENT EVENT NOR IS IT A CITY EVENT SO THERE WOULD BE A GAP. >> THANK YOU SO MUCH, COMMISSIONER. >> I WAS GOING TO SAY, THAT'S A GREAT HAIRCUT. YEAH. >> ANY OTHER QUESTIONS? ANYBODY ELSE? YOU GUYS WANT TO TALK TO THAT'S HERE IN THE ROOM? I THINK WE'RE STILL IN QUESTIONS FOR THE TIME. THERE ARE NO MORE QUESTIONS AS WE'VE GONE THROUGH THE INFORMATION HERE TONIGHT. ANY OTHER SPECIFICS? ANYTHING THAT WOULD BE HELPFUL? I KNOW THE COUNCIL BROUGHT IT UP EARLIER THE IDEA OF THE PARKS GRANTS AND GRANTS AND HOW THEY HAVE A SPECIFIC BOARD THAT APPROVES THEM AND IT GOES THROUGH A STRATEGIC REVIEW THAT THEN FITS THE METRIC THAT THEY RUN GRANTS THROUGH, THAT IS SOMETHING INTRIGUING AS [00:40:02] WE'RE BUILDING THIS NEW NORMAL WHERE WE'VE GOT TO BUILD PROCESS WHICH IS WHY WE'VE ASKED TO ADD THEM HERE. I DON'T KNOW IF YOU'VE GOT, LIKE, ANY RECOMMENDATIONS AS YOU LOOKED AT THAT. JUST OUR BEST PRACTICES ARE NOT, BUT YOU DON'T HAVE TO HAVE ANSWERS TONIGHT, BUT THAT CONCEPT OF USING PROPER BUREAUCRACY TO ENSURE THAT WE'RE GETTING SOMETHING THROUGH OR NOT DENYING WHERE WE SHOULDN'T OR NOT RUNNING OUT OF RESOURCES IN A WAY THAT WE ARE DWINDLING TO THE END POINT AND NOT BEING ABLE TO SUPPORT THINGS THAT COME THROUGH BECOMES A VERY POSITIVE EXTERNALITY OF THE WORK THAT WE'RE DOING HERE. SO -- YEAH. >> I DON'T THINK THAT I HAVE A RECOMMENDATION TONIGHT FOR WHAT THAT PROCESS LOOKS LIKE. I THINK THE RECOMMENDATION IS WE DO NEED A PROCESS, AND TO YOUR POINTS, MAKING SURE THAT WE'RE REVIEWING THINGS APPROPRIATELY AND THAT THERE ARE JUSTIFICATIONS OAR JUSTIFICATIONS OR FOR DOLLARS SPENT IF SOMEONE IS DENIED, AS WELL. COMING OUT OF THIS REVIEW, OUR OVERALL RECOMMENDATION IS WE DO NEED PROCESSES IN PLACE. I THINK WHAT THOSE LOOK LIKE WE'LL NEED TO WORK ON WHAT THOSE LOOK LIKE AND OBVIOUSLY, WE CAN KEEP YOU ABREAST OF WHAT THAT BEARS OUT. >> AND THEN ARE THERE ANY QUESTIONS WE HAVEN'T ASKED THAT YOU THINK WE SHOULD ASK ORE HAD ASKED IF YOU WERE US. >> WELL, I TRIED TO THINK OF THE QUESTIONS THAT YOU WOULD ASK AND ANSWERED THEM IN THE PRESENTATION. AT THIS POINT I DON'T THINK THERE ARE THINGS YOU HAVEN'T ASKED THAT YOU SHOULD HAVE. WE WERE REALLY TRYING TO BE VERY TRANSPARENT WITH THE INFORMATION AND PROVIDE AS MUCH AS WE COULD, AGAIN, BASED ON THE LACK OF DOCUMENTATION. >> SO AS WE LOOK AT THOSE BEST PRACTICES AND I'M LOOKING AT MY FELLOW COUNSELORS AND THE MAYOR, WOULD THAT BE SOMETHING THAT YOU'RE INTERESTED IN IN DOING SOMETHING LIKE THE ARTS GRANT AND HAVING A THRESHOLD DEPENDENT ON THE BUDGET AND IT'S JUST