[1. MEETING CALLED TO ORDER]
[00:00:09]
>> I'M CALLING TO ORDER THE OCTOBER 7TH, 2026 MEETING OF TH CARMEL BOARD OF PUBLIC WORKS. SECOND ON OUR AGENDA IS THE
[2. AGENDA APPROVAL]
AGENDA APPROVAL. TO GET MOVED TO APPROVE.[3. MINUTES]
>> I WAS SECOND. >> ALL IN FAVOR?
>> THE MINUTES ARE THE SEPTEMBE AND.
>> MAKE A MOTION TO APPROVE THREE A AND THREE B.
[4. BID OPENINGS AND AWARDS (Part 1 of 2)]
>> SECOND. FIGURED OUT IN FAVOR?
>> AYE. >> 48 AS THE BID OPENING FOR A HAZEL DELL, LANE YOUNG, DIRECTO OF UTILITIES.
>> GOOD MORNING, THIS IS A BID OPENING FOR SOME OF THE DAMAGE THAT WAS DONE DURING THE FLOOD. THIS IS TO GET WATER TO OUR WASTEWATER TREATMENT PLANT DOWN A DIFFERENT AVENUE BECAUSE THAT 12-INCH WAS DAMAGED ALONG HAZEL DELL WILL BE QUITE SOME TIME BEFORE IT GETS REINSTATED. THIS IS AN IMPORTANT PROJECT FO
US. >> THERE ARE FOUR RESPONDERS TO THIS. THE FIRST ONE IS IN THE AMOUNT OF $410,475. THE SECOND IS FA WILHELM CONSTRUCTION CO. INC. IN THE AMOUNT OF $487,000 EVEN.
IN NUMBER THREE IS FROM DAYSTAR DRILLING IN THE AMOUNT OF $552,706.07. BID NUMBER FOUR MIKAN CONTRACTING LLC IN THE AMOUNT O 570,000 TO HUNDRED $46.
THESE ARE GREAT, WE WILL GET WITH OUR ENGINEERING DESIGN FIR AND LOOK AT THESE TO MAKE SURE THEY MEET OUR NEEDS AND THEN COME BACK TO YOU WITH THE RECOMMENDATION FOR THE MOST RESPONSIVE AND RESPONSIBLE BIDDER.
>> THANK YOU. FOR BECOME A PROPOSAL AWARD FOR DISASTER RECOVERY AND FEMA PUBLIC ASSISTANCE CONSULTING SERVICES THIS IS FROM SECOND JANSEN JENSEN, CHIEF FINANCIAL OFFICER. DO YOU WANT TO HOLD THIS?
>> I KNOW THAT THEY IF WE COULD MOVE IT TO THE END OF THE AGEND
I WOULD APPRECIATE IT. >> OKAY, SO WE CAN MOVE IT UNDE EIGHT THEN? TO GIVE YOU WILL JUST TRY TO
WE NEED A MOTION? >> LET'S MOVE.
>> THAT WOULD BE THE CHAIR'S DECISION.
