[1. MEETING CALLED TO ORDER] [00:00:05] >>> I'M CALLING TO ORDER THE WEDNESDAY SEPTEMBER 2ND 2026 [2. AGENDA APPROVAL] MEETING OF THE CARMEL BOARD OF PUBLIC WORKS. FIRST ON OUR AGENDA IS IS THE AGENDA APPROVAL. [3. MINUTES] >> MAKE A MOTION TO APPROVE. >> SECOND. >> ALL IN FAVOR. MOTION CARRYS. 3A FROM THE AUGUST 2026 REGULAR MEETING. >> MOVE TO APPROVE. >> SECOND. [4. BID AND QUOTE AWARDS] >> ALL IN FAVOR. AYE. MOTION CARRIES. FOUR. BID AND QUOTE AWARDS. 4A IS THE BID AWARD FOR THE 2027 ROCK SALT FOR DRINKING WATER SOFTENING. LANE YOUNG DIRECTOR OF UTILITYS. >> HELLO, MIKE HENDRICKS ASSISTANT DIRECTOR OF THE UTILITYS. I'VE BEEN SENT IN TRIBUTE IN LANE'S ABSENCE THIS MORNING. THE BID AWARD FOR THE ROCK SALT THAT WAS OPENED, WE REQUEST THAT YOU AWARD THAT TO COMPASS MATERIALS. THEY WERE THE LOW EST QUOTER A $137.50 A TON. >> ALL RIGHT. ANY QUESTIONS FROM THE BOARD OR MOTION? >> MOVE TO APPROVE. >> I'LL SECOND. >> ALL IN FAVOR. AYE. MOTION CARRYS. AND 4B. QUOTE AWARD FOR WELL FLOW TEST AND ANNUAL PUMP MOTOR MAINTENANCE. LANE YOUNG DIRECTORER OF UTILITIES REQUEST. MIKE? >> THIS ONE, THE BID TAB WAS NOT REQUIRED. SO ORTMAN DRILLING NATIONAL WATER SERVICES AND-- LOGAN EACH UPLOADED THE PDF OF THEIR PROPOSAL. SO THOSE PROPOSALS WERE FOR ORTMAN DRILLING PROPOSED AT $24,200. NATIONAL WATER SERVICES AT $31,175.92 AND BASTIEN LOGAN AT $31,350. SO WE'RE REQUESTING THAT YOU AWARD THE WATER WELL OVERFLOW TESTING AND PUMP MAINTENANCE TO ORTMAN DRILLING IN THE AMOUNT OF $24,200. >> ALL RIGHT, ANY QUESTIONS FROM THE BOARD OR A MOTION? >> I'LL MAKE A MOTION TO APPROVE. >> SECOND. >> ALL IN FAVOR. AYE. MOTION CARRIES. AND 4C. QUOTE AWARD FOR HEAD WORKS BOILER REPLACEMENT WITH INSTALLATION. THIS COMES FROM LANE YOUNG DIRECTORER OF UTILITIES. MIKE? >> ALL RIGHT, AND THE SAME THING HAPPENED WITH THE HEAD WORKS BOILER PLACEMENT. SO HMH CONTRACTORS DEEM P1 MECHANICAL AND QUALITY PLUMBING AND HEATING. EACH SUBMITTED A PDF PROPOSALS. HMH CONTRACTORS IN THE AMOUNT OF $67,035. DEEM $72,500. P1 MECHANICAL $79,730. AND QUALITIES PLUMING AND HEATING IN THE AMOUNT OF $108,000. SO WE ARE REQUESTING THE BOARD APPROVES HMH CONTRACTORS FOR $67,035. >> ALL RIGHT. QUESTIONS OR A MOTION FROM THE BOARD? >> MOVE TO APPROVE. >> I'LL SECOND. >> ALL IN FAVOR? AYE. [5. CONTRACTS] THE MOTION CARRIES. >> THANK YOU VERY MUCH. >> FIVE, CONTRACTS. 