SOMETHING TO THINK ABOUT. I'M NOT ASKING FOR AN ANSWER TONIGHT SO THE CLEAR BUREAUCRACY WOULD BE THE CORRECT WAY TO DO IT. DO YOU THINK THAT'S A FEASIBLE IDEA? >> I DON'T KNOW WHEN YOU SAY THRESHOLD WHAT YOU EXACTLY MEAN. IF YOU MEAN UP TO A DOLLAR AMOUNT? >> JUST LIKE WE DO WITH THE ARTS GRANTS. >> IT'S UP TO 1%. >> WHAT I DON'T LIKE ABOUT THAT PROCESS IS IT SETS AN EXPECTATION THAT WE'RE GOING TO MAX THAT OUT, RIGHT? AND IT LIMITS PEOPLE'S FLEXIBILITY AROUND THAT LINE-ITEM. SO I THINK WHAT I WOULD RATHER SEE IS THAT WE HAVE A BUDGETED AMOUNT. THAT'S THE THRESHOLD, RIGHT? >> THERE YOU GO. >> WHATEVER GOES THROUGH THE BUDGET, BUT THAT WE HAVE A BETTER PROCESS SO IT LOOKS LIKE A PUBLIC SPACE APPROVAL PROCESS THAN THE ARTS GRANTS PROCESS. NOW THAT DOESN'T MEAN WE CAN'T HAVE THE DREADED "C" WORD, COMMITTEE OF PEOPLE LOOK AT SOMETHING BECAUSE IT'S JUST MORE LOOSE, BUT I WOULD RATHER SEE SOMETHING WITH MORE FLEXIBILITY, SO IF WE SAY NONE OF THE REQUESTS MATCH OUR STRATEGIC INITIATIVES. WE'RE TRYING TO ACCOMPLISH WITH THE CITY AND ALSO, WE DON'T HAVE X AMOUNT OF DOLLARS AND GOTCHA, THERE'S THIS FALSE, AND 1% OF THE GENERAL FUND BUDGET. >> UP TO. >> UP TO, WHAT PEOPLE THINK ARE 1% AND THAT'S THE BUDGET, AND I DON'T LIKE HOW THAT HAS EVOLVED AND SO I DON'T THINK I COULD SUPPORT THAT PROCESS, BUT I COULD SUPPORT A PROCESS THAT SAYS PUT IN A REQUEST FOR IN- KIND SUPPORT AND TELL US THE STRATEGIC INITIATIVES AND WHY THE CITY SHOULD PARTNER WITH IT AND THINK, ANSWERING THE ANCILLARY QUESTIONS AND HOW BIG IS IT? HOW LONG IS THE EVENT? ET CETERA, ET CETERA, THE WHO, WHAT, WHEN AND WHYS AND THIS PILLAR WORKS WITH THE STRATEGIC PLAN AND HELPING THE ENGINEERING DEPARTMENT AND BASED ON OUR BUDGET WE CAN APPROVE THIS. THAT'S A COMMON PRACTICE IN MARKETING EVENT SPONSORSHIP WORLD, SOMETHING THAT ALIGNS STRATEGICALLY AND WITH THE BUDGET, BUT SETTING A FALSE EXPECTATION OF WHAT THE CEILING COULD BE, I DON'T LIKE THAT. THE CEILING SHOULD BE THE BUDGET. >> I APPRECIATE YOU BEING HONEST ABOUT THAT. TO THE BPW POINT, MY MIND WENT THERE AFTER THINKING ABOUT ITIT WITH BUDGET, THAT'S AN INTERESTING WORK. >> THE REQUESTOR PUTS IT INTO A FORM THAT WE CAN SEND AROUND [00:45:02] THE ORGANIZATION. THEY HAVE TO VERIFY THEY HAVE CERTAIN THING IN PLACE LIKELIKE INSURANCE AND WE MAY WEIGH THAT ONE. IT'S OUR EVENT. I THINK THAT'S A VERY EASY THING TO TAKE ON, TOO, AND WE'VE SPEND A LOT OF TIME ON THAT IN 2024 TRYING TO PUT THE PROCESS IN PLACE TO MAKE SURE WE HAD THE APPROPRIATE LEGALITIES IN PLACE, SO. >> THANK YOU, MAYOR. APPRECIATE