[00:00:07]
>> I'M CALLING TO ORDER THE WEDNESDAY, MAY 20TH, 2026
[2. MINUTES]
MEETING OF THE CARMEL BOARD OF PUBLIC WORKS.FIRST ON OUR AGENDA ARE THE MINUTES FROM THE MAY 6TH, 2026
REGULAR MEETING. >> MOVE TO APPROVE.
[3. BID OPENINGS AND AWARDS]
>> SECOND. >> ALL IN FAVOUR? AYE? MOTION CARRIES.
3, BID OPENINGS AND AWARDS. 3A IS THE BID OPENING FOR CARMEL FIRE DEPARTMENT VEHICLES 2026. CHIEF JOEL THACKER, CARMEL FIRE
DEPARTMENT. >> YES, GOOD MORNING.
THESE ARE FOR SOME STAFF CARS THAT WE'RE LOOKING AT SO -- BID NUMBER 1 IS FROM ONE NATION DISTRIBUTION LLC IN THE AMOUNT OF $134,967. BID NUMBER 2 IS FROM JOHN JONES AUTO GROUP, IN THE AMOUNT OF $226,381.
AND BID NUMBER 3 IS FROM KELLY AUTOMOTIVE GROUP LLC, IN THE
AMOUNT OF $232,555 EVEN. >> ALL RIGHT, THANK YOU, MR. POTASNIK. DO WE NEED THAT UP ANY LONGER? YOU GOT IT, OKAY. AND THEN 3B IS BID OPENING FOR 26-STR-04 RANGELINE IMPROVEMENTS, MATH HIGGINBOTHAM
STREET COMMISSIONER. >> BID NUMBER 1 IS FROM CALU MET CIVIL CONTRACTORS INK IN THE AMOUNT OF $1,249,000.
BID NUMBER 2, WILLIAM CHARLES CONSTRUCTION COMPANY LLC, IN THE AMOUNT OF $1,356,750. BID NUMBER 3, MORPHY CONSTRUCTION INC. IN THE AMOUNT OF $1,510,000.
BID NUMBER 4, THE ARBERRY COMPANIES INC. IN THE AMOUNT OF $1,687,832. BID NUMBER 5, E AND B PAVING LLC, IN THE AMOUNT OF $1,890,211.03.
>> THANK YOU, MR. POTASNIK. 4, CONTRACTS, 4A IS A REQUEST
[4. CONTRACTS]
FOR PURCHASE OF GOODS AND SERVICE, PASSPORT LABS INCORPORATED IN THE AMOUNT OF 79,694,000.89.LPR SOFTWARE AND EQUIPMENT, CHIEF DRAKE STERLING, CARMEL POLICE DEPARTMENT. BENJAMIN?
>> BENJAMIN [INDISCERNIBLE] SO WE'RE REQUESTING THAT THIS ITEM BE TABLED. THERE IS A CORRESPONDING ORDINANCE UPDATE FOR THIS. THIS IS A CONTRACT FOR ASSIST WITH PARKING ENFORCEMENT, ONE OF THE ASPECTS OF IT IS THE PAVEMENT METHODS PAYMENT METHODS GOING TO BE RUNNING THROUGH PASSPORT BUT THAT NEEDS TO FIRST BE APPROVED BY COUNCIL BECAUSE IT'S THE ORDINANCE VIOLATION BUREAU, THE CLERK THAT HAS THAT AUTHORITY SO THE ORDINANCE NEEDS TO BE UPDATED TO ALLOW THE CLERK TO ASSIGN AN AGENT AND THAT AGENT WOULD BE PASSPORT BUT IT IS CURRENTLY IN COMMITTEE, DUE TO MEET TODAY, LIKELY WILL GO -- WE HOPE IT WILL GO BACK TO COUNCIL FOR THAT VOTE, SO WE WOULD ASK IT BE TABLED TO THE JUNE 3RD BBW
ALL IN FAVOUR? AYE, MOTION CARRIES.
4B IS A REQUEST FOR PROFESSIONAL SERVICES, RAD FABRICATIONS LLC IN THE AMOUNT OF $55,000. 24-CFD-02 STATION 341 TRAINING CENTER, ADDITIONAL SERVICES AMENDMENT.
BRAD PEASE, DIRECT OF ENGINEERING.