OKAY, SO WE CAN JUST MOVE IT? >> WE WILL JUST POSTPONE IT UNTIL THE END OF THE MEETING. SO WE CAN HAVE A REPRESENTATIVE
[5. CONTRACTS]
HERE. I JUST CONTACTED THEM.>> THANK YOU. FIVE, CONTRACTS READ 58 IS A REQUEST FOR AGREEMENT BETWEEN THE CITY OF CARMEL AND MEMORANDUM OF UNDERSTANDING THI COMES FROM CHIEF TRACH STERLING
OF THE CARMEL POLICE DEPARTMENT. >> HELLO, SHE'S TELLING CAN'T B HERE, HE'S ACTUALLY DOING APPLICANT INTERVIEWS FOR POLICE OFFICERS THIS MEMORANDUM OF UNDERSTANDING IS BETWEEN A DOMESTIC VIOLENCE ADVOCACY GROU BASICALLY IT'S A NEW PARTNERSHI WE ARE EXCITED ABOUT. THEY'RE GOING TO HAVE ONE OF THEIR ADVOCATES IN OUR BUILDING ONE DAY A WEEK, AND THAT'S WHAT THIS IS FOR. THAT WILL GIVE OUR CITIZENS ARE VICTIMS OF DOMESTIC VIOLENCE MORE ACCESS, EASIER ACCESS TO SOMEBODY AND JUST A CLOSER COLLABORATION BETWEEN THE POLIC DEPARTMENT I ALSO HAVE LIEUTENANT MALLOY HERE, SHE HAS BEEN WORKING ON THIS, SO IF YOU HAVE ANY MORE IN-DEPTH QUESTIONS
[00:05:02]
, SHE WOULD PROBABLY BE BETTER TO INSERT THOSE.>> ANY QUESTIONS FROM THE BOARD? OR A MOTION?
>> MOTION TO APPROVE. >> ALL IN FAVOR?
>> AYES. >> THE REQUEST OF PURCHASE OF GOODS AND SERVICES AMERICAN INSTRUCTION POINT AND CORPORATIVE IN THE COUNT OF $480,000.
THIS IS FOR THE CONSULTING CONTRACT.
THE PEDESTRIAN FACILITIES OF LONG 116TH STREET BETWEEN HOOVE ROAD AND SPRING MILL ROAD. THIS COMES FROM THE DIRECTOR OF
ENGINEERING GREAT. >> THIS IS THE 116 PATH FROM TH WEST SIDE, SOPHIE GOT SOME MONE FROM THE STATE FOR THIS ONE FOR THIS IS THE INSPECTION PORTION OF THAT.
AMERICAN STRUCTURE POINT AND A CONSULTANT THEY ARE WORKING WIT AND F ENGINEERING. EXCITED TO GET THAT STARTED SUMMER SOMETIME. QUESTIONS ARE A MOTION?
>> MOTION TO APPROVE. >> ALL IN FAVOR.
>> AYE. >> CROSS RED ENGINEERS PC COME IN THE AMOUNT OF $55,700 FOR TH 136 STREET TRAIL CONNECTIONS INSPECTION. ADDITIONAL SERVICES AMENDMENT NUMBER THREE A. BRAD.
>> THIS IS AN INSPECTION FOR BOTH 136 STREET PASS SOVIET OF THE COUPLE OF SECTIONS SO WE NEED SOME ADDITIONAL INSPECTION PER THE 136 STREET PASS IS WRAPPED UP, BOTH OF THOSE WILL BE WRAPPED UP COMPLETELY BY THEN .
>> QUESTIONS OR A MOTION? >> A MOTION TO APPROVE.
>> MOTION. >> FIVE D, EACH WC ENGINEERING INC. IN THE AMOUNT OF $98,975. CARMEL DRIVE AND AAA WAY ROUND ABOUT THE ADDITIONAL DESIGN AND ADDITIONAL SERVICES KINZER AND CARMEL DRIVE, THEY RUN RIGHT THERE, SO IT HAS SOME ADS ON TH EXTENSION TOUR THE DESIGN CONSULTANT IS ALREADY ON BOARD AS WELL AS ADDITIONAL DESIGN WITH BUCKINGHAM WHO IS GOING TO BE ON THAT CORNER THERE. IT WAS PART OF THE DOT WHICH WE'VE TALKED ABOUT IN PREVIOUS MEETINGS.
THIS ONE AS LIKELY NEXT SUMMER. HE ANSWERED MY QUESTION ABOUT TIMELINE, SO ANY ADDITIONAL QUESTIONS.
TO KEEP I WILL MOVE, I WILL SECOND.
>> IN THE AMOUNT OF $41,843 AND 16 CENTS, 20 TO DASH CNG E- 08 DASH 136 STREET TRAIL CONNECTIONS.