IT. >> I, AGAIN, JUST CERTAINLY AGREE WITH, YOU KNOW, CONCEPTUALLY WHAT THE MAYOR LAID OUT THERE AND WHAT YOU LAID OUT, TOO. JUST A BIT OF HISTORY, ALTHOUGH I'M OLDER THAN THE MAYOR, BUT SHE'S BEEN ON COUNCIL LONGER THAN ME, AND WHEN I CAME ON COUNCIL SIX YEARS AGO AND MET WITH ALL OF THE DEPARTMENT HEADS AND THEY'VE ALL RETIRED, RIGHT? AND HEARD WAS WE WERE A CITY OF 30,000, NOW WE'RE 100,000, AND A LOT OF THINGS DIDN'T CATCH UP IN THE BACK OFFICE TO 30,000 AND I THINK IT SHOWS UP HERE IN THIS REVIEW AND I REALLY APPRECIATE THE WORK IT TOOK TO GET HERE, AND ONE OF THE FIND SUGGESTS IT TOOK ALL OF THIS WORK TO GET THE INFORMATION, AND I THINK THAT'S KIND OF THE BIGGEST TAKEAWAY HERE IS HOW CAN THAT BE PUT IN. WITH MY AUDITING HAT AND CONTROLS GOING FORWARD THAT WOULD MAKE THE PROCESS MUCH EASIER THAT WOULD USE SOFTWARE ERP OR SOMETHING, AND IF YOU HAVEN'T GOTTEN THAT ALREADY, I DON'T UNDERSTAND THAT, BUT I ALSO WANT TO GO BACK TO SOMETHING THAT THE MAYOR SAID WHICH IS PUTTING THE OWN US ON THE APPLICANT. I THINK, THE CONSISTENT PROCESS FOR DETERMINING WHICH EVENTS RECEIVE IN- KIND SUPPORT AND HOW MUCH AND SPECIFICALLY PUT THE ONUS ON THE BENEFACTOR OR WHAT ARE YOU GOING TO DO WITH THE FUNS, HOW ARE YOU GOING TO TRACK THAT AND WHAT IS THE CAPABILITY ASSOCIATED WITH THAT, AND I WANT TO MAKE SURE IN THE FINAL RECOMMENDATIONS IN ADDITION TO CODIFYING THE PROCESS OF WHO GETS IT, WHY THEY GOT IT OR WHY THEY DIDN'T GET IT SO THAT IT'S TRANSPARENT AND WE CAN LOOK AT IT. ON THE BACK END MAKING SURE THEY WERE DOING WHAT THEY SAID THEY WERE GOING TO DO. WHAT ARE THE METRICS TO SAY THIS IS AN ABUSE OF TAXPAYER THERE ARES AND THEN BACK TO THE ONUS, I KIND OF THINK BACK, MAYOR FINKAM, I KNOW WE DON'T DO TAX ABATEMENT AND THE ONUS IS ON THE PERSON GETTING THE TAX ABATEMENT TO GET THE REPORT BACK TO THE CITY. IF THEY DIDN'T GET THAT REPORT, GUESS WHAT? YOU DON'T GET MONEY NEXT YEAR AND TRYING TO PUSH MONEY AS WE SHOULD TO THE ELECTRONICS OR THE BENEFACTORS WOULD MAKE THIS MUCH EASIER, AND AS I SAID, PROBABLY AT ONE OF THE FIRST MEETINGS WHERE THE BUDGET GETS TIGHTER AND IT WILL, IT SHOULD MAKE COUNCIL'S JOB EASIER REVIEWING IT EVERY YEAR IF YOU'RE DOING WHAT YOU SAID YOU WERE AND YOU CAN SHOW THAT YOU'RE RESPONSIBLE USING THESE FUNDS AND IF THEY'RE AVAILABLE I'LL DO IT AND IT MAKES THOSE DECISIONS EASY. PART OF WHAT HAS TO BE BUILT INTO THIS PROCESS IS HOW DO YOU RETROFIT THAT. FOR EXAMPLE, NOT USING CORPORATE COUNCIL TO DO ANY MORE LEGAL WORK FOR NON- CITY ENTITIES, BUT HOW DO YOU