THIS IS FOR FOUNDATION WORK FOR THE TRAINING CENTERS, PART OF
OUR 2024 INFRASTRUCTURE PACKAGE. >> ANY QUESTIONS OR MOTION?
>> MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. 4C IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES, ACCURATE STRIPING INCORPORATED IN THE AMOUNT OF $85,000. STI MSONITE THERMO-PLASTIC
[00:05:03]
TRAILER WITH CRANE, MATT HIGGINBOTHAM, STREETCOMMISSIONER. >> WITH THE STREET DEPARTMENT.
THIS IS ACTUALLY A PURCHASE OF USED GOODS.
WE GOT IT AT A SUBSTANTIAL DISCOUNT.
IT'S NOT ONLY THE TRAILER BUT THREE THERMO-PLASTIC APPLICATION MACHINES AND THEN ALL THE DYES WE NEED TO APPLY IT.
>> I MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. AND 4D, REQUEST FOR MAINTENANCE AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR, VILLAGE OF WEST CLAY OWNERS ASSOCIATION INCORPORATED. AGAIN COMING FROM MATT HIGGINBOTHAM, STREET COMMISSIONER.
RYAN? >> THIS IS FOR THE ROUND ABOUT AT TOWN AND GRIEVE. WE JUST WANTED TO FORMALIZE THE VERBAL AGREEMENT FOR INSURANCE PURPOSES.
>> OKAY, MAKES SENSE. >> MOVE TO APPROVE.
>> SECOND. ALL IN FAVOUR? AYE. MOTION CARRIES.
AND 4E REQUEST FOR AGREEMENT BETWEEN CITY OF CARMEL AND VENDOR, OLD TOWN CONSTRUCTION LLC, WATER MAIN RELOCATION AGREEMENT. LANE YOUNG, DIRECTOR OF UTILITIES. LANE?
>> GOOD MORNING, LANE YOUNG. PREVIOUS BOARD MEETING, I PRESENTED A REQUEST FOR US TO PURCHASE SOME PIPE AND SO WE WENT AND GOT THAT. THIS IS THE AGREEMENT WITH THE CONTRACT FOR FOR THEM TO INSTALL IT.
SO WE HAD AN ARRANGEMENT WHERE IF WE BOUGHT THE MATERIALS, THEY WOULD INPUT AS PART OF THEIR PROJECT UP AT OLDTOWN.
>> VERY GOOD. QUESTIONS OR A MOTION?
>> MOVE TO APPROVE. >> SECOND.
[5. REQUEST TO USE CITY STREETS/PROPERTY]
THE MOTION CARRIES. >> THANK YOU.
5, REQUEST TO USE CITY STREETS AND PROPERTY.
ALL OF THE CORRESPONDING DEPARTMENTS HAVE SIGNED OFF ON ALL OF THE EVENTS AND STREET CLOSINGS.
SO IF THERE'S ANYBODY WHO WANTS TO SPEAK FOR OR AGAINST OR ABOUT ANY OF THESE EVENTS, JUST RAISE YOUR HAND.
OKAY, SEEING NONE, I'LL TAKE A MOTION TO APPROVE.
>> MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. ALL ARE APPROVED.
AND THAT'S FOR 5A THROUGH L. 6, OTHER.
[6. OTHER]
6A, LET'S SEE -- >> A THROUGH G WOULD BE --
>> I THINK WE CAN DO A THROUGH G.
SO BRAD, IF YOU WANT TO SPEAK ON THESE.
>> YEAH, A AND B ARE ENCROACHMENTS, OUR TEAMS HAVE REVIEWED THOSE TO MAKE SURE THEY DON'T CAUSE ANY IMMEDIATE ISSUES. THE OTHER ONES ARE DEDICATIONS FOR DIFFERENT PROJECTS THAT OUR TEAM HAVE REVIEWED ALL OF THEM
AND RECOMMEND APPROVAL. >> WAS ALL IN OUR PACKET, SO THAT THE DEPARTMENT HAS APPROVED.
SO ANY QUESTIONS OR -- >> MOVE TO APPROVE ITEMS A
AND 6H, REQUEST FOR WATER LINE EASEMENT AGREEMENT, FRED MFEHEN IF HE WOULD, 4415 WEST 116 STREET AND 6I REQUEST FOR WATER LINE EASEMENT AGREEMENT, SUZANNE MFEHSEN IF HE WOULD, LANE YOUNG, DIRECTOR OF UTILITIES. LANE?