5A IS RESOLUTION BPW 09-02-26-01, A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR INDOT LPA PROJECT COARDER NATION CONTRACT IN THE AMOUNT OF $473,220 FOR BIKE PEDESTRIAN FACILITIES AT THE RANGE LINE AND 116TH STREET ROUNDABOUT. THIS COMES FROM BRAD PEASE DIRECTORER OF ENGINEERING. BRAD? >> MORNING BOARD. THIS IS IS FOR RAISED CROSSWALKS. MONEY WE GET BACK FROM THE PROJECT. A 90/10. ENDOT PAYS 90ERS AND WE PAY 10 SO GOOD GRANT FOR US TO GET FOR THIS TARGETING NEXT SUMMER CONSTRUCTION. >> OKAY. QUESTIONS OR MOTION? >> MOVE TO APPROVE. >> I'LL SECOND. >> ALL IN FAVOR. AYE. B RESOLUTION BPW 09-02-26-02 A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR. INDOT LPA PROJECT COORDINATION CONTRACT IN THE AMOUNT OF $447,840 FOR THE BIKE PEDESTRIAN CROSSWALKS AT HAZEL DELL PARKWAY AT MAIN STREET ROUNDABOUT. >> AGAIN RAISED ACROSSWALKS AT HAZEL DELL AND MAIN ANOTHER GRANT THAT WE GOT FROM INDOT. >> ALL RIGHT. MOTION? [00:05:09] >> MOTION TO APPROVE. >> 5C REQUEST FOR PROFESSIONAL SERVICES IN GROUP INCORPORATED AMOUNT OF $64,34024-CFD-03 STATIONS 42 AND 46 RENOVATION AND DESIGN ADDITIONAL SERVICES AMENDMENT NUMBER THREE. BRAD? >> THIS IS FOR THE CONVERSION PROJECT. THERE'S SOME ADDITIONAL SERVICES FOR CHANGES TO ONE OF THE DECONTAMINATION ROOMS AND AN OUTDOOR PATIO AND FITNESS FACILITY. AS WELL AS AN ADDITIONAL NVESTIGATION INTO THE SPRINKLER SYSTEM. Select to skip to this part of the video">NVESTIGATION INTO THE SPRINKLER SYSTEM. SO THINGS THAT CAME UP AS THEY WERE WALKING THROUGH THAT PROCESS FORKER ADDITIONAL, ARCHITECTURAL AND ENGINEERING SERVICES. >> I HAVE A QUESTION. BRAD IS THIS-- BEST TO YOU MAYBE FIRECHIEF BUT UNDER THE SCOPE OF THE AMENDMENT PART OF IT WAS MULTIPLE STOPS AND RESTARTS DUE TO THE LACK OF CLEAR DIRECTION, BUDGETING AND DEADLINE-- FROM OWNERER. IS THAT THE OWNER'S REP OR THE FIRE DEPARTMENT CAUSING THOSE DELAYS? >> THAT'S PROBABLY BEST ANSWERED BY FIRE DEPARTMENT. BUT OBVIOUSLY WE'D RATHER GET IT CORRECT AND RIGHT. THERE WERE SOME DIFFERENT CHANGES THAT HAPPENED AS THEY WERE GOING THROUGH THAT. AGAIN I THINK WE'VE TALKED ABOUT THAT BEFORE. GETTING ALL FIRE STATIONS THE SAME ACROSS THE BOARD IS IDEAL SO TRYING TO FIGURE OUT THE BEST WAY TO ACHIEVE THAT AMONGST DIFFERENT FACILITYS. SO THERE PROBABLY WAS SOME STARTING AND STOPPING. YEAH. I CAN ASK THE FIRECHIEF OR PROJECT MANAGER FROM THE FIRE DEPARTMENT MORE ABOUT THAT IF YOU WANT ADDITIONAL INFORMATION. >> YEAH, I THINK IT'S AN IMPORTANT PROJECT AND THEY DESERVE THOSE FACILITYS. JUST CURIOUS AND I'M SURE