RETROFIT SOME OF THESE ORGANIZATIONS, I THINK IS SOMETHING THAT MAYBE COUNCIL CAN THINK ABOUT, TOO? IS THERE A GRANDFATHER OR TIME PERIOD, BUT I'LL SAY ONE LAST TIME, AND IT'S, AND I THINK IF WE, AND PUSHING SOME OF THE RESPONSIBILITY TO THE GRANTEE, THIS COULD LOOK BETTER, HOPEFULLY, MARGINALLY EVERY YEAR. >> AGREE WITH THAT WHOLEHEARTEDLY. IN OUR ARTS GRANTS, THERE IS A REPORTING REQUIREMENT WITHIN THOSE GRANT AGREEMENTS, AND I THINK THOSE WOULD BE A TEMPLATE WE CAN USE FOR MONETARY OR IN- KIND SUPPORT SO THAT THERE IS A REPORT BACKBACK HOW THE MONEY WAS USED OR WHAT THEY'RE ASKING FOR IN IN- KIND SUPPORT, AS WELL. SO I THINK THAT'S A POINT WELL TAKEN, AND AS FAR AS MY OFFICE WORK FOR THESE OTHER 501C3S, I THINK WE'RE AT A POINT NOW WHERE WE HAVE -- WE'VE DONE WHAT WE NEEDED TO DO TO HELP THEM GET TO WHERE THEY AT. I WOULD SAY THE MOST RECENT WORK THAT WE DID WAS PROBABLY RIGHT AROUND WHEN I STARTED IN APRIL OF '24. THERE WERE A COUPLE OF SISTER [00:50:03] CITY AGREEMENTS THAT WE WERE, WOING ON, BUT SINCE THAT TIME THERE HAS NOT BEEN ANY ADDITIONAL 501C3 WORK THAT HAS COME OUT OF OUR OFFICE AND I DON'T BELIEVE WE'VE RECEIVED REQUESTS AND WE HAVE NOT HAD AND I DON'T BELIEVE THE MAYOR HAS BECAUSE I WOULD HAVE HEARD ABOUT IT. >> THERE'S ONE EXCEPTION WITH THE FIRE DEPARTMENT. >> CORRECT. >> WITH THE PUBLIC EDUCATION PIECE TO RUN THE SAFE HOUSE BECAUSE OUR GOAL IS TO SEPARATE THAT, RAISE MONEY FOR THAT, SO I THINK THAT WAS THE ONE EXCEPTION. >> I DON'T THINK OUR OFFICE SET THEM UP, THOUGH. >> MY BAD. >> THEY HAVE ASKED A COUPLE OF QUESTIONS HERE AND THERE, AND WHEN I WENT THROUGH WHAT THEY HAD WITH LASER FISH THEY DIDN'T COME UP AT ALL. >> OKAY. >> ARE YOU TALKING ABOUT THE 501C3 FOR THE SACH HOUSE AND RENE HAD THAT FOR US ALONE, AS A MATTER OF INTEREST? >> TO BRING US FULL CIRCLE, THE CONCEPT HERE LIKE THE THINGS THAT WE'RE TRYING TO PUT IN PLACE STEM FROM SEEING THINGS THAT WERE DONE PROBABLY BY THE CITY THIS SHOULDN'T BE DONE BY THE CITY THAT PUT US IN A POSITION WHERE WE'RE SPINNING THINGS UP AND THERE WASN'T TRANSPARENCY AND AN UNDERSTANDING OF WHAT WAS GOING TO HAPPEN. I SAY THAT BECAUSE WHAT WE'VE GOTTEN FROM THIS COMMITTEE IS A GOOD USE OF OUR TIME WHILE IT'S BEEN A FEW HOURS HERE AND THERE, AND THE IDEA TO HAVE THIS CONVERSATION TO CONTINUE MOVING ON THIS HAS PUT US IN A POSITION WHERE WE'VE BEEN ABLE TO COALESCE SOME UNDERSTANDING OF WHAT WE'VE DONE, WHERE WE WANT TO GO, HOW WE CAN BETTER SUPPORT THE THINGS WE WANT TO DO. AGAIN, I COME BACK TO CHECKS AND BALANCES, THOUGH. THE