>> THIS IS THE FINAL BALANCING CHANGE ORDER ON THE 136 PATH THAT WE TALKED ABOUT, SO $41,00 OVER BUDGET WITH LITTLE THINGS HERE IN THERE. IT IS PRETTY MUCH WITHIN WHAT W
WERE EXPECTING. >> QUESTION OR A MOTION?
>> WE'LL MAKE A MOTION TO APPROVE.
>> AYE. FIVE F, REQUEST FOR PURCHASE OF GOODS AND SERVICES GIGI H CONTRACTING INC. IN THE AMOUNT OF $211,795 FOR FLOOD DAMAGE, FIBER-OPTIC REPLACEMENT AND REPAIR ADDITIONAL SERVICES AMENDMENT.
THIS IS FROM THE DIRECTOR OF INFORMATION AND COMMUNICATION
TO TALK TO KEVIN RIGHT BEFORE THE MEETING ABOUT THIS CONTRACT.
>> HERE HE IS. IT WAS MOVED TO THE END OF OUR AGENDA. OKAY, KEVIN? I'M HERE TO TALK ABOUT THAT FOR THE GIGI H CONTRACTING.
THAT WAS PART OF THE WORK THAT HAS BEEN DONE.
[00:10:03]
TO RESTORE A FIBER SERVICES TO THE WASTEWATER TREATMENT PLANT FRIGHTFULLY PARTNERED WITH IN ORDER TO BE ABLE TO GET THAT DONE. BY DOING THAT QUICKLY AND WITH THEIR HELP, WE WERE ABLE TO DO THIS IN WEEKS.IT WOULD'VE TRADITIONALLY IF WE CAME TO MARKET WITH THIS, IT WOULD'VE BEEN MONTHS OF EFFORT AND TIME TO GET THIS OUT THERE AND RESTORED. IT KIND OF A TEMPORARY FIX TO GET THEM BACK UP AND RUNNING. FOR NOW THIS IS TO HELP ENSURE THAT THE WASTEWATER TREATMENT PLANT IS UP AND RUNNING ON A
FIBER CONNECTION. >> ANY QUESTIONS OR EMOTION?
>> MOVED TO APPROVE GREAT. >> I WILL SECOND.
>> I WANT TO BE CLEAR I AM OUT OF BREATH FROM RUNNING HERE TO GET HERE RIGHT ON TIME. THANK YOU.
>> 5G COME OUT OF REQUEST FOR PROFESSIONAL SERVICES AMERICAN STRUCTURE POINT INC. IN THE AMOUNT OF $463,815 DOT MERCHANT SQUARE, THIS COMES FROM LANE YOUNG DIRECTOR OF UTILITIES.
>> I WANT TO THANK YOU FOR APPROVING THAT LAST REQUEST AND THINK KEVIN AND HIS TEAM FOR WORKING HARD TO MAKE SURE OUR WASTEWATER PLANT DOES HAVE THE ASSETS THAT IT NEEDS THAT WERE DAMAGED DURING THE FLOOD. WE APPRECIATE THAT.
THIS IS AN INSPECTION SERVICES CONTRACT FOR ALL THE WORK WERE DOING AND MERCHANT SQUARE, BRIGHT JUST MENTION SOME OF THE STUFF ON THE NORTH END OF THAT. WE HAVE PROJECTS IN THERE AS WELL. BOTH ON THE SOUTH END OF THAT AND THE NORTH END, SO QUITE A BIT OF WASTEWATER WORK AND THEY WILL PROVIDE THIS SERVICES AND OTHER CONTRACT THAT IS INVOLVED IN THAT THERE. WE RECOMMEND THAT FOR APPROVAL.
>> ANY QUESTIONS OR A MOTION? >> I WILL MAKE A MOTION TO
>> REQUEST OF GOODS AND SERVICE CONTRACTORS INC. IN THE AMOUNT OF $67,038 FOR BOILER REPLACEMENT.
>> THIS IS AT OUR WASTEWATER PLANTS.