>> GOOD MORNING, SO THIS IS -- WE HAVE A PROJECT THAT WE WILL CONNECT OUR DISTRIBUTION SYSTEM UP ON OUR WEST SIDE THERE SO THIS IS ADDING MORE PIPE TO OUR SYSTEM AND KIND OF CLOSING IT.
AND SO THIS WAS PROPERTY THAT WE NEEDED FROM THE IF HE ISEN IF HE
WOULDS. >> ALL IN FAVOUR? AYE. MOTION CARRIES, THANK YOU.
6J, RESOLUTION BPW05-20-26-01, A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, APPOINTING DYLAN STYLE STILES AS A SPECIAL POLICE OFFICER, CHIEF DRAKE STERLING, CARMEL POLICE DEPARTMENT.
CHIEF? >> GOOD MORNING, BOARD.
VERY EXCITED THIS MORNING TO WELCOME DYLAN, A NEW TEAM MEMBER, HE'S BEEN WITH US FOR A FEW WEEKS NOW IN TRAINING BUT TO OFFICIALLY SWEAR HIM IN AS A DYLAN COMES TO US HAVING PREVIOUSLY BEEN A CITY OF CARMEL EMPLOYEE FOR OVER FOUR YEARS, SERVING AS A MAINTENANCE TECHNICIAN HERE AT CITY HALL.
AND HE PREVIOUSLY WORKED FOR THE HAMILTON COUNTY SHOULD HAVE'S OFFICE AS BOTH A CORRECTIONS OFFICER AND AN ANIMAL CONTROL OFFICER SO WE'RE EXCITED TO HAVE HIM.
>> GREAT. ANY QUESTIONS OR MOTION?
>> MOVE TO APPROVE. >> SECOND.
[00:10:01]
THE MOTION CARRIES. AND NOW, MR. POTASNIK WILL DOTHE SWEARING IN. >> DYLAN, WELCOME.
RAISE YOUR RIGHT HAND. I AND STATE YOUR NAME.
G ESPECIALLY SWEAR THAT I WILL SUPPORT HE HEI WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND THE CONSTITUTION OF THE STATE OF LOUISIANA AND THAT I WILL FAITHFULLY AND IMPARTIALLY DISCHARGE MY DUTIES AS A SPECIAL POLICE OFFICER OF THE CITY OF CARMEL, INDIANA... ACCORDING TO THE LAW AND TO THE BEST OF MY ABILITY SO HELP ME GOD.
CONGRATULATIONS. >> THANK YOU, SIR.
>> 6K, RESOLUTION BPW05-20-26-02, A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER OF AND PRESENTATION OF PISTOL AND BADGE TO SERGEANT DAVID KINYON, 20 YEARS OF MERITORIOUS SERVICE, CHIEF DRAKE STERLING, CARMEL POLICE DEPARTMENT.
CHIEF? >> SERGEANT KINYON WILL BE RETIRING FROM CARMEL POLICE PROBABLY HERE THIS MONTH AND AS WE DO CEREMONY YOWSLY WE WOULD LIKE TO ISSUE HIS RETIREMENT
BADGE AND GUN TO HIM. >> MOTION CARRIES AND WE THANK HIM FOR HIS SERVICE. WE DON'T HAVE ANY ADD-ONS.
[8. PUBLIC HEARING]
ANY DEPARTMENT DIRECTOR COMMENTS.SEEING NONE, WE'LL MOVE ON TO 8, PUBLIC HEARING.
8A IS A PUBLIC HEARING CONCERNING AN ADDITIONAL APPROPRIATION BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL ACTING AS BOARD OF DIRECTORS OF THE DEPARTMENT OF STORMWATER MANAGEMENT OF THE CITY CITY OF CARMEL. ZAC JACKSON, CHIEF FINANCIAL OFFICER. ZAC?
>> THANK YOU, BOARD. GOOD TO SEE YOU TODAY.
I'LL JUST SPEAK KIND OF BLANKETLY OVER -- ABOUT BOTH AGENDA ITEMS TODAY. BIG PICTURE HERE: WE'RE REFINANCING PORTIONS OF THE CITY'S DEBT.