GOAL HERE FULLY IS TO ENSURE THAT WHAT WE'RE SETTING UP IS AN ABILITY FOR THE CITY TO DO WHAT IT NEEDS FOR ITS CITIZENS AND THE IDEA FOR THE FLEXIBILITY AND THE IDEA FOR THE EVENTS THAT NEED TO HAPPEN, HAPPEN AND IT'S SUPER IMPORTANT AND I DON'T WANT TO LOSE IN THAT AND THE OUTCOME OF THIS IS ALSO THE EVENTS THATTHAT SHOULDN'T HAPPEN AND THEY NEED TO BE SET UP IN A WAY THAT THERE IS UNDERSTANDING THAT THEY'RE HAPPENING, AND THAT'S REALLY AGAIN, BACK TO THE BEGINNING AND WE GOT INTO THIS BECAUSE OF A FEW THINGS THAT WERE SET UP THAT WERE BEING USED FOR PURPOSES THAT WERE INSIDE OR OUTSIDE OF THEIR SCOPE OR NOT, JUST BASED ON KIND OF A LACK OF THAT SPECIFIC DIRECTION IN A TIME OF TRANSITION WHERE THE PEOPLE THAT STOOD UP MIGHT HAVE KNOWN EXACTLY WHAT NEEDED TO HAPPEN WERE MOVING ON AND HAD MOVED ON OR WERE NO LONGER THERE. SO YOU'RE IN A POSITION THAT IT'S HARD TO KNOW WHAT IT'S SUPPOSED TO BE. SO AGAIN, THE IDEA THAT WE'RE DOING THIS NOT FOR OURSELVES AND NOT FOR WHAT WE NEED TO DO TODAY, UT HOW WE NEED TO SET IT UP SO THE OTHER TIME THIS TRANSITION OCCURS OR THERE ARE NEW COMING IN AND WITH THE KNOWLEDGE AND BUSINESS AND WHAT TO DO AND NOT TO DO FROM A FINANCIAL STANDPOINT ARE LINED UP IN A WAY THAT IT BECOMES SMOOTHER AND EASIER FOR FUTURE ADMINISTRATIONS AND FUTURE PEOPLE. I BRING THAT UP AGAIN BECAUSE WHILE I LOVE THE TENOR AT THIS CONVERSATION TONIGHT WE ARE LOOKING AT A BROADER ARRAY AND EVENTS THEMSELVES ARE NOT NECESSARILY AFFILIATED ENTITIES WHICH IS MAYBE OUTSIDE OF THE SCOPE OF THIS SPECIFIC PURVIEW, THOSE ARE THE TYPES OF THINGS THAT WHEN THEY BECOME IMPORTANT AND INTEGRAL TO OUR COMMUNITY BECOME THOSE AFFILIATED AND THERE ARE WAYS TO EXPAND AND GROW FOR THE LOVE AND HEART THAT PEOPLE PUT INTO THEM BECOMES SOMETHING THAT NEEDS TO STAND ON ITS OWN AND IF IT'S SOMETHING THAT THE CITY DOESN'T NEED TO SUPPORT ANYMORE. THERE IS A MISSION IN THAT AS STEWARDS OF OUR MONEY, OF TAXPAYER DOLLARS AND OBVIOUSLY, SPONSORSHIP MONEY THAT'S COMING IN FROM OTHER PLACES THAT WE MAY BE ASKING FOR FOR SPECIFIC THINGS THAT OUR CITY'S IDEAS OR ARE JUST, HEY, WE NEED TO HAVE EVEFEST AND HOW DO WE GET THAT DONE AND THE CITY CAN HELP AND THAT'S THE FRAMEWORK OF WHAT IS NEXT CAN BE SAID IN A WAY THAT WE ARE DOING THAT PROCEDURALLY AND IN A PROCESS THAT IT BECOMES EASY TO GROW INTO WHAT YOU SHOULD BE AND ALLOW US, AGAIN, AS A CITY CITYOF FISCAL BRFRN TO BRANCH TO KEEP THINGS MOVING IN THE RIGHT DIRECTION. THAT'S KIND OF MY FOUNDATIONAL POINT. I DON'T HAVE ANY MORE QUESTIONS FOR TONIGHT. I DON'T KNOW