DELAYS IF THEY'VE BEEN DISPLACED. ARE THEY WORKING OUT OF A DIFFERENT FACILITY? OR ARE THEY STILL IN THEIR BUILD SNGS. >> I THINK THEY ARE USING IT DURING THIS PROCESS. YEAH. THIS IS JUST UP FRONT DESIGN. SO I DON'T KNOW WHAT THE ACCOMMODATIONS ARE. IF THEY ARE GOING TO FLEX THE BUILDING OR EXACTLY WHAT'S GOING TO HAPPEN THERE AS FAR AS DISPLACEMENT. AND IT'S NOT-- YOU KNOW, THERE'S A BUNCH OF PEOPLE INVOLVED OBVIOUSLY. IN A PROJECT LIKE THIS AND IT'S NOT SOMETHING THEY DO NORMALLY. SO THAT'S PART OF WHY IT'S NOT THE SMOOTHEST PROCESS OR THERE'S JUST DIFFERENT UNDERSTANDING GOING IN OF WHAT YOU MIGHT NEED OR NOT NEED UNTIL YOU GET INTO THE PROCESS. IT'S NOT AN EVERYDAY THING FOR OUR FIREMEN TO KIND OF MANAGE A PROJECT LIKE THIS OF HOW DO YOU CONVERT THESE BUNKS? >> YEAH, I'VE NEVER SEEN AN AMENDMENT SOMETHING WORDED THAT WAY BEFORE. SO, THANK YOU. >> NOW THAT WAS A GOOD QUESTION. AND IF WE COULD-- IF YOU COULD E-MAIL THE BOARD WITH THE ANSWER TO THAT QUESTION, THAT'D BE HELPFUL. SO YOU DON'T HAVE TO CALL EACH OF US. OKAY MR. POTASNIK. >> TO ADD ONTO THAT BRAD, I FIGURED FROM THE ORIGINAL CONTRACT THERE'S BEEN LIKE AN 82% INCREASE ABOVE THAT ORIGINAL CONTRACT. SO DO YOU KNOW-- ARE WE SETTLED NOW? OR DO YOU ANTICIPATE ANY ADDITIONAL? >> I THINK WE'RE DEFINITELY MUCH CLOSER TO-- I DON'T WANT TO GUARANTEE IT BUT IT'S A LITTLE BIT DIFFERENT MAYBE A CONSTRUCTION CONTRACT WHERE YOU'RE SEEING 5% OR SOMETHING OVER-- THIS IS ADDED WORK, RIGHT. SO THE PERCENTAGE IS HIGHER BUT WE ASKED THE DESIGNER AND ARCHITECT TO DO MORE WORK THAN WE ORIGINALLY DID SO THEY ARE NOT NECESSARILY REDOING WORK OR GOING OVER BUDGETED TIME ON THE WORK WE ASKED THEM TO DO. SO YOU CAN SEE THERE'S JUST THREE OR FOUR DIFFERENT ADDED SCOPE. SO AGAIN IT'S-- YOU KNOW YOU COULD SIGN A NEW CONTRACT FOR THAT, TO ADD THAT SCOPE OR AMEND IT TO THE ORIGINAL. SO THIS IS MORE WORK WE WANT THEM TO DO AS THE PROJECT HAS KIND OF EXPANDED OVER TIME OR CHANGED OVER TIME. >> RIGHT, SO NOW THAT WE'VE GOT TO THIS POINT THOUGH, DO YOU ANTICIPATE FURTHER CHANGES TO ADD ON THINGS THAT WE DIDN'T ANTICIPATE? OR REQUIRE NOW THAT WE DIDN'T TO BEGIN WITH? >> NO, I DON'T. >> OKAY, THANKS. >> ANY OTHER QUESTIONS OR IN MOTION? >> I MAKE A MOTION TO APPROVE. >> SECOND. >> ALL IN FAVOR? AYE, MOTION CARRIES. THANK YOU. 5D REQUEST FOR PURCHASE OF GOODS AND SERVICES INSITUFORMS TECHNOLOGIES USA LLC IN THE AMOUNT OF $124,826 FOR 12 INCH CIPP ROHRER ROAD ADDITIONAL