WE HAVE AN OPPORTUNITY TO TAKE ADVANTAGE OF LOWER MARKET RATES FOR THE CITY AS A WHOLE. WE'RE PROBABLY TALKING UPWARDS OF HIGH END OF $12 MILLION OF SAVINGS IN TERMS OF LOWER INTEREST COSTS, MAYBE LOW END OF 8 TO 9 MILLION, DEPENDING UPON WHAT THE ACTUAL MARKET CONDITIONS WILL BE WHEN WE GO OUT TO MARKET. IN TERMS OF THE SAVINGS FOR THE STORMWATER FUND ITSELF, WHAT I'VE TRIED TO DO HERE IS GIVE THE BOARD SOME INSIGHT IN TERMS OF HOW THOSE DOLLARS ARE SPENT TODAY, AND SO YOU SEE THAT OF THE $6.80 THAT WE CHARGE FOR OUR STORMWATER FEE, THAT BRINGS IN 4.9 MILLION A YEAR WITH ABOUT 2.9, ALMOST 3 MILLION OF THAT GOING TOWARDS DEBT SERVICE PAYMENTS. THE BONDS TODAY, WE HAVE BOTH 2016 BONDS AND 2020 STORMWATER BONDS, BY ESSENTIALLY REFINANCING THOSE TOGETHER, USING THE DEBT SERVICE BALANCE WE HAVE TO KIND OF BUY DOWN THE PRINCIPAL OF IT AS WELL.
WE'RE GOING TO BE ABLE TO SAVE ABOUT HALF MILLION A YEAR IN TERMS OF -- FOR THE STORMWATER FUND.
THE AFTER REFUNDING SIDE OF THIS SHOWS HOW THAT DEBT SERVICE PAYMENT IS ESTIMATED TO GO FROM ALMOST 3 MILLION TO JUST SOUTH OF 2.5, AND SO WE'VE FREED UP ABOUT 70 CENTS OF THAT $6.80 OR ABOUT A HALF MILLION A YEAR. AGAIN I WOULD SAY THIS IS PROBABLY HIGH END RIGHT NOW, JUST BASED ON HOW MARKET CONDITIONS HAVE DETERIORATED A LITTLE BIT BUT WE'RE STILL TALKING HUNDREDS OF THOUSANDS OF SAVINGS.
>> YEAH, THAT'S TREMENDOUS SAVINGS.
ANY QUESTIONS BEFORE I OPEN THE PUBLIC HEARING? ALL RIGHT. I WILL OPEN THE PUBLIC HEARING AT 10:15. IF THERE IS ANYONE WHO WANTS TO SPEAK FOR OR AGAINST, PLEASE APPROACH THE PODIUM.
ALL RIGHT, THEN I WILL CLOSE THE PUBLIC HEARING.
IT JUST FLIPPED TO 10:16 AND WE'LL TAKE A MOTION TO APPROVE.
>> CHAIR, I MOVE TO APPROVE. >> SECOND.
[00:15:02]
ALL IN FAVOUR? AYE.MOTION CARRIES. WE DO HAVE TO HAVE A SEPARATE PUBLIC HEARING FOR 8B. WHICH IS RESOLUTION NUMBER 05-20-26-03, BOND RESOLUTION OF THE BOARD OF PUBLIC WORKS, ACTING AS THE BOARD OF DIRECTORS OF THE DEPARTMENT OF STORMWATER MANAGEMENT FOR THE CITY CITY OF CARMEL, INDIANA, IN THE AMOUNT OF $24 MILLION. STORMWATER DISTRICT REFUNDING BONDS, SERIES 2026. ZAC JACKSON, CHIEF FINANCIAL OFFICER. ZAC?
>> AGAIN, SAME STORY, BIG PICTURE WISE, THE AMOUNT YOU SEE HERE BEING THE 24 MILLION DOES REPRESENT BOTH THE COMBINATION OF THE 2016 AND THE 2020 BONDS ONCE REFINANCED.
>> VERY GOOD. ANY QUESTIONS BEFORE I OPEN THE PUBLIC HEARING? ALL RIGHT.
I WILL OPEN THE PUBLIC HEARING AT 1017.
ANYONE WANTING TO SPEAK FOR OR AGAINST? SEEING NO ONE, I'LL CLOSE THE PUBLIC HEARING AND ACCEPT A
MOTION TO APPROVE. >> MOVE TO APPROVE, MADAME
AND HAVING NO OTHER BUSINESS BEFORE US, WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.