IF YOU GUYS DO. IF YOU DON'T, I WOULD LOVE TO KIND OF MOVE TO RECOMMENDATIONS AS A COMMITTEE, MEAN, I WOULD BE OF THE OPTION IF WE COULD FIND SOME SPONSORSHIP MONEY. WE CAN DO THIS FOREVER. WE CAN HAVE THESE MEETINGS INTO PERPETUITY, BUT THAT'S UP TO OTHER PEOPLE TO FIGURE OUT IF THEY WANT TO SPONSOR IT OR NOT. OKAY. >> YEAH, WELL. >> THAT'S A CALL TO ACTION IF YOU WOULD LIKE AFFILIATE [00:55:06] MEETINGS, AND THE NEXT STEP FOR THIS COMMITTEE, I MADE A PLAY AT THE LAST MEETING WHERE I WAS ASKED IF WE SHOULD CONTINUE THIS, AND I SAID WE SHOULD BECAUSE THE OUTPUT IS A BETTER UNDERSTANDING OF A BUDGET PERSPECTIVE. HOW DO WE GET INTO THESE MICROPHONES AND THE EARS OF OTHERS AND COLLECTIVELY TALK ABOUT THIS IN A WAY THAT WE'RE NOT SPENDING HOURS AND HOURS WITH NINE COUNSELORS UP HERE ON THE DEUS AND THE PEOPLE TO COME UP WITH A COLLABORATIVE APPROACH FOR THINGS TO PUT IN PLACE. I DON'T KNOW IF THERE'S MORE INFORMATION I CAN THINK OF OTHER THAN MORE GRANULAR FINANCIAL DATA JUST TO ENSURE WHERE MONEY IS FLOWING THAT WOULD BE HELPFUL FROM A BUILDING OF CONCEPTS AND I DON'T KNOW THAT THERE'S ANOTHER MEETING OF INFORMATION GATHERING NECESSARY, BUT MAYBE ONE OF KIND OF FINALIZING A WORK PRODUCT OR HAVING A DISCUSSION OF KIND OF A SHARED UNDERSTANDING OF WHAT RECOMMENDATIONS WE'D BE COMFORTABLE MAKING, AND THAT COULD BE KIND OF NEXT STEPS. THOUGHTS? >> YEAH. MY THOUGHTS ARE, AGAIN, I APPRECIATE THE WORK BY YOUR TEAM, ALL OF THE OTHER TEAMS OVER THE PAST TEN YEARS HAVE WE BEEN UP HERE? I THINK AT THIS POINT THE RECOMMENDATIONS ARE SORT OF COMING TOGETHER. YOU HAD SOME RECOMMENDATIONS, THERE WERE SOME RECOMMENDATIONS FROM MERRILL LEE. I'VE WRITTEN COMMENTS DOWN AND JOEL MAY HAVE, YOU MAY HAVE, AS WELL. I DON'T KNOW IF IT MERITS ANOTHER MEETING NECESSARILY AND A WRITTEN REPORT OF RECOMMENDATIONS OUT OF THIS COMMITTEE IS IMPORTANT OR COMMISSION THAT WOULD THEN GO TO COUNCIL HOPEFUL LEAVE TO A DROP THE SOME PROCEDURAL AND THINGS ARE LIKE THAT, AS WELL. SO AGAIN, FOR MY PART I THINK THE RECOMMENDATIONS HAVE SORT OF COME OUT OF THE PROCESS OVER THE PAST SEVERAL MEETINGS. I DO WANT TO MAKE A COMMENT JUST BECAUSE IT POPS AT THE TOP OF THE LIST FROM THE CPA AND THE SHEER DOLLARS THAT GO TO THE CPA AND THE CONSISTENCY OF THOSE DOLLARS THAT AT LEAST I'VEI'VE OVER YEARS, I THINK, DOES WARRANT FURTHER REVIEW AND THOSE MAY BE BEST DONE THROUGH THE BUDGETARY PROCESS AND I THINK A SIMILAR TEMPLATE DURING THE BUDGETARY OR PRE- BUDGETARY PROCESS AND THE SYSTEM CONTROLS AND USE OF FUNDS AND TO ME, THE QUESTION