SERVICES AMENDMENT NUMBER 3. THIS COMES FROM LANE YOUNG UTILITIES DIRECTOR. MIKE? >> ALL RIGHT. AND THANK YOU YES. THIS IS ANOTHER CONTRACT WE'RE REQUESTING WITH INSITUFORM TO REPAIR SOME OF OUR OLDER MAINS. THEIR PRICING COMES OFF THE [00:10:05] OMNI AND NATIONAL CONTRACTING SOURCE. SO THAT'S HOW IT WAS BID. SO WE ARE ABLE TO USE THAT PRICING AND GO WITH INSITUFORM. >> ANY QUESTIONS? >> YEAH. THE PROPOSAL IF I READ IT CORRECTLY WAS ONLY VALID FOR 30 DAYS FROM JULY 8TH FOR-- PURCHASE ORDER DATED AUGUST 10TH. >> YEAH THEY ARE AWARE OF THE TIMING OF GETTING THE CONTRACTS AND GETTING THEM BACK TO THEM TO GET SIGNED. BY THE TIME I GOT IT BACK IT WAS A DAY PAST THE PREESH BOARD MEETING. SO THEY UNDERSTAND WHERE WE'RE AT. >> THE PRICE HASN'T CHANGED RIGHT? >> THOSE PRICINGS ARE NATIONAL. >> ALL RIGHT BID PRICINGS SO THEY ARE HELD FOR THE YEAR. >> ANY PROBLEMS WITH THOSE DATES? >> NO, SIR. AS LONG AS THE CONTRACTOR IS HOLDING THOSE PRICES FOR THERE IS NO DETRIMENT TO GOING OVER A COUPLE DAYS FOR THE QUOTE. AS LONG AS THEY SIGNED THE CONTRACT THAT WILL CONTROL. IT'S NOT THE QUOTE OR PROPOSAL THAT WILL. IT'S ACTUALLY AGREEMENT AND ASSIGNMENT THAT WILL CROCKETT THE PRICING. >> ANY OTHER QUESTIONS? >> MOVE TO APPROVE. >> I SECOND. >> ALL IN FAVOR. CARRIES. THANK YOU. [6. REQUEST TO USE CITY STREETS/PROPERTY] OKAY, SIX REQUESTING TO USE CITY STREETS AND PROPERTY. ALL OF THE DEPARTMENTS INVOLVED WERE-- HAD APPROVED THESE EVENTS. IF THERE'S ANYBODY HERE WHO WANTS TO SPEAK ABOUT ANY OF THE EVENTS, YOU'RE WELCOME TO. IT'S NOT REQUIRED. BUT WE JUST GIVE THE OPPORTUNITY. OKAY, SEEING THAT NO ONE WANTS TO SPEAK. I'LL TAKE A MOTION TO APPROVE 6A THROUGH K. >> I'LL MAKE A MOTION TO APPROVE 6A THROUGH K. >> SECOND. >> ALL IN FAVOR. AYE. [7. OTHER] THE MOTION CARRIES. 7, OTHER. LET'S SEE 7A THROUGH I WERE ALL APPROVED BY ENGINEERING. THE WAIVERS AND TH EASEMENTS. DOES ANYBODY HAVE QUESTIONS OR A MOTION? >> MOVE TO APPROVE. ITEMS 7A THROUGH I. >> I'LL SECOND. >> ALL IN FAVOR? AYE. [8. ADD-ONS AND DEPARTMENT DIRECTOR COMMENTS] MOTION CARRIES. 8, ADD ONES AND DEPARTMENT OR DIRECTOR COMMENTS. ANY DEPARTMENT DIRECTORS WANT TO SPEAK? ON BEHALF OF THE BOARD I JUST WANT TO LET ALL OF YOU KNOW WE APPRECIATE ALL THAT YOU'VE BEEN DOING WITH THIS INCREDIBLE SITUATION WITH THE RAIN THAT WE'VE HAD SO THANK YOU AGAIN FOR ALL THAT YOU'RE DOING. AND SEEING N * This transcript was compiled from uncorrected Closed Captioning.