THEY ARE GETTING A LOT OF ATTENTION TODAY.
THIS IS THE START OF OUR PROCES SO ALL OF OUR TREATMENT COMES DOWN TO THAT, SO THERE IS A BOILER SYSTEM IN THERE THAT
>> REQUESTED PURCHASE OF GOODS AND SERVICES IN THE AMOUNT OF $1,340,644.06 AND SPRAYED AGREEMENT FOR CLOUD SERVICES
ADDITIONAL SERVICES AMENDMENT. >> THIS IS FOR OUR BILLING SYSTEM AND SOFTWARE. THIS IS ACTUALLY JUST TO MAKE I CLEAR, THIS IS A FIVE-YEAR CONTRACT.
SO IT AMOUNTS TO ABOUT $268,000 A YEAR WHICH REPRESENTS ABOUT A 8 PERCENT INCREASE. WE STARTED WITH ORACLE AND WENT THROUGH A PROCESS BACK IN 2021 TO CHOOSE THEM AS OUR PROVIDER.
BACK THEN WE HAD A THREE YEAR TERM OF 681,000 TOTAL SO IT AVERAGED ABOUT 227,000. WE RENEWED IT FOR TWO YEARS IN 24 AND 25 AND SO NOW WE ARE RENEWING IT AGAIN IN 26 THAT RENEWAL AND 24 WAS TWO YEARS FO SO IT'S ABOUT $20,000 A YEAR MARK PER TERM AS WE LOCK IT IN. BUT THEY ARE GREAT PARTNER AND IT'S A GOOD SYSTEM, SO I RECOMMEND APPROVAL.
>> VERY GOOD. QUESTIONS ARE A MOTION?
>> I'LL MAKE A MOTION TO APPROV GREAT.
SUSAN RODRIGUEZ-MCDOWELL: IS A REQUEST FOR PROFESSIONAL SERVICES WESSLER ENGINEERING INC. IN THE AMOUNT OF $155,500 FOR THE LEXINGTON BOULEVARD WATER MAIN.
>> PHTHISIS AND THAT CONCORDE SUBDIVISION SUBDIVISION SOUTH O THE HIGH SCHOOL. BRAD AND HIS TEAM ARE WORKING O DOING SOME STORMWATER AND ROAD REPLACEMENT.
THEY WILL BE IN THERE DOING THEIR INFRASTRUCTURE, THAT SOME OF OUR OLDEST WATER MAIN INFRASTRUCTURE AS WELL, SO WE WENT TO GET IN THERE AND GET THAT REPLACED WHILE THOSE PROJECTS ARE HAPPENING TO SERVE THAT NEIGHBORHOOD.
>> OKAY. QUESTIONS OR A MOTION?
>> MOVED TO APPROVE GREAT. >> SECOND.
[6. REQUEST TO USE CITY STREETS/PROPERTY]
>> MOTION PASSES. BOTH ITEMS WERE APPROVED BY THE ASSOCIATED DEPARTMENTS, BUT WE ALLOW IF ANYBODY WANTS TO SPEAK OF THESE TWO ITEMS THEY CAN, IT'S NOT REQUIRED JUST TO LET YOU KNOW. WOULD YOU LIKE TOO?
YOU CAN APPROACH THE PODIUM. >> NICE TO SEE YOU AGAIN.
[00:15:10]
I WAS HERE LAST MONTH. M AND EVENT PLANNER AND ONCE AGAIN I HAVE A COUPLE WHO HAS REQUESTED TO USE THE EAST PATIO CARTER GREEN AREA FOR THEIR WEDDING.THEY HAVE ALREADY SECURED BOTH THE CARMICHAEL IN THE PALLADIUM AND WOULD LIKE TO USE THE EAST PATIO SPACE ON AUGUST 28TH REA IN ANDREW, OUR REQUESTING YOUR KINDNESS FOR THAT PERMIT.