ETERNALLY HAS BEEN AT WHAT POINT IS THERE A WEANING OF TAXPAYER SUPPORT AND WHEN WILL THAT HAPPEN, AND I THINK THAT'S DONE BY COUNTS ARE COUNCIL, THAT THE CEO GETS, I THINK THIS WILL HAVE THE REVIEW AND OTHER ENTITIES GOING FORWARD. >> YEAH. I AGREE WITH HIM. I THINK WE'VE DONE THE WORK WE CAN DO, AND NOW IT'S JUST A MATTER OF GETTING THE FINALIST RECOMMENDATIONS AND AS THE ONLY NON- LEGISLATOR SITTING UP HERE, I KIND OF HAD A -- YEAH. NEXT. I'M NOT EVEN A NEXT. MY QUESTION KIND OF REVOLVED AROUND WHEN YOU -- WHEN YOU SUMMARIZE THESE RECOMMENDATIONS, WHERE DO THEY GO AND WHERE DO THEY GET ACTED ON? IT SOUNDS LIKE BASED ON WHAT TIM SAID IT WILL WIND UP AT COUNCIL ANYWAY. I DON'T KNOW IF I NECESSARILY SEE A REASON FOR MORE MEETINGS, BUT THAT ALSO DEPENDS ON HOW WE COMMENT AND PROCESS ON THE FINAL REPORT. >> YEAH. >> SO MY THOUGHT THERE, HAPPY TO COMPILE RECOMMENDATIONS ANDAND TO OF SHAPE IT IN THE COMMITTEE'S IMAGE AS CHAIR AND KIND OF GET IT OUT TO THE REST OF THE SIX OF US TO KIND OF GO THROUGH TO SEE IF THERE ARE TWEAKS OR CHANGES AND I THINK WE CAN HAVE A CONVERSATION ABOUT WHAT THOSE ARE AND I DO SEE THIS BEING NOT ONLY RECOMMENDATIONS OF US TO DO ORDINANCES AND RESOLUTION, BUT ALSO BEST PRACTICES INTERNALLY, THAT WE CAN TAKE EXECUTIVE STEPS AND ARE WILLING TO TAKE AND ALREADY TAKING AND THAT WAY IT'S A FULLY FLUSHED OUT THING WITH MORE OPERATIONAL, AND I WOULD HATE FOR US TO CREATE A BUREAUCRACY ON TOP OF A BUREAUCRACY FOR THE SAKE OF THAT. THERE WOULD BE SOME OF THAT, OBVIOUSLY, AND IT'S PART OF THE [01:00:03] GAME, BUT ENSURING THAT WE PUT ALL OF THAT TOGETHER AND THEN FROM THERE, IF THERE IS A DESIRE TO HAVE'S FURTHER CONVERSATION, MAYBE WE CAN CALL ANOTHER MEETING TO TALK THROUGH IT AND PRESENT IT THE THAT WAY OR EVEN VOTE ON IT, BUT I WOULD SEE THIS IN THE INTERIM AS DELIBERATE WORK PRODUCT TO COMPILE EVERYTHING TOGETHER TO ENSURE THAT WE GET TO A POINT OF A SHARED UNDERSTANDING OF WHAT WE WANT TO PRESENT FOR THE CITY FOR RECOMMENDATIONS. >> AND MY THOUGHT IS YOU WERE SAYING THAT, MR. CHAIR, I THINK IDEALLY THE RECOMMENDATIONS HAVE AN OWNER AND SOME SORT OF A TIMELINE FOR THEM. AGAIN, I PROBABLY SPOKE MORE SPECIFICALLY, JOE, SOME RECOMMENDATIONS OF COUNCIL. SOME MAY BE RECOMMENDATIONS TO THE EXECUTIVE. SOME MAY BE TO DEPARTMENT HEADS, ET CETERA, BUT I THINK THE MORE SPECIFIC THOSE RECOMMENDATIONS WOULD BE THE BETTER BECAUSE THE WORK PRODUCT BECOMES MORE MEANINGFUL. >> YEAH. >> RYAN, I AM FINE WITH HAVING THAT ONE FINAL MEETING, AND I THINK THERE WERE A COUPLE OF QUESTIONS THAT WE WILL HAVE TO -- WHETHER IT'S VIA EMAIL OR WHATEVER, THAT WE ARE WAITING TO GET BACK THAT WE ASK THIS EVENING. I THINK ONCE WE GET THAT BACK, COMPILE THE INFORMATION AND RECOMMENDATIONS WE'LL BE GOOD. >> SURE. AS I TEND TO DO, THIS IS OUR CITY AS A CONTINGENT OF HUMANS THAT US ON FACEBOOK, IF YOU HAVE OTHER FEEDBACK, WE TRY TO BE THE BEST ADMINISTRATION WE CAN TOGETHER SO HAVING TO TAKE OUTSIDE INPUT OR IF YOU HEARD THINGS AND THINK THINGS PLEASE SEND THEM AND WE MAY NOT PICK THEM UP IF WE DON'T THINK THEY'RE SMART OR COOL, BUT WE APPRECIATE IT. KEEP THE FEEDBACK COMING. AGAIN, I AM HAPPY TO TAKE LEAD ON PULLING TOGETHER. I'VE BEEN TAKING NOTES THROUGHOUT SO I'VE GOT ABOUT SEVEN AND A HALF PAGES OF BULLET POINTS, BUT FEEL FREE TO SEND WHAT YOU'VE GOT AND MOST ARE THINGS YOU'VE SAID, SO -- YEAH. BUT HAPPY TO KIND OF TAKE THAT BACK TO THE GROUP AND THEN WE CAN GO FROM THERE. ANYTHING ELSE? ANY OTHER BUSINESS? >> JUST TO BE CLEAR. YOU WANT TO HEAR FROM US. >> YES. PLEASE. >> A LOT. >> AS MUCH AS YOU WANT. >> GREAT. FANTASTIC. >> YEP. >> JUST REAL QUICKLY IT SOUNDS LIKE WE'RE WRAPPING, BUT I WANT TO THANK EVERYONE FOR BEING PART OF THIS. THIS HAS BEEN INFORMATIVE AND HELPFUL TO ME AS A CITIZEN OF THE COMMUNITY TO WORK THROUGH THIS PROCESS AND MR. CHAIRMAN, YOU'VE DONE A GREAT JOB AND ALL OF THE OTHER MEMBERS HAVE DONE A GREAT JOB, AS WELL. THANK YOU ALL VERY MUCH. >> THANK YOU ALL FOR BEING A PART OF THIS. THIS IS NOT PART OF THE REGULAR GIG. IT WAS A WEIRD RESOLUTION COMMITTEE SET UP TO DO A TASK ABOUT SOME THINGS AND HERE WE ARE TRULY AGAIN, IN THE IMAGE OF CITY GOVERNMENT AND PULLING TOGETHER THE BEST POSSIBLE OUTCOME TO PROTECT OUR CITIZENS AND PROTECT THE THINGS THAT MATTER TO US AND MAKE SURE THAT WE HAVE THE FLEXIBILITY AND THE OVERSIGHT TO DO THINGS INTO THE FUTURE THE RIGHT WAY, GRATEFUL FOR ALL OF THE TIME WITH ALL OF THE PEOPLE THAT HAVE COME TO SEE THIS AND PROVIDED FEEDBACK THROUGHOUT. AT THE END OF WHAT WE PRESENT, THOSE ARE JUST THE THINGS THAT HAVE BEEN PRESENTED AND THERE IS ALWAYS BETTER CHANGE BEFORE US AND WAYS TO TWEAK AND AMEND AND MOVE. IF WE SEE SOMETHING AND IT DOESN'T WORK WE CAN ALWAYS CHANGE IT FROM THAT POINT AND WE CAN ALWAYS FIND WAYS TO HAVE THINGS WORK BETTER IN THE FUTURE. I DON'T SEE THIS AS THE END OF A GLORIOUS RELATIONSHIP OF THE SIX OF US. I SEE THIS AS THE BEGINNING OF THE NEXT NEW THING. SO HOPEFULLY IT'S NOT ANOTHER COMMITTEE, BUT IF IT IS, WE WILL BE HERE ON TIME AT 6:00 * This transcript was compiled from uncorrected Closed Captioning.