>> THANK YOU. ANY QUESTIONS OR A MOTION?
>> I WILL MAKE A MOTION TO APPROVE SIX A AND B.
[7. OTHER]
>> AYE. THE MOTION CARRIES THANK YOU.
SEVEN, OTHER. 783 WILL WEAR SIGNED OFF BY THE ENGINEERING DEPARTMENT, BRAD, DID YOU NEED TO SPEAK ON ANY OF THEM BECAUSE I THINK ALL OF THE WERE APPROVED BY YOU, SO I WOUL
TAKE A MOTION TO APPROVE 783 I. >> SO MOVE.
>> I WILL SECOND. >> ALL IN FAVOR.
>> AYE. AND SEVEN JACOB MET REQUEST FOR WATER LINE EASEMENT AGREEMENT 1077 ILLINOIS STREET, THIS COME
FROM THE DIRECTOR OF UTILITIES. >> THERE IS A SMALL GAP BETWEEN THE PARCELS, SO THAT MEDICAL GROUP OWNS THE PARCEL TO THE NORTH THERE'S A PARCEL TO THE SOUTH THAT IS BEING DEVELOPED AND IT NEEDS TO CONNECT INTO OU WATER MAIN WHICH IS ON THAT PROPERTY. THEY ARE JUST GRANTING US THE EASEMENT TO EXTEND TO THE EDGE OF THEIR PROPERTY AND THERE FOR THE SOUTHERN PROPERTY CAN TAP INTO IT.
>> THAT MAKES SENSE. QUESTIONS OR A MOTION?
>> I WILL MAKE A MOTION TO APPROVE.
H, ADD-ONS AND DIRECTOR COMMENTS , I DON'T BELIEVE WE
[4. BID OPENINGS AND AWARDS (Part 2 of 2)]
HAVE ANY, SO ARE WE READY FOR FOUR B?>> WE ARE. FOR THE RECORD WERE COMING BACK TO FORT BAKER MY PROPOSAL AWARD FOR DISASTER RECOVERY.
THIS WAS REGARDING THAT FEMA PA REIMBURSEMENT SERVICES THAT WE WERE CONTRACTING WITH VENDORS THAT SUBMITTED AN RFP FOR FEMA REIMBURSEMENT SERVICES. WE HAVE A CURRENT CONTRACT WITH US AND AS NEED CONTRACT RIGHT NOW, WE RECEIVE 11 PROPOSALS, V HAVE SCORED ALL 11 AND THE FIRS CHOICE WAS OUR CURRENT VENDOR THAT WE HAVE NOW. WHAT WE ARE ASKING IS TO EXPAND THAT CONTRACT AND INCLUDED FOR ANY SERVICES WE NEED FOR REIMBURSEMENT ONGOING THROUGH THESE REGARDING THE AUGUST FLOOD
. >> BOYD, IF I MAY AS WELL, SINC IT'S A FEMA DISASTER ASSISTANCE CONTRACT, I WOULD LIKE TO EXECUTE IT AS QUICKLY AS POSSIBLE.
LEAVE REQUEST THAT THE BOARD AUTHORIZE ZACH JACKSON TO EXECUTE ON YOUR BEHALF. WE WILL BRING IT TO YOU FOR CERTIFICATION AT THE NEXT MEETING, BUT WE WOULD LIKE TO GET THE BALL ROLLING AS QUICKLY AS POSSIBLE.
>> OKAY. I CAN UNDERSTAND THAT.
ANY QUESTIONS FROM THE BOARD OR A MOTION? WE NEED TO INCLUDE THE PART ABOUT AUTHORIZING ZACH JACKSON.
>> YES. >> I WOULD MOVE TO APPROVE FOUR B AUTHORIZING ZACH IN AUTHORIZING ZACH JACKSON.
>> I WILL SECOND THAT. >> ALL IN FAVOR?
THANK YOU. WE HAVE N
* This transcript was compiled from uncorrected Closed Captioning.